Attachment 01 Security Safety and Fire Provisions.pdf

SECTION 01-35-31

(REV 09/24/2014)

SECTION 01-35-31

SECURITY, SAFETY AND FIRE PROVISIONS

(Rev 09/24/2014)

The following provisions are general in nature and tailored to the Defense Supply Center Columbus Installation. They cover items regarding access, as well as requirements to maintain a safe and secure environment for all individuals on the Installation. Not all of these provisions will apply to every solicitation or contract. Any questions regarding the applicability of the following provisions should be directed to the Contracting Officer or designee.

Any Government publications referenced herein will be provided upon request.

1.0 SECURITY

1.0.1 All contractors must abide by all security/force protection policies in effect on the DSCC Installation. Security/force protection procedures on the installation may include, but are not limited to, personnel screening, installation access and ID procedures, vehicle search requirements, restricted area access, and parking restrictions. Contractors must be aware that security/force protection procedures may change due to changes in the local Force Protection Condition level.

1.0.2 Contractor personnel working on the Defense Supply Center Columbus installation will be subject to screening as dictated by current security regulations. Contractor personnel shall provide information requested to accomplish the required screening process. Levels of screening will be dictated by the sensitivity of the position the contractor will occupy and the access they require to DSCC and its facilities.

1.0.3 The contracting officer will coordinate with Security and Emergency Services personnel prior to the start of the contract performance to ensure all required security/force protection security measures are in place. The contracting officer will coordinate with Security and Emergency Services personnel at the end of the contract to ensure all government issued IDs have been accounted for.

1.1 IDENTIFICATION (ID) CARD/BADGE:

1.1.1 All contractors (including subcontractors) working On-Center must be issued a Contractor Badge by the DSCC Installation Pass & ID Office located at the DSCC Main Entrance, 401 N.

Yearling Road, Whitehall, OH 43213 prior to starting work on the DSCC installation in accordance with DSCCI 5720.003 Installation Entry/Access. The type of credential required is divided into four areas as described below. Access of Foreign national contractor employees is strongly discouraged. Any request for foreign national access must be submitted to the Chief of Security and Emergency Services for approval one week in advance and approved on a case-by-case basis. If approved foreign nationals are only eligible for a Tier 1 or 2 ID.

1.1.2 Contractors conducting temporary business may obtain a Tier 1, Disposable Visitor Badge for up to 30 days. The contractor must be entered into the Visitor Notification System (VNS) by an authorized sponsor. Renewals of Tier 1 visitor badges in order to circumvent the requirement to receive a contractor ID for work longer than 30 days will not be tolerated.

1.1.3 Outside contractors working on the installation must be issued a Tier 2, Local Access Badge (Outside Contractor) prior to starting work. The Outside Contractor Badge (Red Stripe on top of card) has no building access programmed into the card. This card is not recognized by building lobby officers for entrance and is for contractors who solely work outside. Contractors with this

(REV 09/24/2014)

badge must be escorted at all times when inside a building. The DSCC outside contractor ID may be obtained by the appropriate Verifying Official initiating a DSCC Form 2310, DSCC Tier 2 (Inside Contractor) ID Card and Key Card Request and forwarding it to their respective Personnel Security Office located at DSCC. This badge does not authorize the holder to sponsor visitors on to DSCC.

1.1.4 Contractors who require building access for more than thirty days but not DoD networks access must be issued a Tier 3, Local Access Badge (Inside Contractor) prior to starting work. The badge has a blue stripe on the top and can be programmed to operate any electronic access control devices needed. This badge is only authorized access to buildings which have been programmed on to it.

Contractors with this badge must be escorted at all times when inside a building which they are not assigned. The Tier 3, Local Access Badge (Inside Contractor) may be obtained by the appropriate Verifying Official initiating a DSCC Form 2310, DSCC Tier 3 (Inside Contractor) ID Card and Key Card Request and forwarding it to their respective Personnel Security Office located at DSCC. This badge does not authorize the holder to sponsor visitors on to DSCC.

1.1.5 Contractors who require access to the Center’s information technology network in the course of the contract must be issued a DoD CAC and a Contractor Key Card prior to starting work on DSCC.

The CAC can be obtained by the appropriate Trusted Agent placing the contractor employee into the Trusted Associate Sponsor System (TASS). The Contractor Key Card may be obtained by the appropriate Trusted Agent initiating a DSCC Form 2310, DSCC Tier 3 (Inside Contractor) ID Card and Key Card Request and forwarding it to their respective Personnel Security Office located at DSCC. Inside contractors that possess a CAC may sponsor visitors onto DSCC

1.1.6 Working with the applicant, the Trusted Agent or Verifying Official will schedule an appointment within thirty days of badge approval at the Pass and ID office using the ID scheduler website: https://centerwide.dscc.dla.mil/badgescheduler/Intro1.aspx. The Pass and ID office is located in Bldg. 52. Normal Hours of Operation: Monday through Friday, 0630-1530 hours. Once an appointment is made the Trusted Agent or Verifying Official will sponsor the applicant as a visitor in the Visitor Notification System, if necessary.

1.1.7 The Tier 3, Local Access Badge (Inside Contractor) ID and Contractor Key Card is activated with basic access permissions, for example lobbies, cafeteria at Buildings 20 and 21. There is a block located in Section 3 of the DSCC Form 2310 in which the Verifying Official will enter specific locations that utilize card readers that the applicant must gain access to. The Verifying Official will indicate the location by building number for exterior doors. Interior door access of any building must be listed separately. If 24/7 access is required, sufficient justification must be included.

1.1.8 Badges may be renewed beginning 90 days prior to expiration. The renewal process is the same as for the initial ID and key card. TA’s and AO’s will re-verify CAC, Outside Contractor or key card requirements and complete the necessary steps as outlined above. Contractors must turn in all previously issued ID and key cards before receiving a new one. ID and key card renewal requests may be submitted up to 90 days before the card expiration date. It is the cardholder’s responsibility to advise their Verifying Official 90 days before the card expiration date that their ID will expire. This is to ensure that there is ample time for a new badge request to be processed and an appointment made at Pass and ID for badge issuance.

1.1.9 Contractor employees, including those of subcontractors, are required to wear the ID card/badge issued by the DSCC Installation Pass/ID Office conspicuously on their outer clothing at all times while working on this Center. Contractor personnel/subcontractors are subject to challenge and removal from the work area if the ID card is not being worn. It is the Contractor's responsibility to enforce this requirement. Failure to do so is just cause for terminating this contract for default.

(REV 09/24/2014)

1.1.10 It is the Contractor's responsibility to assure ID Cards issued to employees, including subcontractors, are turned in to the Pass/ID Office by each individual employee when the employees work on this project is completed. All ID cards/badges that have been issued during the life of this contract must be/have been returned to the Pass/ID Office to out process at the completion of the project. The Contracting Officer will verify with the Pass/ID Office that all items have been returned prior to authorizing final payment on the contract.

1.1.11 Under no circumstance will a Contractor or any contractor employees or subcontractors use or transfer their ID card/badge to allow anyone else access to any area on Center. Failure to comply with the requirements of this section is a security violation, which could result in subsequent administrative action, including requiring the contractor to permanently remove from the project the employee committing the violation, and/or termination of the contract for default.

1.3 VEHICLE OPERATION:

1.3.1 DRIVING ON CENTER: Contractor shall obey all speed limits and traffic signs. Speed limit on Center is 25 MPH unless otherwise posted. Radar is used on Center. Disobeying traffic regulations may include a monetary fine, court appearance, or loss of driving privileges.

1.3.2 PARKING: Contractor vehicles will be parked only in lots or areas designated by the Contracting Officer or designee. These areas will be discussed at the post award conference. The Contracting Officer or designee shall also determine if it is necessary for such vehicles to be in other than designated locations, and then make necessary arrangements for additional parking. Vehicles left on Center overnight must be coordinated with the Contracting Officer or designee. Any vehicle left unattended on Center that contains working materials, tools, and personal items of value must be locked at all times. The Government will not be liable for any lost, stolen or damaged vehicles or items.

1.3.3 USE OF ALCOHOL AND ILLEGAL DRUGS: The use of illegal drugs is prohibited on Federal property. Violators will be prosecuted.

1.3.4 WEAPONS ON CENTER: No weapon, either on one’s person or placed inside a privately-owned vehicle is allowed. If a weapon of any type is found, it will be confiscated and held as evidence. Having unauthorized weapons on Federal property is a felony, and violators will be prosecuted.

1.4 ACCIDENTS/THEFTS/DAMAGE TO GOVERNMENT OR PRIVATE PROPERTY: If any of these incidents occur, the Contractor shall notify the Contracting Officer or designee and a Police Report will be initiated.

1.5 MATERIAL, DELIVERY AND RELEASE:

1.5.1 All commercial vehicles will enter and exit the Center through the James Road Gate access control point (ACP). Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto Center. Hours of operation are from 0530-1730 M-F, excluding holidays. The names of Contractor personnel responsible for the receipt of Contractor's material and equipment delivered to this Center and telephone numbers or location where they can be reached shall be made available to the Contracting Officer or designee who will ensure the delivery is entered into the Visitor Notification System

(REV 09/24/2014)

(VNS). All receipts and shipments shall be handled through the James Road Gate. It is the responsibility of the Contractor to provide the personnel and equipment required to unload incoming materials, tools and equipment. Personal deliveries to DSCC Associates, tenant activities or contractors, i.e. pizza, flowers, are not authorized. Foreign national delivery truck operators must be processed in accordance with the same procedure as outlined in paragraph 1.1.1. Contract Officials will ensure that all vendors are provided ample notice of the requirements and restrictions in this enclosure to minimize conflicts when commercial vehicles or vendors arrive on Center. They will also ensure all contracts comply with the stipulations outlined in policy guidance. If procedural requirements have not been met then the driver will not gain access and be turned away

1.5.2 All deliveries, except perishable items, fuel, warehouse deliveries, construction materials, or items too large to be x-rayed will be sent directly to the Central Receiving Facility (CRF). Items will be screened and delivered by the government. Any items being shipped from a building on site must be picked up from the CRF.

1.5.3.Properly marked Contractor vehicles will be allowed to carry tools and equipment normally carried in or on the vehicle. All vehicles are subject to security inspection at any time to determine if materials and tools being used or carried are authorized. Loading of materials onto the vehicles is the responsibility of the Contractor.

1.6 SECURING EQUIPMENT, TOOLS AND SUPPLIES: Contractors are responsible for securing their own equipment, tools, supplies, etc., that are brought to the job site. Lost or stolen equipment will be immediately reported to the DSCC Installation Police Department (692-2111).

Under no circumstances will vehicles or construction equipment be left unattended with keys inside.

If a vehicle is found unattended with keys in it, the keys will be confiscated by DSCC Installation Police.

1.7 REMOVAL OF CONTRACTOR PROPERTY: The Contractor shall be responsible for removing temporary buildings (e.g. storage shed’s, trailers, shops, and office space), rubbish, tools, scaffolding, equipment and materials that are not the property of the Government at the completion of the project. The Contracting Officer or designee will not accept the project as completed until all Contractors property is removed. If the contractor is inadvertently paid prior to the removal of all of its buildings, rubbish, tools, scaffolding, equipment and materials that are not the property of the Government, the Contractor will be liable to the Government for the cost to the Government related to removing the Contractor’s property. EXCEPTIONS: A written request may be submitted to the Contracting Officer for additional time to remove the temporary buildings and equipment. This exception applies only if the Contracting Officer provides written approval of the Contractor’s request for additional time to remove the temporary buildings and equipment. If the Contractor fails to remove the property in the additional time approved in writing, the Contractor will be liable to the Government for any cost to the Government related to removing the Contractor’s buildings, equipment and materials that are not the property of the Government. With the written consent of the Contracting Officer, buildings may be abandoned and need not be removed.

2.1 SAFETY: The Defense Supply Center, Columbus is proud to be an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) star site. Contractors shall comply with all Department of Labor and OSHA Rules and Regulations, 29CFR 1910 (General Industries) or 1926 (Construction), whichever is applicable. Contractors shall follow the safety requirements of EM 385-1-1, appropriate safety standards established by National Electric Code, National Fire Code, the State of Ohio, DLA or other safety requirements as established. The safety provisions listed below are only general in nature and are not intended to be all inclusive. The DSCC Installation Environmental, Safety and Occupational Health Office can be reached at 614-692-2332.

2.1.1 SUBMITTAL: Contractors and subcontractors shall watch a brief, approximately 10 minute, DS-FCE VPP Awareness film prior to performance of any on-site work. The video will be provided as a VCR tape or on a CD. A TV/VCR is available for use from the DSCC Installation Environmental, Safety and Occupational Health Office if needed. Contractors shall document, by use of the provided form or similar, that all contractor and subcontractor employees have viewed the film.

A “VPP Awareness Training” form is provided at the end of this section. Only sub-contractors providing incidental services, e.g., laundry, delivery or other supply services are not covered. Copies of documentation shall be provided to the Contracting Officer or designee, who will forward them forwarded to the DSCC Installation Environmental, Safety and Occupational Health Office, upon completion.

2.1.2 SUBMITTAL: Contractors and subcontractors shall provide the information required by the “Contractor Safety/Environmental Management Systems Information Data Sheet”, also provided at the end of this section, prior to performance of any on-site work. If using subcontractors, information for subcontractors must be provided no later than 2 weeks prior to performance of any on-site work.

Only sub-contractors providing incidental services, e.g., laundry, delivery or other supply services are not covered. Copies of the “Contractor Safety/Environmental Management Systems Information Data Sheet” shall be provided to the Contracting Officer or designee, who will forwarded them to the DSCC Installation Environmental Safety and Occupational Health Office, upon completion.

2.1.2.1 SUBMITTAL:For contracts that incur work hours greater than or equal to 1,000 hours/quarter (approximately 3 full-time employees), the Contracting Officer or designee will request that an OSHA Form 300A, for the last two years of operation, be submitted annually no later than January 15th of each year. Contractors with contracts which meet this requirement, but end prior to January 15th, shall submit this information at the end of the contract. Hours worked and injury information should be reflective of activity which occurred at the Defense Supply Center, Columbus.

The Contracting Officer or designee will forward copies to the DSCC Installation Environmental Safety and Occupational Health Office upon completion.

2.1.3 SUBMITTAL: Safety Plan: The Contractor shall assure that an up-to-date Safety Plan is available at the job site at all times and available to the Contracting Officer or designee. The Safety Plan shall identify each major type of work (for example: plumbing, electrical, demolition, equipment installation, equipment maintenance) or where a subcontractor or work classification is to perform work. For each type of work the contractor shall prepare a Job Hazard Analysis (JHA).

2.1.3(a) The Contractor shall, for contracts with a completion schedule of 60 days or longer, submit a written Contractor Safety Plan to the Contracting Officer or designee for review within five

(5) days after receipt of the notice to proceed (NTP). Updated submissions are required whenever a JHA is added or changed.

2.1.3(b) For contracts with a completion schedule of less than 60 days, the Safety Plan must be made available to the Contracting Officer or designee upon request.

2.1.4 It is the responsibility of the Contractor to be aware of the safety requirements of personnel, equipment, buildings and materials. All protective coverings, shields, protective barriers, barricades, warning signs, etc., will be furnished and installed by the Contractor where a hazard or potential hazard exists. Twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor shall coordinate with the Contracting Officer or designee for concurrence and approval. Barricades and barriers shall be removed by the Contractor at the completion of work in the area.

(REV 09/24/2014)

2.1.5 PERSONAL PROTECTIVE EQUIPMENT (PPE): such as hard hats, safety glasses, safety shoes, etc. shall be worn in all areas and on all jobs as required by the DSCC Installation Environmental, Safety & Occupational Health Office.

2.1.5(a) All protective equipment must comply with appropriate OSHA standards. All protective equipment is subject to review by the DSCC Installation Environmental, Safety & Occupational Health Office.

2.1.5(b) All hard hat areas shall be indicated by Contractor-furnished signs. It is mandatory that all personnel working on this project wear approved protective equipment for their own protection.

2.1.6 ACCIDENT/INCIDENT: The contractor shall notify the Contracting Officer or designee, who will in turn notify the DSCC Installation Environmental, Safety and Occupational Health Office immediately after the occurrence of a serious accident resulting in either loss of life, or major property damage to a government facility. This notification shall not impede efforts to avoid additional injuries or damages.

2.1.6(a) Injury Treatment: Emergency first aid treatment is available for Contractor employees at the DSCC Installation Fire and Emergency Services, Building 46. Fire and Emergency Services will respond for serious injuries occurring on Center. Emergency calls are made by dialing - 911 on the Center telephone system, or 614-692-2111. If a private ambulance service is used, the Contractor is responsible for such expenses.

2.1.6(b) Mishap Reporting: A report on each job connected injury, property damage, or motor vehicle mishap shall be submitted to the Contracting Officer or designee, who will forward a copy to the DSCC Installation Environmental, Safety & Occupational Health Office, within 5 (five) days of the occurrence. This report may be made on either a Contractor's report form or DLA Form 1591, Mishap Report, or SF 91 (motor vehicle) found at http://www.dla.mil/dss/forms/. The estimated absence in days, if any, by employee due to injury and/or cost of property or vehicle damages shall be included.

2.1.7 ELECTRICAL SAFETY: Particular attention is directed to NFPA 70E, Standard for Electrical Safety in the Workplace. Contractor shall fully comply with all sections of this standard, including but not limited to: PART I, Chapter 2-2.4.3 – Ground Fault Protection for Personnel on Construction Sites; PARTI, Chapter 3-7.1 – Use of Flexible Cords and Cables; PART II, Chapter 2-3

– Working On or Near Electrical Conductors or Circuit Parts; PART II, Chapter 5 – Lockout/Tag Out Practices and Devices. All electrical tools shall be properly grounded. Power saws shall be guarded.

2.1.8 FALL PROTECTION: Particular attention is directed to the OSHA Fall Protection Requirements. Personnel performing any type of work on elevated surfaces, over 6 feet, must adhere strictly to Fall Protection Standards. It is the responsibility of the Contractor to provide and maintain the fall protection plan to the Contracting Officer or designee for approval in accordance with Section 4, SUBMITTALS. Fall protection program/plan shall conform to the requirements of OSHA’S 1926.501, Duty to Have Fall Protection, and 1926.502, Fall Protection Systems Criteria and Practices.

Attention is drawn to the requirement for Warning Line Systems, described in CFR Part 1926.502(f), and a competent person to monitor the safety of other employees per CFR Part 1926.502(h) - Safety Monitoring Systems.

2.1.9 LADDERS & SCAFFOLDS:

(REV 09/24/2014)

2.1.9(a) Ladders shall be structurally rigid, sound, equipped with approved safety shoes, free of cracks and not painted. Ladders will be used only when very small hand tools or handling of light materials is involved. When performing electrical work or working near electrical lines, only ladders approved for electrical work shall be used.

2.1.9(b) Scaffolds shall have handrails and toe boards. Platforms shall be cleated to prevent movement.

2.1.10 All hand tools shall be kept in good repair and used only for the purpose intended. Defective tools shall be acceptably repaired or removed from service. Tools shall not be thrown from one level to another; and when used overhead, shall be secured by placing in tool boxes or other suitable containers when not in actual use.

2.1.11 All construction material shall be stored in a neat and stable manner so as to preclude leaning or falling stacks. Housekeeping will be maintained at a high level at all times. Scrap material, such as empty cartons, wood crates, etc., will be removed by the Contractor at the end of each work day.

2.1.12 Pneumatic tools and hoses shall be handled in strict accordance with EM 385-1-1, 3 September 1996, and the Occupational Safety and Health Act of 1970.

2.1.13 Compressed air used for cleaning purposes shall not exceed 30 p.s.i. when the nozzle end is obstructed or dead ended and then only with effective chip guarding and personal protective equipment. Compressed air will not be used to blow dirt from hands, face or clothing.

2.1.14 Smoking will be prohibited except in designated areas.

2.1.15 Gasoline operated equipment used in buildings will be kept to a minimum to preclude the build-up of carbon monoxide and other air contaminants. Electric motor driven arc welders are preferred. If gasoline or diesel engine welders are used, the welder will be kept outside the building with welding cables run inside or the engine exhaust will be ducted outside the building subject to the DSCC Installation Environmental, Safety & Occupational Health Office’s approval. Excavating equipment will not be operated inside of any building without prior approval of the DSCC Installation Environmental, Safety & Occupational Health Office.

2.1.16 SUBMITTAL: Hazardous Material Safety Data Sheets: The Contractor shall provide "prior to materials arrival on the installation" Material Safety Data Sheets (MSDSs) (OSHA Form 174 or equivalent) for all hazardous materials utilized during the period of this contract.

2.1.16(a) Copies of each MSDS shall be provided to the Contracting Officer or designee, who will forward to the Environmental, Safety & Occupational Health Office for review and approval.

Submittal will be reviewed within 10 working days. A copy of the MSDS shall also be kept on the job site. Hazardous materials are defined as (but not limited to) paints, lacquers, varnishes, sealers, thinners, adhesives, epoxies, acids, compressed gases, solvents, all chemicals containing flammable, toxic, caustic or corrosive mixtures. MSDSs are required regardless of the quantity required for the contract.

2.1.16(b) The listing of hazardous materials is not all inclusive. Therefore, MSDSs are required for materials not listed therein, but contain hazardous ingredients, per paragraph (d) of 29 CFR Part 1910, Subpart Z, Section 1200, Hazardous Communication.

(REV 09/24/2014)

2.1.17 CONFINED SPACE ENTRY: The Contractor shall be responsible for compliance with all requirements as defined by the U. S. Department of Labor, Occupational Safety and Health Administration (OSHA) for Confined Space Entry. The Environmental, Safety & Occupational Health Office and the Fire Prevention Office shall be notified when and where confined space entry is occurring.

2.1.17(a) Confined spaces include, but are not limited to, manholes and Catch Basins as defined by OSHA regulation 29 CFR 1910.146, and shall be treated as a permit-required space.

2.1.17(b) The Contractor shall establish and use a permit system to restrict access to the space and to assure hazards within the space are controlled prior to entry.

2.1.17(c) The Contractor shall perform all required atmospheric testing for all potential air contaminants and oxygen deficiencies in the space. The space must be tested immediately prior to initial entry, and the space shall be repeatedly tested as needed but no less frequently than once per shift. At a minimum, the space will be tested for oxygen deficiency, flammables, carbon monoxide and hydrogen sulfide. The sampling protocol used by the Contractor is subject to review by the Contracting Officer or designee.

2.1.17(d) Forced ventilation shall be provided as necessary to assure air contamination remains below the limits as specified in 29 CFR 1910.1000. Confined spaces may be entered only where forced ventilation moves a volume of air at least 10 times the volume of space each hour (ten or more air changes per hour).

2.1.17(e) Tools and lighting must be selected to minimize hazards within the space.

2.1.17(f) Protective equipment shall be selected by the Contractor that is suitable for use against specific hazards in the space. Protective equipment is subject to review by the Contracting Officer or designee.

2.1.17(g) The Contractor shall provide a person to serve as an attendant at the portal entry into the space. The attendant shall prevent unauthorized entry and summon assistance in case of emergency. The attendant shall be provided with protective equipment.

2.1.17(h) The Contractor shall request permits to enter the space through the Installation

Environmental, Safety & Occupational Health Office (614-692-2332) and notify Installation Emergency Services Communication Center (ESCC) prior to entry.

2.2 FIRE PREVENTION: The following fire provisions are only general in nature and will not excuse a Contractor from following other fire prevention practices as established. In the event or suspicion of fire, immediately call the DSCC ESCC (Emergency Telephone: 911 from Center telephone system 614-692-2111 from cellular telephones) to report the conditions.

2.2.1 Gasoline and other flammable liquids will be stored in approved safety cans with spring loaded, self-closing lids. Gasoline dispensing tanks shall be properly grounded, surrounded by a sand dike at least 12 inches high and located at least 50 feet from any structure. Location is to be specified by the DSCC Installation Fire Inspector, 614-692-2921.

2.2.2 Tools and equipment used in buildings where flammable materials are stored or where flammable liquids are being used shall be of spark proof construction.

(REV 09/24/2014)

2.2.3 Equipment shall not be refueled with the engine running. Refueling shall be accomplished at least 20 feet from any structure. No smoking will be allowed while refueling.

2.2.4 Before entering any building, each powered vehicle shall have a securely mounted fire extinguisher of the type designated by the DSCC Fire Protection Office. The entering must be approved by the Contracting Officer or designee.

2.2.5 Each engine driven unit, such as compressors, must have a securely mounted fire extinguisher of the type designated by the DSCC Installation Environmental, Safety & Health Occupational Health Office.

2.2.6 The use of all fire hydrants will be controlled by the DSCC Installation Fire Department. No unauthorized use of fire hydrants will be permitted. Fifteen feet clearance is required around all fire hydrants at all times. DSCC Form 2312 (copy provided at the end of this section), Hydrant Permit, shall be issued by the DSCC Installation Fire Department prior to using fire hydrants. The contractor shall submit the form to the Contracting Officer or designee, who will coordinate with the DSCC ESCC. Water refill station set up located in Bldg 314 is the suggested means of water use vs a fire hydrant. The use of the refill station at Bldg 314 is a safety measure to ensure no contamination of DSCC water supply.

2.2.7 Paper and other combustible material shall be placed in covered containers. Oily rags and other waste subject to spontaneous combustion shall be placed in approved self-closing covered containers.

At the end of each day, these containers shall be stored outside of the building.

2.2.8 Fire aisles, building entrances and building exits shall be kept clear of obstructions at all times.

A 36-inch clearance shall be maintained in these areas at all times.

2.2.9 Tar kettles must be approved by the DSCC Installation Fire Inspector and shall be operated only when the proper type fire extinguisher is available for use. These kettles shall not be located closer than 20 feet to any building.

2.3 FLAME CUTTING AND WELDING PROCESSES:

2.3.1 Welding, cutting or use of flame devices require prior approval of the DSCC Installation Fire Prevention Office and shall be performed in accordance with NFPA 51B. Contractor shall coordinate approval through the Contracting Officer or designee. All non-emergency hot work permit requests shall be coordinated with the DSCC Fire Prevention Office at least twenty-four hours in advance by calling 614-692-2921 during normal business hours, or at 614-692-5900 on weekends, holidays or after normal business hours. Should no one answer 614-692-2921, the contractor will leave a voicemail describing the work to be completed, the time frame it will be conducted, the time the contractor would like to pick up the hot work permit, as well as a name and call back number. No work for which a hot work permit is required can be conducted without an issued hot work permit.

2.4 FIRE ALARM/MASS NOTIFICATION SYSTEM PROCEDURES

2.4.1 SCOPE. This paragraph covers all actions required on the DSCC installation if interaction with the installation fire alarm and/or mass notifications systems occurs.

2.4.1.1 PURPOSE. Only registered, licensed, or certified personnel are allowed to access, design, maintain, modify, install, inspect and test the fire alarm and mass notification systems.

(REV 09/24/2014)

2.4.1.2 PROCEDURE. UFC 3-600-01, NFPA 72 and all other pertinent government and National Fire Code documents are mandatory requirements for all contractors and subcontractors. All contractors shall provide evidence (licenses, certifications) that personnel performing aforementioned work have the appropriate training. A copy shall be submitted to the Contracting Officer or designee.

2.4.1.3 All materials used on site shall be addressable, and directly and fully compatible with the existing base fire alarms systems. Manufacturers of the fire protection systems at the DSCC installation are Simplex-Grinnell (base-wide), Siemens (Bldg. 20), and ADT (Bldg.23).

2.4.1.4 By-Pass procedures shall be posted by Simplex, Siemens, or ADT at the main panel for each building to ensure the proper steps are followed by personnel prior to performing work on the system.

UNDER NO CIRCUMSTANCES SHALL A CONTRACTOR PLACE A FIRE CENTRAL PANEL

INTO OR OUT OF A BY-PASS CONDITION WITHOUT NOTIFICATION TO AND

AUTHORIZATION BY THE EMERGENCY SERVICES COMMUNICATION CENTER (ESCC)

(692-2111).

2.4.1.5 The Government maintains a log of all fire suppression system and alarm system work being accomplished at the ESCC. The log shall be filled out, and shall include the date of work, the time in, time out, the name of the individual and company, a contact phone number, and the reason for visit.

All contractors working on these systems shall also notify the Contracting Officer or designee before and after performing work.

2.4.1.6 If a defect or malfunction is not corrected at the conclusion of system work, or if the condition requiring the system to be placed into the by-pass remains, the contractor shall notify the ESCC and government representatives before departing from the base.

2.5 FIRE PROTECTION, SUPPRESSION, AND MASS NOTIFICATION SYSTEM DESIGN

AND SUBMITTAL REQUIREMENTS

2.5.1 SCOPE: This requirement shall apply to all Installation projects that impact any part of the Installation fire detection, protection and/or mass notification systems, regardless of the size of the impact.

2.5.2 PROCEDURE:

2.5.2.1 All projects that are included in the scope listed in paragraph 2.5.1 shall have drawings, working plans, and calculations prepared and stamped/approved by a registered Fire Protection Engineer (FPE).

2.5.2.2 For “small projects” (defined as impacting 20 or less sprinklers) within a “light hazard” occupancy, project documents (drawings, working plans, and calculations) may be prepared and stamped/approved by either a registered FPE or a National Institute for Certification in Engineering Technologies (NICET) Level III technician.

2.5.2.3 For “small projects” (defined as impacting 20 or less sprinklers) within a “high hazard” occupancy, project documents (drawings, working plans, and calculations) may be prepared and stamped/approved by either a registered FPE or a NICET Level IV technician.

2.5.2.4 Contractor shall submit a 100% design submission certification letter, signed by the project FPE/NICET technician which states that the designs, plans, and specifications are in compliance with UFC 3-600-01. This letter will be submitted to the DLA FPE. All project

(REV 09/24/2014)

documents will be submitted to for review and approval. Approval from the DLA FPE and Installation Fire Chief is required prior to modification and/or installation of any fire protection system.

2.6 UNEXPECTED ASBESTOS ENCOUNTERED DURING PROJECT

ACCOMPLISHMENT:

2.6.1 Definition - Asbestos Compounds: Asbestos is any of a variety of hydrated silicate materials which separate in the form of fibers. Asbestos includes chrysotile, amosite, crocidolite, tremolite asbestos, anthophylite asbestos, actinolite asbestos, and any of these minerals that have been chemically treated and/or altered. Any asbestos in the environment is a serious health hazard and asbestos containing materials must be handled with extreme caution.

2.6.2 If any material that is to be removed, encapsulated, altered, repaired, renovated, or demolished, is suspected to contain asbestos, the Contractor shall avoid contact with the material, and immediately advise the Contracting Officer and the DSCC Installation Environmental, Safety & Occupational Health Office of the findings. Government will describe proper removal and control procedures which will be done in accordance with the regulations listed in item 2.6.3 below.

2.6.3 For all contracts involving asbestos removal the Contractor shall comply with the latest requirements of the following regulations and publications governing asbestos stripping, removal, encapsulation, decontamination and disposal:

2.6.3.1 U.S. Environmental Protection Agency (EPA) Regulations for Asbestos (Code of Federal Regulations Title 40, Part 61, Subpart M).

2.6.3.2 U.S. Department of Labor Occupational Safety and Health Administration (OSHA) Asbestos Regulations (Code of Federal Regulations Title 29, Part 1910, Section 1910.1001 and Part 1926, Section 1926.58).

2.6.3.3 U.S. Environmental Protection Agency Office of Pesticides and Toxic Substances Publication "Guidance for Controlling Asbestos-Containing Materials in Buildings" (EPA 560/5-85-024).

2.6.3.4 U.S. Department of Transportation (DOT) Hazardous Materials Regulations, Code of Federal Regulations Title 49.

2.6.3.5 Ohio Administrative Code 3701-34, Hazard Abatement Contractors, Specialists and Other Professionals.

2.6.4 Prior to asbestos removal, the Contractor shall provide to the Contracting Officer or designee and the DSCC Installation Environmental, Safety and Occupational Health Office a proposal of work, outlining the abatement strategy to be employed. Abatement will not begin until directed by the Contracting Officer through a formal modification, and the strategy has been approved by representatives of the DSCC Installation Environmental, Safety & Occupational Health Office. If required by the regulations listed in item 2.6.3, the Contractor shall provide copies of any applicable reports and/or notifications to the Contracting Officer or designee and DSCC Installation Environmental, Safety and Occupational Health Office. This includes sampling results and disposal manifests prior to disposal, and disposal manifests returned from the Treatment, Storage and Disposal Facility.

2.7 GENERATION OF HAZARDOUS WASTES DURING PROJECT ACCOMPLISHMENT:

2.7.1 For all contracts involving the generation of wastes, the Contractor shall determine if the wastes to be generated are hazardous wastes in accordance with the provisions of the Federal and State Hazardous Waste regulations. The Federal Regulations for the identification of hazardous wastes are contained in the code of Federal Regulations, Title 40, Part 261 (40 CFR 261).

2.7.2 If hazardous wastes are to be generated, the Contractor shall comply with the latest requirements of 40 CFR 260-265, and the corresponding state regulations, for the handling, storage, transport, and final disposal of such waste. NOTE: The Contracting Officer or designee and DSCC Installation Environmental, Safety and Occupational Health Office shall be notified if a regulated hazardous waste is generated. Copies of the sampling results, disposal manifest prior to disposal and disposal manifests returned from the Treatment, Storage and Disposal Facility shall be sent to the DSCC Installation Environmental, Safety and Occupational Health Office.

2.7.3 Fluorescent and high pressure sodium lamps are a universal waste and recycling is required.

Universal waste means any of the hazardous wastes that are managed under the universal waste requirements of 40 CFR, Part 273 and Ohio Administrative Code 3745-273. Lamp, also referred to “Universal Waste Lamp” is defined as the bulb or tube portion of an electric lighting device.

Examples of common universal waste electric lamps include, but are not limited to fluorescent, high intensity discharge, neon, mercury vapor, high pressure sodium and metal halide lamps.

Universal waste lamps shall be managed in a way that prevents releases of any universal waste or component of a universal waste to the environment. Lamps shall be contained in containers or packages adequate to prevent breakage, and compatible with the content of the lamps. Lamps shall be removed from the installation to a Destination facility. A destination facility means a facility that treats, disposes of, or recycles a particular category of Universal Waste. The contractor shall provide a “Certificate of Recycling” to the Contracting Officer or designee identifying all universal waste removed from the installation and received by an authorized facility that receives universal waste.

2.8 CONSTRUCTION, ALTERATION, AND/OR REPAIR OF LEAD AND CADMIUM

CONTAINING PAINT OR MATERIALS:

2.8.1 Definition - Lead Compounds: Lead means metallic lead, all inorganic lead compounds, and organic lead soaps. Cadmium compounds: Cadmium means metallic cadmium and cadmium compounds. Lead and cadmium are inhalation, ingestion, and eye/skin hazards. Cadmium is a carcinogen.

2.8.2 For all contracts involving construction, alteration, removal, and/or repair of lead/cadmium materials, the Contractor shall comply with the latest requirements of all local, state, and federal regulations governing lead and cadmium including but not limited to the following:

2.8.2.1 U. S. Department of Labor, Occupational Safety and Health Administration (OSHA) lead and cadmium regulations--Code of Federal Regulations Title 29, Part 1910, Subpart Z, Sections

1910.1025 and 1910.1027 and Part 1926, Subpart D, Sections 1926.62 and 1926.63.

2.8.2.2 U.S. Environmental Protection Agency (EPA) regulations for lead and cadmium--Code of Federal Regulations Title 40.

2.8.2.3 U.S. Department of Transportation (DOT) hazardous materials regulations--Code of Federal Regulations Title 49.

(REV 09/24/2014)

2.8.3 Prior to removal of lead/cadmium materials the Contractor shall provide the Contracting Officer or designee and the DSCC Installation Environmental, Safety and Occupational Health Office a proposal of work, outlining the abatement strategy to be employed. Abatement shall not begin until directed by the Contracting Officer through a formal modification, and the submitted strategy is approved by representatives of the DSCC Installation Environmental, Safety & Occupational Health Office. Copies of the sampling results, disposal manifest prior to disposal and disposal manifests returned from the Treatment, Storage and Disposal Facility upon receipt shall be sent to the DSCC Installation Environmental, Safety and Occupational Health Office.

2.9 NON-HAZARDOUS SOLID WASTE GENERATION REPORTING: Throughout the term of the contract, the contractor shall be responsible for reporting the quantity of wastes generated, in pounds, on a monthly basis, to the Contracting Officer or designee. The report shall consist of the following:

2.9.1 The amount (in pounds) of non-hazardous solid waste (including construction and demolition debris) that is composted, mulched, recycled, reused, donated, or otherwise diverted from a disposal facility.

2.9.2 The amount (in pounds) of non-hazardous solid waste (including construction and demolition debris) transferred to a disposal facility.

3.0 DAILY ACTIVITY REPORTS: Shall be submitted by the Contractor to the Contracting Officer or designee each day activity occurs at the job site. The daily report shall include the date, contract number and title, report number, contractors name, weather conditions, work location and description of activity, work performed, safety actions, work hours, personnel, equipment, subcontractors, deliveries, and other pertinent information. A sample Daily Activity Report form to be used by the contractor is provided at the end of this section.

3.1 GREEN PROCUREMENT: Contractors are responsible for maintaining compliance with DLA’s Green Procurement Plan. A copy of the plan is available upon request.

3.4 HAZARDOUS MATERIALS: In addition to FAR clause 23.1005 the weight or volume and location for all hazardous material brought within the Defense Supply Center Columbus fence line shall be reported to the COR.

3.5 REFRIGERANT EQUIPMENT AND AIR CONDITIONERS: In addition to FAR Clause 52.223-12, copies of handlers’ certification and the certificate of disposition (if applicable) shall be sent to the COR.

3.6 GENERATORS AND PROCESS EQUIPMENT:

3.6.1: All generators above 50 horse power must be permitted. Contractor will provide the following information: The manufacturer’s engine output rating in horsepower (HP) or Kilowatts, the company identification or name of unit, and type of fuel burned, indicate all that apply ( Natural gas, Propane/LPG, Gasoline, Distillate oil (less than 0.5% wt. sulfur) BEFORE the generator is installed.

All generators must be SPCC (Spill Prevention, Control and Countermeasure) compliant if the liquid fuel capacity is 55 gallons or greater.

3.6.3: Process equipment (e.g. transformers, hydraulic oil reservoirs, etc.) containing oil or hazardous substances greater than or equal to 55 gallons which is being installed on the installation requires

(REV 09/24/2014)

COR notification. Contractors shall inform the office of the quantity of the oil or hazardous substance and location of the equipment.

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