Attachment 1- PWS Appendix 9a_Electronic G-391 Requirements.docx
DOCX document 21 KB Posted
- Attached to
- Western Ground Transportation Solicitation (RFP) Federal contract opportunity
- Solicitation number
- 70CDCR24R00000007
- Issued by
- Immigration and Customs Enforcement
About this file
This document outlines reporting requirements for a ground transportation contract with Immigration and Customs Enforcement. The contractor must submit monthly reports to both the Contracting Officer's Representative and Contract Administrator concurrently with each invoice. The reports must include detailed information on all routes performed during the month such as mission numbers, dates and times, pickup and drop off locations, vehicle details, driver and guard names, number and type of detainees, miles logged, and any deviations. If stationary or delay guard services were used, the reports must include the location, guard names, dates and times, and reason for billing. The contractor must also submit a monthly report to the Transportation Management Office including all trip information as required in the G-391 Excel upload template and a copy of the COR monthly report. The upload template and report are due to the TMO and COR within five business days of invoice acceptance.
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Text version
Attachment 1 - PWS_Appendix 9a_Electronic G-391 Requirements
COR Monthly Report The Contractor shall prepare and submit a Monthly Status Report concurrently with each invoice presented for payment (both to the COR and the Contract Administrator). The report shall cover the term for which the invoice is submitted and shall include at a minimum, a detailed list of all routes performed by the Contractor for the month to include G-391 Mission Numbers, Requesting Government Officer, Date/Time Services Requested and Date/Time Services Performed, Locations of all Stops (both To, From and any Stops in-Between), Year, Model, Capacity and Number of Fleet Vehicles Used, Names of Drivers/Guards, Number and type of Detainees Transported, Number of Sack Lunches, Number of Miles Logged, Authorized Per Diem, Hotel Expenses, and all deviations and discrepancies.
If Stationary, Delay or Remote Guard Services were used by the Government, the report shall also include the location where the guard services were provided, the names of the Contract Drivers/Guards, the time, date, and type/reason of hours being billed. Standing and Delay hours must clearly indicate the location and that guard hours were in excess of the one hour processing at the pickup, drop off or any stop in-between.
The Contractor shall also include in the monthly report status of facilities, vehicles, staffing and any significant events that occurred during the reporting period with respect to the accomplishments of the tasks, a summary of what work was accomplished, problems and resolutions (address problem areas, results obtained relating to previously identified problem areas, and recommendations).
TMO Monthly Report This contract requires a monthly report to TMO to include, at a minimum, the information required for every trip as indicated in the G-391 Excel Upload Template (Attachment 1 Appendix 9b) and a copy of the COR Monthly Report in Attachment 1 Appendix 7.
Upload Template and accompanying report will be emailed directly to the TMO office with a copy to the COR on a monthly basis within 5 business days post invoice acceptance by the COR for transportation services. The Government reserves the right to update the G-391 Upload Template or to provide updated means of uploading transportation data to fix issues, expand capabilities, and improve performance of the worksheet.
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