Attachment_1-_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

CONTRACT FOR MOVE SERVICES

U.S. Fish and Wildlife Service

1875 Century Blvd NE Atlanta, GA 30345 (4th Floor)

FWS Points of Contact FWS Move Project Manager Name: Mara Lopez, Regional Business Advisor

REGIONAL BUSINESS OFFICE

Phone: (404) 679-4062 E-Mail: mara_lopez@fws.gov

FWS Onsite Point of Contact:

Name: Lawrence (James) Dubiel, Facilities Management Specialist

REGIONAL BUSINESS OFFICE

Phone: (404) 679-7316 E-Mail: lawrence_dubiel@fws.gov

General Scope and Tasks:

Project Duration: The move is scheduled to begin in mid-October 2023 and be completed by the end of November 2023. (Please note: Move dates are tentative due to unforeseen delays.)

Certificate of Insurance: Move Company will need to provide a Certificate of Insurance (COI) to the lessors at 1875 Century Blvd NE, Atlanta, GA 30345.

Project Scope: The Move Contractor shall furnish all services required to support the move of the U.S. Fish and Wildlife Service (FWS) at 1875 Century Blvd NE, to vacate the 4th floor and disassemble, if applicable, and relocate or remove/dispose of all excess systems furniture, office furniture, storage and filing cabinets.

Move Contractor Tasks: The Move Contractor shall perform all services required to remove or relocate (i.e., several pieces will be relocated to the 3rd floor) the specified, existing office furniture, equipment, and other assets and supplies (hereinafter called “property”) for disassembly, storage and/or removal and disposal of all government furniture and assets from the 4th floor. See the Move/Excess Property Inventory and 4th Floor Plan. NOTE: Final list of excess items are undetermined and will be provided to Move Contractor after award.

Excess Furniture: The Move Contractor shall remove designated excess furniture and dispose of properly. Excess versus furniture to be relocated to the 3rd floor or warehouse in the back parking lot will be identified prior to the move date. The date to remove excess furniture, equipment, and appliances is to be determined based on what items have not been picked up or transferred. Please refer to the Disposal Section below. The Move Contractor will coordinate this task with the Onsite FWS Point of Contact at 1875 Century Blvd NE

Downtime: Downtime (i.e., time during which normal office productivity is stopped during teardown, moving, and/or setup) is expected to be no more than two weeks’ time.

mailto:mara_lopez@fws.gov mailto:lawrence_dubiel@fws.gov

U.S. Fish & Wildlife Service: Move Services (1875 Century Blvd, NE, Atlanta GA) pg 2 of 7

Schedule / Hours / Delivery of Services: The Move Contractor is expected to adhere to the agreed upon move schedule and milestone dates and provide move services for the price proposed in the cost proposal. Premiums will not be granted for after hours or weekends, regardless of fault.

Move Deliverables/Responsibilities: The Move Contractor shall move all items labeled to go to the warehouse located in the back parking lot of the building or to the 3rd floor of the building.

The Move Contractor is responsible for inspecting and monitoring all work performed to ensure compliance with the contract requirements.

The Move Contractor shall provide support services, at the 1875 Century Blvd NE location, and allow for two (2) hours to help make minor furniture adjustments, locate missing boxes (if needed), remove trash from packaging and other minor needs.

The Move Contractor shall provide a Project Manager who will work with the FWS Move Project Manager and Onsite FWS Point of Contacts. It is the responsibility of the Project Manager to:

1. Schedule a walkthrough of the space if and when it is necessary.

2. Hold move/packaging instruction meetings (if applicable).

3. Work with FWS to determine security requirements (i.e., are badges needed, escorting, will an extra guard be needed).

4. Work with FWS to schedule the delivery of packaging materials.

5. Work with FWS on the Certificate of Insurance (COI) requirements when and if applicable.

6. Prior to the move:

a. Provide overall floor layout for movers with move instructions.

b. Walk through with landlord/building management company, agency, and move contractor to verify condition of move-in space.

c. Work with FWS to confirm with all parties on the exact date and time the move will begin.

7. Be on site for the move.

8. Be on site for the excess furniture removal to ensure all items are removed by the lease expiration date. This should already be considered in the overall move schedule prior to the move taking place.

U.S. Fish & Wildlife Service: Move Services (1875 Century Blvd, NE, Atlanta GA) pg 3 of 7

Move Contractor services include:

1. Furnish all packing containers and related supplies including, but not limited to boxes, security bins / totes with zip ties, and color-coded marking tags for the moving activity.

It will be the responsibility of the Move Contractor to determine the number and size of packing containers and materials to be utilized for the relocation / move. Delivery of same will be at no extra cost to FWS. Furnished packing containers, including boxes and cartons, may not be returned by FWS.

2. Provide labels in sufficient colors to code the move and differentiate the excess / disposal items from those items to be moved to the 3rd Floor or warehouse.

3. All materials shall be clean and of quality sufficient to ensure protection of the property.

4. Provide a working point of contact for the duration of the relocation. The working point of contact will be responsible for directing the daily activities of the workers provided for the relocation. This individual will also be responsible for coordination of the relocation with the FWS representatives on a daily basis, as well as, providing moving instructions (written instructions and a verbal presentation of the moving process) to FWS staff prior to packing material delivery (approximately 30 days before the move).

5. Move Contractor will be responsible for moving existing, disassembled, labeled systems furniture to the warehouse in the back parking lot. Move Contractor will be responsible for disposing of systems furniture identified as excess.

6. Provide one-day, pre-move staging of packed boxes or crates to make room for systems furniture to be disassembled.

7. Loading/unloading, transporting, and placing the property either onto the 3rd floor, in the warehouse, or to a disposal site, as determined by the Move/Excess Property Inventory and as directed by the designated agency representatives.

8. Remove all padding, packing, and crating materials from the FWS premises, as directed by the designated agency representative.

9. Move Contractor should leave the vacated area in broom clean condition, with no abandoned property or trash left behind. If a return trip is requested regarding site cleanup, the contractor should be prepared to do so in a timely manner.

10. Furnish dollies, hand trucks, book-carts, and packing / cartons, and any other type of equipment commonly used for relocation services.

11. Disassemble property when necessary for safe and efficient transportation as determined, by the FWS representative. Reassemble after transportation to the 3rd floor when applicable.

12. Remove all empty packing containers at the completion of the move.

U.S. Fish & Wildlife Service: Move Services (1875 Century Blvd, NE, Atlanta GA) pg 4 of 7

13. Site Visit: Move Contractor is urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after issuance of an order.

14. The Move Contractor will be required to furnish equipment and operators to move heavy and / or bulky items that cannot be moved by normal means, on as needed basis (i.e., safe, lateral files, lektrievers, refrigerators, etc.)

Computer, IT, and Telecom Equipment:

FWS will be responsible to disconnect all computer, IT, and telecom equipment including office printers and fax machines, desk phones, docking stations, speakers, headsets, and monitors. The Move Contractor will need to provide plastic bags, any required packaging materials, crates, and labels for all equipment. FWS will set up and reconnect all equipment.

Protection of Building and Property:

The Move Contractor Shall:

1. Ensure padding and/or other protective material is installed in the freight elevator and throughout all move spaces in the interior and exterior of the building as applicable.

2. Furnish plywood, vinyl, heavy gauge plastic or Masonite runners as required to provide protection to the floors.

3. Complete a walk-through of all the locations following completion of the relocation with FWS, and landlord representatives to determine any damages to property or premises resulting from the move activities.

4. Be responsible for the security of FWS property throughout the period it is under their custody. Special arrangements will be made with FWS to provide escorts for any sensitive files or materials during the move.

Damages:

Report of Building Specific Damages: The FWS representative will provide a written list of items found to be damaged during the move to the Move Contractor within 10 working days of completion of the relocation. This list shall include both furnishings and building finishes, such as walls, carpet, etc., as wells as damages to grounds such as shrubs, lawns, etc.

Repairs of Building Specific Damage: The Move Contractor, and FWS representatives shall visually inspect the damaged items and mutually agree upon a time frame for repairing or replacing the damaged item(s). The repair or replacement of the item shall be completed within the time frame agreed upon by the Move Contractor and the FWS representative. Except when loss and / or damage arises out of causes beyond the control and without the fault or negligence of the Move Contractor, the Move Contractor shall assume full liability for any and all goods lost and / or damaged in the movement covered by the contract.

U.S. Fish & Wildlife Service: Move Services (1875 Century Blvd, NE, Atlanta GA) pg 5 of 7

Report of Furniture Specific Damages: A FWS representative will provide a written list of items found to be damaged during the move to the Move Contractor within 10 working days of completion of the relocation. This list shall include furniture related damages such as missing shelving, broken furniture, deep scratches, etc.

Repairs of Furniture Specific Damage: The Move Contractor and FWS representatives shall visually inspect the damaged items and mutually agree upon a time frame for repairing or replacing the damaged item(s). The repair or replacement of the item shall be completed within the time frame agreed upon by the Move Contractor and the FWS representative. Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Move Contractor, the Move Contractor shall assume full liability for any and all goods lost and / or damaged in the movement covered by the contract.

Laws, Ordinances and Regulations:

1. The Move Contractor and his / her employees shall comply with all host activity, local, state, and federal laws, ordinances, and regulations governing the performance of services required hereunder and shall comply with instructions pertaining to the conduct of persons on Government premises as may be issued by FWS representatives.

2. All areas are designated as “Security Areas” and entrance of persons other than those employed therein is restricted. In all areas, the Move Contractor and their employees will be admitted and accompanied by authorized personnel.

Building Regulations, Permits and Insurance:

The Move Contractor Shall: Make all arrangements with the FWS Move Project Manager and FWS Onsite Points of Contact at the move site regarding moving procedures including restrictions, if any, on moving hours, elevator usage, parking restrictions, etc. at least two (2) weeks prior to the selected move date.

1. Provide proper and adequate proof of insurance to the Building Manager and / or owner at the move site via email.

2. Obtain necessary clearances or permits that may be required by the Building Manager during loading or unloading phases of the move.

Equipment: The Move Contractor shall provide all equipment associated with the entire project, operate in a safe manner, and adhere to all OSHA standards.

Material Removal: Remove rubbish from the Government’s premises after move is completed.

Housekeeping: The project site shall be kept in a neat, orderly, and safe condition at all times.

The Move Contractor shall provide enough containers for collecting debris.

Disposal:

1. Any items disposed of by the Move Contractor shall be inspected for any markings, labels or tags that identify the item as belonging to the government. Such markings

U.S. Fish & Wildlife Service: Move Services (1875 Century Blvd, NE, Atlanta GA) pg 6 of 7 will be removed by the Move Contractor before disposal. The Move Contractor will remove furniture property tags.

2. Move Contractor will be responsible to disassemble and package all excess systems furniture as needed.

3. The Move Contractor shall arrange for the disposal of any excess property through recycling or dumping as necessary unless specified differently by the FWS Move Project Manager.

Transportation and Deliveries:

1. The Move Contractor shall furnish clean and sound, closed-type vehicle(s) of sufficient size to accommodate the move. The vehicles shall be in good repair and in compliance with all federal, state, and local laws and regulations for operation.

2. All vehicles used in move activities shall be equipped sufficiently with clean pads, covers, and other protective equipment to ensure safe transit and relocation of property. Protective covering shall be used during the loading and unloading operations in the event of inclement weather. The FWS representative may reject any vehicle that is determined to be mechanically incapable of adequately protecting the Government’s property. However, failure to do so shall not release the Move Contractor from liability and from any damage caused by usage of such.

3. The Move Contractor shall obtain necessary clearances or permits, if any, that may be required by the local municipality.

4. The Move Contractor is responsible for all traffic tickets, fines or citations received.

Cleaning:

The Move Contractor shall:

1. Remove all tools, equipment, surplus material, and rubbish.

2. Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract.

3. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces.

4. Pick up all debris from the site.

Clearance Checks: The Move Contractor shall ensure all assigned workers and / or contractors assigned to the move have a clean background and are permitted to work in Federally owned and leased buildings. Proper paperwork and / or after hours / escort forms will need to be submitted one (1) week prior to the move. If clearance requires an additional process(es) needed by tenant agencies, the Contractor must comply.

U.S. Fish & Wildlife Service: Move Services (1875 Century Blvd, NE, Atlanta GA) pg 7 of 7

Government Responsibilities:

1. The FWS representatives will provide direction to the Move Contractor for the placement of all relocated equipment either by scaled floor plan or direction on the job site during the move.

2. The FWS staff will be responsible for tagging and marking all equipment, showing number and location where property is to be placed. This includes, among other items, floor mats, chairs, and wastebaskets.

3. FWS will tag all artwork, bulletin boards, whiteboards, etc. if applicable for relocation on the 3rd floor or to the warehouse in the back parking lot.

4. FWS staff will be responsible for relocation of all personal items, including live plants.

5. The FWS representative will be responsible for establishing a time(s) for prospective offerors to walk through the origin and destination facilities in sufficient time prior to the date for receipt of proposals to allow offerors time to prepare their offers.

6. The FWS representative will provide a copy of the floor plans with section and/or room numbers identifying destination areas for placement of all moved property going to the 3rd floor of the building.

7. The FWS representative must ensure he or she maintains a 5:1 escort ratio at all times during normal business hours, after hours, and / or weekend moves with the contractor in Federal space.

Addendum A: Move / Excess Property Inventory

Addendum B: 4th Floor Furniture Plan

Addendum C: Systems, Office, and Support Furniture Photos

Addendum D: Quote Schedule

ADDENDUM A: Move / Excess Property Inventory

Room Name Cubicle/ Office Monitors Door No Door Comments Lobby 401

Men's Restroom 402 Women's Restroom 403 All Gender Restroom 404

Mechanics Room 405 Copy Room 408 0 x 2 Copiers, 1 Fax

IDP 409 0 x 2 Server Racks Office 410 1 x Office 411 0 x Office 412 1 x

RD's Storage Room 415 0 x DRD 416 1 x RD 417 1 x

Conference Room 418 0 x 1 Conf Table, 1 TV, 15 Chairs, 2 Hutches Storage Room 419 0 x

Copy Room 420 0 x 1 Copiers, 1 Refrig, 1 Microwave, 3 Filing Cabinets File Room 421 0 x

Gulf Sturgeon Team Room 422 0 x 1 Table, 3 Chairs Break Room 423 0 x 1 TV, 2 Tables, 8 Chairs, 2 Microwaves, 2 Refrig, 1 Coffe Maker, 1 Ice Machine

Coastal Dunes Team Room 424 0 x 1 TV, 1 Table, 5 Chairs Mother's Room 425 0 x 1 Chair, 1 Refrig, 1 Table, 1 Stool, 1 Plant

Sea Turtle Team Room 426 0 x 1 Table, 2 Chairs Office 428 1 x

Copy Room 430 0 x 1 Copier, 1 Plotter Office 431 1 x Office 432 0 x 1 Printer

GRO Storage Room 433 0 x 7-4 Shelf Racks, 12-4 drawer cabinets, 1 TV Office 434 2 x Office 437 2 x Office 438 2 x

Coral Reefs Conf. Room 439 0 x 1 TV, 1 Table, 7 Chairs, 1 Small Table Office 440 2 x Office 441 2 x Office 442 2 x

Copy Room 444 0 x 1 Copier Office 445 1 x 1 Printer

Mountain Bogs Conf. Room 446 0 x 1 TV, 1 Table, 7 Chairs Office 447 2 x Office 448 2 x Office 449 2 x 1 Printer

American Alligator Team Room 452 0 x 1 Table, 1 Chair Southeastern Marshes Team Room 453 0 x 1 TV, 1 Table, 8 Chairs

Roseate Spoonbill Team Room 454 0 x 1 Table, 2 Chairs Break Room 455 0 x 2 Refrig, 2 Microwaves, 2 Tables, 8 Chairs, 1 Coffee Machine, 1 Ice Machine, 1 Cabinet

Freshwater Mussels Team Room 456 0 x 1 Table, 4 Chairs File Room 457 0 x 1 Electric Filing Cabinet

Office 458 2 x Office 459 1 x

Southeastern Mountains Conf. Room 460 0 x 1 TV, 1 Table, 2 Hutches, 11 Chairs Office 461 2 x Office 462 2

Workstation 4101 Workstation 4102 Workstation 4103 Workstation 4104 0 x Workstation 4105 0 x Workstation 4106 1 x Workstation 4107 1 x Workstation 4108 2 x Workstation 4109 1 x Workstation 4110 2 x Workstation 4111 0 x Workstation 4112 0 x Workstation 4113 0 x Workstation 4114 0 x Workstation 4115 5 x Workstation 4116 3 x Workstation 4117 0 x Workstation 4118 2 x Workstation 4119 0 x Workstation 4120 0 x Workstation 4201 1 x Workstation 4202 1 x Workstation 4203 1 x Workstation 4204 2 x Workstation 4205 1 x Workstation 4206 2 Workstation 4207 2 x Workstation 4208 0 x Workstation 4209 1 x Workstation 4210 1 x Workstation 4211 1 x 1 Printer Workstation 4212 1 x 1 Printer Workstation 4213 2 x 1 Printer Workstation 4214 Workstation 4215

Workstation 4301 3 x Workstation 4302 2 x Workstation 4303 2 x Workstation 4304 3 x Workstation 4305 2 x Workstation 4306 0 x Workstation 4307 2 x Workstation 4308 1 x Workstation 4309 0 x Workstation 4310 2 x Workstation 4311 0 x Workstation 4312 1 x Workstation 4313 2 x Workstation 4314 0 x Workstation 4315 2 x Workstation 4316 2 x Workstation 4401 0 x Workstation 4402 0 x Workstation 4403 1 x Workstation 4404 0 x Workstation 4405 2 x Workstation 4406 3 x Workstation 4407 2 x Workstation 4408 2 x Workstation 4409 3 x Workstation 4410 0 x Workstation 4411 3 x Workstation 4412 3 x Workstation 4413 2 x

Small Open Teaming Area 4414 0 2 Couches, 1 Table Workstation 4415 0 x Workstation 4416 0 x Workstation 4501 0 x Workstation 4502 2 x Workstation 4503 0 x Workstation 4504 0 x Workstation 4505 Workstation 4506 2 x Workstation 4507 1 x 1 Scanner Workstation 4508 0 x 1 Printer Workstation 4509 2 x Workstation 4510 0 x Workstation 4511 1 x Workstation 4512 0 x Workstation 4513 2 x Workstation 4514 0 x Workstation 4515 3 x Workstation 4516 0 x Workstation 4517 4 x Workstation 4518 1 x Workstation 4527 2 x Workstation 4528 0 x Workstation 4529 2 x 1 Printer Workstation 4530 1 x Workstation 4531 1 x Workstation 4532 1 x 1 Printer Workstation 4533 0 x Workstation 4534 0 x Workstation 4601 2 x Workstation 4602 0 x Workstation 4603 2 x Workstation 4604 2 x 1 Printer Workstation 4605 2 x Workstation 4606 2 x Workstation 4607 0 x Workstation 4608 0 x Workstation 4609 0 x Workstation 4610 2 x Workstation 4611 0 x Workstation 4612 2 x Workstation 4613 2 x Workstation 4614 2 x 1 Printer, 1 Scanner Workstation 4615 2 x

Filing Cabinets 2 Drawer 40 Cabinets Filing Cabinets 3 Drawer 34 Cabinets Filing Cabinets 4 Drawer 14 Cabinets Filing Cabinets 5 Drawer 7 Cabinets

Hoteling Spots 8 Cubicles

ADDENDUM B: 4th Floor Furniture Plan

4504 4505

4508 4401

4404 4405

4408 4409

4412 4413

4416 4301

4304 4305

4308 4309

4312 4313

4316 4201

4204 4205

450145084502

4513 4514

4530 4531

46034604

46074608

46114612

41094110

41134114

4211 4212 4213

4214 4215

FAC

ES

RD

WSFR

EA

JAO

MB / SA

ODIWM

GRO

RBO

Color Key

Property to be relocated to 3rd �oor.

Workstations to be disassembled.

ADDENDUM C: Systems, Office, and Support Furniture Photos

Atlanta Regional Office

Systems, Office, and Support Furniture Photos

Standard Office

Standard Workstation

Row of Workstations w/Laterals

Row of Workstations

Conference Room

Team Room

Focus Room

ADDENDUM D: Quote Schedule

Task QTY Unit Price Total 1.) Move Labor/ Equipment (Itemize Type, Number of Personnel, and Hourly Price)

Project Manager/Supervisor Mover Driver/Truck Other

2.) Furniture Install/Disassembly Workstation Disassembly 125 Vertical File Carousel Disassembly 1 Large TV (Remove from Wall Mount) 9

3.) Material Costs (Itemize Type and Quantity of Each) Crates/Totes (Indicate 200 Labels/Markers/Tags Other

4.) Equipment Costs (if separate from move labor) Dollies/Hand Trucks Dumpster(s) Box Truck/Van Other

5.) Disposal Cost per Load (Indicate size of load/truck) 6.) Other

ESTIMATED TOTAL