Attachment 1 - PWS and PRS 2023 UPDATED - EAP.docx

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Attached to
Employee Assistance Program (EAP) Federal contract opportunity
Solicitation number
W50S83
Issued by
Department of the Army Maine Army National Guard

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W50S8323Q0001 - Amendment 0004 - 2-9-2023.docx DOCX document
Maine National Guard - (Jan 21-Dec 21).pdf PDF
Maine National Guard_Jan 22-Dec 22.pdf PDF
Maine National Guard (Jan 20-Dec 20).pdf PDF
W50S8323Q0001 - Amendment 0003 - 2-1-2023.docx DOCX document
PWS and PRS 2023 REVISED as of 1 February 2023.docx DOCX document
W50S8323Q0001 - Amendment 0002 - Extend RFQ Bid Due Date - 1-25-2023.docx DOCX document
W50S8323Q0001 - SF 30 - Q-A - 1-20-2023.docx DOCX document
PWS and PRS 2023 REVISED as of 20 January 2023.docx DOCX document
2015-4001-Rev 21 - 6-27-2022.txt TXT text file
W50S8323Q0001 - EAP - 12-22-2022.docx DOCX document
2015-4009-Rev 21 - 6-27-2022.txt TXT text file
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PERFORMANCE WORK STATEMENT (PWS)

FOR

Employee Assistance Program (EAP) Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform a wide range of short-term diagnostic assessment, intervention, counseling and referral Services, as defined in this PWS.

1.1.1 Objectives: services for various issues affecting employee mental and emotional well-being, which may adversely impact the employee’s job performance not limited to work-related difficulties such as alcohol and other substance abuse, stress, grief, depression, anxiety, marital and family problems, eating disorders, financial/credit problems and legal concerns, as defined in this PWS. Long-term treatment and rehabilitation is not within the scope of this contract.

1.2 Background: Under 5 CFR Part 792 agencies must provide employee assistance programs to assist employees with drug and alcohol abuse prevention, treatment, and rehabilitation. Under 5 U.S.C. 7901, agencies may establish, within the appropriation limits available, health services programs to promote the physical and mental fitness of employees. The statutes encourage agencies to extend these programs and services to families of agency employees with personal problems and to employees whose family members have alcohol, drug, and/or other personal problems in an effort to promote and maintain physical and mental fitness of employees.

1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months and (4) 12-month option years.

Base Year:1 April 2023 – 31 March 2024
Option Year 1:1 April 2024 – 31 March 2025
Option Year 2:1 April 2025 – 31 March 2026
Option Year 3:1 April 2026 – 31 March 2027
Option Year 4:1 April 2027 – 31 March 2028

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0800-1700 on, Monday through Friday, and provide toll free telephone coverage on a 24 hour, 7 Days a week basis for diagnostic services to include Saturdays, Sundays and holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government will permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall provide toll free telephone coverage to perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1 Reserved

1.4.5.2 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative).

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.2 Reserved

1.4.7 Special Qualifications: This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR ,to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Data Rights The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEIArmy Enterprise Infostructure
ARArmy Regulation
AT/OPSECAntiterrorism/Operational Security
BIBackground Investigation
CMContract Manager
CORContracting Officer Representative
DADepartment of the Army
DD254Department of Defense Contract Security Classification Specification
DFARSDefense Federal Acquisition Regulation Supplement
DoDDepartment of Defense
DSCADefense Counterintelligence and Security Agency
FARFederal Acquisition Regulation
GFP/M/E/SGovernment Furnished Property/Material/Equipment/Services
HQDAHeadquarters, Department of the Army
HSPDHomeland Security Presidential Directive
IAInformation Assurance
ISInformation System(s)
KOContracting Officer
NGBNational Guard Bureau
OCIOrganizational Conflict of Interest
PIIPersonally Identifiable Information
PIPOPhase In/Phase Out
POCPoint of Contact
PRSPerformance Requirements Summary
PWSPerformance Work Statement
QAQuality Assurance
QASPQuality Assurance Surveillance Plan
QCQuality Control
QCPQuality Control Program
SCRService Contract Reporting
SSNSocial Security Number
TETechnical Exhibit
USD(I)Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide EAP services to be performed include: initial counseling related to problem identification, referral for treatment and rehabilitation, and follow-up counseling to aid an employee in achieving an effective readjustment to his or her job during and after treatment. Long-term treatment and rehabilitation are not within the scope of this contract.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services.

4.2 Reserved

4.3 Reserved

5.0 Requirements: The contractor shall:

5.1 Publicity and Awareness brochures: The contractor shall provide at minimum, 100 publicity and awareness brochures annually within a 45 days of contract award and/or exercise of option years for the duration of the contract. The flyers, brochures, or electronic information for the purpose of publicizing the availability of the EAP program throughout the command, the articles addressing but not limited to current mental health issues ranging from any emotional/behavioral problems to include alcoholism, drug abuse, emotional and family stress, financial, legal and marital problems. The intent is to provide the Maine National Guard with brochures, posters and other materials to promote and maintain employee awareness, to familiarize employees and supervisors with services available through the EAP, and to enhance employee and supervisory understanding of how personal problems can affect job performance. The mailing address will be provided by the COR, any materials requested beyond those provided or to location beyond the agency locations is at the expense of the agency.

5.1.1 Quarterly Contract Status Report: The contractor shall prepare and forward to the COR electronically, an EAP report containing the following information on a quarterly basis, ending each year with a summary report. The reports are due within fourteen calendar days following the end of the reporting period.

5.1.1.1 Total number of new cases

5.1.1.2 Total number of reopened cases

5.1.1.3 Total number of cases in progress

5.1.1.4 Number of alcohol cases

5.1.1.5 Number of other drug cases

5.1.1.6 Number of emotional and other cases

5.1.1.7 Number of financial/credit cases

5.1.1.8 Number of marriage and family cases

5.1.1.9 Number of self-referrals – No management action

5.1.1.10 Total number of family member cases

5.1.2 Annual Status Report: Same data as the quarterly report, just ending each year with a summary report; or roll up on the quarterly reports.

5.1.3 Conduct intake interviews to identify and assess the problem. Provide a choice of treatment options and facilities that are qualified and have the ability to treat the problem.

5.1.4 Counseling scheduled within 24 hours unless the employee request time beyond 24 hours. The contractor shall provide up to three (3 one-hour counseling sessions per problem) counseling sessions to each client for each problem, with a specific number of sessions (between one and three) determined by the counselor based upon each individual client’s needs. If it is determined that more than three (3) visits may be required for the same problem/event, the contractor must contract the COR for authorization. The Contractor shall provide services of the type herein described to employees and their immediate families during regular work hours.

5.1.5 Toll-free number: The contractor shall provide a toll-free telephone number for clients to call for scheduling appointments with counselors. The toll free telephone number shall be answered directly by live, qualified contractor personnel with extensive submenus of choices, without delays, without transfers and without voicemail. Toll-free telephone access is required only within the United States. Service shall include unlimited telephonic consultation for the contractor’s manager/supervisors and the Government Human Resources (HR) branch staff concerning problematic employee situation and management referrals for EAP services. Contractor to forward medical emergency call to 911 when applicable.

5.1.6 Feedback: The Contractor shall provide confidential client satisfactory and quality assurance feedback to the COR Quarterly and annually based on the anniversary date of the contract award. A method of surveying programs users, including employees, family members and supervisors about their experience and overall satisfaction with the services provided (survey shall preserve the anonymity of the users from the Government). A summary of no more than three pages.

5.1.7 Onsite Group Counseling for Critical Incident Responsive Service: This scope will be separately priced and will be negotiated at the time of the event. The Contracting Officer will execute a bilaterally modification to the contractor in terms of a proposed contract change to provide the critical incident response. The contractor shall provide special on-site group counseling to meet special needs, upon request. In the event a crisis situation occurs (e.g. active shooter, bombing, state emergency due to weather conditions or other traumatic situations) at any of the Maine National Guards locations, the contractor shall conduct a critical incident stress debriefing within 24 hours of the request from the Contracting Officers Representative or Contracting Officer. The on-site response will require professionally trained staff to assist the Maine National Guard employees managing with the aftermath of a major disaster or workplace violence incidents.

5.1.8 Referral Roster: The contractor shall be knowledgeable of conversant with a broad network of treatment facilities for a variety of problems and maintain a referral roster of resources for areas of coverage. This information will be provided annually based on the anniversary date of the contract award to the COR and Contracting Officer.

5.1.9 The contractor shall maintain, manage and secure confidential records in accordance with Federal Employees Health Service Programs, 5 CFR 792 as well as 42 CFR Part 2. The contractor shall have filing systems and equipment which insure compliance with all Department of Defense (DoD) standards related to the protection of confidential and personally identifiable information (PII) and abide by the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law 104-191, which establishes national standards to protect individuals medical records and other personal health information and applies to health plans care clearinghouses, and those health care providers that conduct certain health care transactions electronically.

5.1.10 Special Services: Website: Services for EAP includes a user-friendly suite of web services. The site allows for fast and easy access to valuable assessment tools; searchable databases; articles, and other information on topics such as depression, parenting, retirement, finances, substance abuse, workplace conflicts, family issues; and more.

5.1.11 The contractor shall comply with all local, state and federal regulations and laws that apply to the work being performed under this contract.

5.2 Employee and Supervisory Training:

5.2.1 This scope will be separately priced and will be negotiated at the time the Government intends to utilize this training service. The Contracting Officer will execute a bilaterally modification to the contractor in terms of a proposed contract change to provide training.

5.2.2 The Government reserves the right of final review and approval of all informational materials to be distributed to employees and supervisors. The Government will provide support personnel to assist with coordination and set-up for the meetings and training events. Coordination and set-up efforts will include the following. Scheduling and coordination of facilities used to provide the training sessions. Scheduling and coordination of appropriate equipment at the training site for use as needed by contractor for the training purposes. Travel to and from the location(s) where the training is required is the responsibility of the service provided.

5.2.3 The Contractor may be required to provide training to Maine National Guard supervisors and managers that will provide an overall view of the EAP program, the signs and symptoms of troubled employees, intervene and refer the individual(s) to the EAP services. The contracted trainers are to have minimum of three years’ experience as a trainer in fields related to the training topic.

5.2.4 The Contractor may be required to provide training to Maine National Guard employees that will provide an overall view of the EAP programs, provide them with a framework of the features and benefits of the programs, and outline the procedures for accessing local counselor. Affiliate counselors who are also trainers are to have a minimum of three years paid experience as a trainer or behavioral health topics.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication
Mandatory or Advisory
Website

Federal Acquisition Regulation

Mandatory
https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement

Mandatory
http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 1: 07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9)

August 2013
Mandatory
http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf
DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)
04/03/2017

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 1: 05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) 02/28/2006 (Change 2: 05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

AFI 10-245

Antiterrorism 03/28/2013 (Certified current 03/30/2017) https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and Procedures 08/18/2020 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures 03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management 04/12/2016 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC) 02/12/2020 https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product-Index/#/?view=pubs&orgID=10141&catID=1&series=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form
Date
Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017
http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification 10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security Agreement Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving Report

Aug 2000
https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective
Performance Standard
Acceptable Quality Levels (AQL)
Surveillance Method / By Whom
5.1 Publicity and Awareness Brochures
The Contractor shall provide brochures as promotional items within 45 days of contact award and on annually bases per the award or exercise option date
Meets the standard no more than 95% of allowable time for delivery
Random monitoring / COR
5.1.1 Quarterly and Yearly Status Reports
The Contractor shall provide quarterly basis, ending each year with a summary report. The reports are due within fourteen calendar days following the end of the reporting period
Meets the standard no more than 95% of allowable time for delivery
Random monitoring / COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title
Frequency
Number of Copies
Medium/Format
Submit To
5.1 Publicity and Awareness Brochures
45 Calendar Days after award and Annually and/or option year exercised
Miinimum of 100
Hard copy or electronic
COR
5.1.1 Quarterly and Yearly Status Reports
Reports are submitted to the COR within fourteen calendar days following the end of the reportingperiod
1
Hard copy or electronic
COR

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided for historical background only. It is not a guarantee of workload quantities.

ITEM
NAME
ANNUAL ESTIMATED QUANTITY
0001
BASE PERIOD

Army (232) & Air Force (197) 429 Employees

OPTION PERIOD 1

Army (223) & Air Force (197) 420 Employees

2001
OPTION PERIOD 2

Army (223) & Air Force (197) 420 Employees

OPTION PERIOD 3

Army (223) & Air Force (197)

420 Employees

OPTION PERIOD 4

Army (223) & Air Force (197)

420 Employees

Ver. June 2021

File details come from the government source that posted it. Updated .