Attachment 07.1_TO 001_Apache Transition Training IDIQ Program Management_PWS 13Aug24.pdf

PWS-2024-021

13 Aug 2024

CUI//SP-PROCURE//FEDCON

CUI//SP-PROCURE//FEDCON

Performance Work Statement for the Apache Transition Training Support

Program Management Task Order (TO 1)

PROJECT MANAGEMENT

X_______________

Concurrence: Rick Denny Product Lead, International Aviation, IPO PEO STRI

U.S. Army Program Executive Office for Simulation, Training, and Instrumentation (PEO STRI)

12211 Science Drive Orlando, FL 32826-3276

DISTRIBUTION STATEMENT D. Distribution authorized to U.S. Government agencies and U.S. DOD contractors only, Administrative or Operational, 30 September 2023. Other requests for this document shall be referred to The Program Executive Office for Simulation, Training and Instrumentation (PEO STRI), SFAE-STRI-IPO, 12211 Science Drive, Orlando, FL 32826-3276.

Controlled by: PEO STRI Controlled by: SFAE-STRI-IPO

CUI Category: CTI Distribution: D

POC: Tanya Caceres, 407.669.8177

DENNY.RICKY.LEE.1081529759 Digitally signed by DENNY.RICKY.LEE.1081529759 Date: 2024.10.30 13:11:13 -04'00'

CUI//SP-PROCURE//FEDCON

TABLE OF CONTENTS

1.0 Scope

2.0 Requirements

2.1 Program Management

2.1.1 Integrated Master Schedule (IMS)

2.1.2 Post Award Conference (PAC)

2.1.3 Program Management Review (PMR)

2.1.4 Meetings and Reviews

2.1.5 Integrated Product Team (IPT) Meetings

2.1.6 Financial Management

3.0 Data Items (DI)

1.0 SCOPE

This Program Management Task Order (TO) Performance Work Statement (PWS) establishes the performance-based requirements to execute overarching program management activities in support of the Apache Transition Training Support while in the performance of the PEO-STRI International Program Office (IPO) Single Award Indefinite Delivery/Indefinite Quantity (SA ID/IQ) contract for domestic and foreign military sales (FMS) training requirements.

2.0 REQUIREMENTS

The requirements defined herein form the basis for work to be performed as part of the Program Management Task Order 1 (TO1) under Apache Transition Training Support SA ID/IQ scope. The following sub- sections provide details of various considerations on this effort. Unless otherwise specified within the PWS, these requirements are relevant and germane to the execution under this requirement.

2.1 Program Management

The Contractor shall provide overall program management and administrative support at the Base IDIQ and TO levels to ensure the requirements of the contract are satisfied. The prime contractor is responsible for the conduct and management of all subcontractors.

The Contractor shall deliver the Contractors Progress and Status Report (CPSR) Contract Data Requirements List (CDRL) monthly. The CPSR shall document program (IDIQ) status and accomplishments such as upcoming activities, issues and their resolution, and deliverables status. The CPSR shall provide the status and accomplishments report at the IDIQ level. The CPSR shall be inclusive of detailing individual active TO (project) level status and accomplishment reporting. A project/TO is considered active from the date of award to the date that the period of performance for the TO ends, the contract is closed out, or upon written direction by the Contracting Officer, whichever occurs first.

The Contractor shall deliver a Contract Change Proposal CDRL to request a change to the contract.

DI-MGMT-81928 Contractor’s Progress and Status Report (DI A001) DI-ADMN-81401C Contract Change Proposal (DI A002)

2.1.1 Integrated Master Schedule (IMS)

For each TO, the Contractor shall design, develop, implement, manage, update, and maintain the Base level IMS inclusive of the TO level IMS elements. All contract schedule information delivered or presented at program reviews shall originate from the IMS and shall contain all critical events, entry and exit criteria, accomplishment predecessor and successor events, and their dependencies. The IMS shall address all project and program activities including activities performed by subcontractors. The Contractor shall conduct a critical path analysis of the tasks and identify problem areas and corrective actions required to eliminate or reduce schedule impacts IAW the IMS.

DI-MGMT-81861C Integrated Data and Analysis Report (IPMDAR) (DI- A003)

2.1.2 Post Award Conference (PAC)

The Contractor shall support the PAC and provide at least one in-person attendee. The Contractor is encouraged to include representatives of teaming sub-contractors (if applicable), although limits may be placed on the number of representatives as driven by facility accommodations. The purpose of the PAC is to ensure that the Contractor is prepared to execute the work required in the PWS and to establish the framework of the Contractor and USG interaction during the performance of the contract. The USG Procuring Contracting Officer (PCO) will notify the awardee of the specific date, location (in the Orlando, FL area), and agenda of the PAC. The conference will be used to ensure that the USG and Contractor achieve a clear and mutual understanding of all contract requirements and identify and resolve potential issues. The PAC shall take place within 30 calendar days after contract award and be immediately followed by a Program Management Review. The TO PACs will take place if necessary.

2.1.3 Program Management Review (PMR)

The Contractor shall conduct PMRs approximately once every six (6) months in accordance with the IMS. The location of the reviews shall be at Huntsville, AL or at the Contractor’s site, unless otherwise mutually agreed to by the Contractor and the USG.

The locations may alternate between PM Apache and Contractor site, at the discretion of the USG. Each PMR shall provide a program (IDIQ-level) overview and a detailed discussion of program status, schedules, production/integration issues, risks, and mitigation plan at the program and the project level for each active TO. Additionally, the Contractor shall identify and report to the USG all identified risks, their statuses, and how they are being managed to reduce and/or mitigate them.

The Contractor shall coordinate and obtain USG concurrence of Program Management Review (PMR) topics and read-ahead materials at least two weeks prior to each PMR.

Status and information at the review shall reflect currency since the previous PMR. The Contractor shall create and update as necessary briefing slides for the PMRs. The slides shall contain an action item log to capture programmatic actions and assign a POC that shall report to the Contracting Officer’s Representative (COR) or designated USG representative. The Contractor shall ensure that key stakeholders, including support and subcontractors are available and participate to the extent necessary to achieve a successful meeting and outcome. Additionally, Customer-site Program Meetings and Reviews may be scheduled by the USG as necessary.

The Contractor shall document the PMR support in the Contractor’s Progress and Status CDRL. The Contractor shall document the results of the review, including any resulting action items IAW the Report, Record of Meeting/Minutes CDRL.

DI-MGMT-81928 Contractor’s Progress and Status (DI A001)

DI-MGMT-81809 Risk Mitigation Status Report (DI A004) DI-ADMN-81505 Report, Record of Meeting Minutes (DI A005)

2.1.4 Meetings and Reviews

The Contractor shall support Continental United States (CONUS) and Outside Continental United States (OCONUS) meetings and/or reviews. The location of the reviews shall be at Huntsville, AL or Orlando, FL unless otherwise mutually agreed to by the Contractor and the USG. These meetings and/or reviews may be conducted biweekly in person, by conference call or by Video Teleconference (VTC) between the Contractor’s In-Country Manager and the USG Product Lead (PdL), Assistant Program Manager (APM), or designated representative. The Contractor shall be required to plan and/or attend meetings and reviews as required. Locations and times shall be determined by the Contractor subject to prior approval by the USG. The Contractor shall be prepared to explain the reasoning, assumptions and methods used to arrive at any conclusion, recommendation, or alternative in the accomplishment of tasks required by the contract.

When necessary, the Contractor shall provide status updates and illustrative examples (photos, drawings, statistics, status diagrams, sample text, etc.) of progress being made about any training, operations, maintenance, or other activity based on program details being reviewed during the meeting(s). The Contractor shall prepare presentation materials, as required. The Contractor shall have key personnel, subject matter expert, and sub-contractor support as appropriate, attend the meetings as necessary to support the meeting agenda. Additional Meetings and Reviews may be scheduled by the Contractor or the USG as necessary.

2.1.5 Integrated Product Team (IPT) Meetings

The Contractor shall host and participate in biweekly IPT meetings and address the full spectrum of the program (IDIQ) and TO statuses including systems engineering, schedule, financial, integrated logistics support, and testing. The USG and Contractor may cancel a scheduled IPT meeting with mutual one-day notice. Telephone conferences and video teleconferencing may be utilized for IPT meetings. IPT meetings may be held in conjunction with other reviews, conferences, and meetings.

2.1.6 Financial Management

The Contractor shall provide overall program management and administrative support to ensure that the TO requirements are accomplished. The status of all funds associated with the TO to include payments, cancellations, and invoices against each Contract Line Item Number (CLIN) and Sub Line Item Number (SLIN) shall be documented and tracked IAW the Contractor Invoicing and Payment Report CDRL DI-MGMT-81651 Contract Invoicing and Payment Report (DI A006)

3.0 DATA ITEMS (DI)

The Contractor shall provide deliverables as described in the contents of this PWS. The Data Item Description (DID) corresponding with each CDRL can be found in the ASSIST

Database by entering its 5-digit DID number or searching by inputting “DI” into ASSIST– Quick Search within the following site: https://quicksearch.dla.mil. CDRL requirements for content and submission are defined in each CDRL DD1423 form to be delivered with the Apache Transition Training Support PWS.

Data Item Number Nomenclature Data Item

Description (DID)

PWS

Paragraph Reference

A001 Contractor Progress and Status Report DI-MGMT-81928 2.1, 2.1.3

A002 Contract Change Proposal DI-ADMN-81401C 2.1

A003 Integrated Program Management

Data and Analysis Report

(IPMDAR)

DI-MGMT-81861C 2.1.1

A004 Risk Mitigation Status Report DI-MGMT-81809 2.1.3

A005 Report, Record of Meeting Minutes DI-ADMN-81505 2.1.3

A006 Contract Invoicing and Payment Report DI-MGMT-81651

2.1.6