Attachment 001 PWS Elevator Service.pdf

United States Department of Agriculture Research, Education, and Economics

Agricultural Research Service

Location Support Staff

2150 Centre Ave, Bldg. D, Ste. 3225 • Fort Collins, CO 80526

Voice: (970) 492-7762 • Fax: (970) 492-7719 • E-mail: mike.bernal@usda.gov

An Equal Opportunity Employer

ATTACHMENT 001 PERFORMANCE WORK STATEMENT ELEVATOR SERVICE

1. BACKGROUND

The Agriculture Research Service (ARS) is the chief in-house agency of the United State Department of Agriculture

(USDA) located on Colorado State University (CSU) campus. The USDA ARS Facility department is responsible for providing an adequate and safe work environment supporting crops research and genetic resource preservation. This requirement is for Maintenance Service to Elevators located at National Laboratory for Genetic Resources Preservation

(NLGRP), 1111 South Mason Street, Fort Collins, Colorado, 80521-4500.

2. OBJECTIVE

The objective of this requirement is to properly maintain two elevators located at NLGRP within compliance of ASME

A17.1.

3. SCOPE

3.1 The contractor shall perform visits on a quarterly basis to examine, maintain, adjust, and lubricate the equipment covered as necessary to promote the proper operation of those Units and will repair or replace any covered components if the repair or replacement is necessitated by normal wear and tear.

3.2 Equipment requiring service:

3.2.1 Elevator #1 Main- Original manufacture: Dover: Controller Manufacturer: TK Elevator; Serial # FDM. System:

Hydraulic; Model #EP-95-25

3.2.2 Elevator #2 Vault- Original Manufacture: Dover; Controller Manufacturer: TK Elevator; Serial # EC5567;

System: Hydraulic; Model # EP09530.

3.3 The site location shall have a minimum of 4 Service Visits per year.

3.4 The vendor shall examine covered parts and components of the Unit(s) including:

• Control and landing positioning systems

• Signal fixtures

• Machines, Drives, Power units, pumps, valves, and above-ground jacks

• Car and hoist way door operating devices and door protection equipment

• Load weighers

• Safety mechanisms

• Lubricate covered parts and components for smooth and efficient performance

• Adjust covered parts and components to promote safe operation

3.5 The Contractor shall submit a written service report on safety conditions or safety concerns.

3.6 The Contractor shall perform annual and (5) year testing as required by law or code.

4. PERIOD OF PERFORMANCE

Base Performance period will be for a one-year base period, with up to four option periods, see clause at FAR 52.217-9.

5. RECOGNIZED HOLIDAYS

Holidays to be observed are as follows. When scheduled services fall on an observed federal holiday contractor shall perform services on next business day.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Federal holiday Christmas Day

Independence Day

6. HOURS OF OPERATION

6.1 The contractor is responsible for conducting business between the hours of 0730 to 1630 hours Monday through

Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Contractor will not be reimbursed when the government facility is closed for the above reasons.

6.2 The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

6.3 Campus closures. When an unforeseen closure occurs on a regularly scheduled day of work, the Government shall have the following options:

• Reschedule the work to be performed the following workday.

• Reschedule the work on any day mutually satisfactory to both the contractor and Contracting Officer or his designated representative.

7. SUPPLIES AND MATERIALS FURNISHED BY THE CONTRACTOR

The Contractor shall supply any additional PPE such as nitrite gloves, goggles, and face masks. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer

Representative (COR).

8. RESPONSIBILITIES OF KEY PERSONNEL:

8.1 Key Personnel. Contractor shall provide for supervision of employees. Prior to commencement of services under this contract, the Contractor shall furnish to the COR a list of employees who will work on-site performing the services, and the name of the individual who will be responsible for supervision of such employees and who will function as the

Project Manager.

8.2 The Project Manager shall:

• Have the prime contractor’s full authority to act on matters pertaining to the performance of services.

• Report damage to Government property, loss of keys or badges, personal injuries, and/or hazardous conditions to the COR within twelve work hours after occurrence.

9. PROPERTY

Except for reasonable wear and tear, the Contractor assumes full responsibility for and shall indemnify the Government for any and all loss or damage of whatsoever kind and nature to any and all Government property including any equipment, supplies, accessories, or parts furnished while in the Contractor’s custody and care for storage, repairs or services to be performed under the terms of this Contract, resulting in whole or in part from the negligent acts or omissions of Contractor, and subcontractor, or any employee, agent or representative of Contractor or subcontractor.

10. PERSONS

The Contractor will be responsible for any negligent or wrongful acts or omissions of the Contractor, his employees or agent’s incident to the performance of this contract. The Contractor will hold and save the Government harmless from all liability for any death or damage to all persons (other than the liability of the contract as provided under the Federal

Employees Compensation Act) or to real or personal property, which results from the operation of, or incident to, equipment furnished by the Contractor. The Contractor will not be responsible for any negligent or wrongful acts or omissions of the U.S. Department of Agriculture; its employees, the U.S. Department of Agriculture’s Cooperators, or their employees.

11. LOST AND FOUND PROPERTY

The Contractor shall ensure that all articles of possible personal or monetary value found by the Contractor’s employees on the premises of this installation are turned over to the COR. At the time of their discovery, such items shall be tagged to identify the location at which they were found.

12. SECURITY AND CONDUCT

12.1 Only authorized Agricultural Research Service, Agricultural Research Service employees, the Contractor and

Contractor’s employees shall be allowed in the building during performance of this contract.

12.2 All contractor personnel shall always be in the presence of NLGRP staff escort during service delivery.

12.3 The Contractor will close any open doors, turn off lights (except those left on for security) and lock designated interior and all exterior doors. The building is considered closed for business from 4:30pm to 7:30am daily, all weekend hours, and Federal Holidays.

12.4 The contractor will coordinate with the COR or designated personal assigned to get permission from the

Contracting Officer prior to any deviations in work schedule such as after hours, weekends and holidays in accordance with service proposal.

12.5 Contractor personnel shall not smoke or use vaporizing tobacco products in the building, as this is a non-smoking/non-vaporizing building.

12.6 Contractor personnel shall comply with the installation traffic laws and other regulations and instructions pertaining to conduct of persons on Government facilities.

12.7 Contractor personnel shall in no event, enter any area to which access is restricted, unless such area has been specifically identified as an area in which services are to be rendered.

12.8 Violation of security and conduct directives stated in this section may result in removal from federal property.

13. INSPECTIONS

13.1 Definition: “Services” includes services performed, workmanship and materials furnished or utilized in the performance of services.

13.2 The COR will make random inspections of parts of the building where services are to be performed. Inspections will not interfere with or delay the Contractor’s work.

14. DEFICIENCIES

14.1 Any deficiencies in performance found will be brought to the Contractor’s attention. If the deficiencies require urgent resolution, the contractor shall have 48 hours to correct the deficiency. If the deficiency is of non-urgent nature, the correction shall be completed by the end of the next service visit.

14.2 Any changes to scope of work shall be implemented by executed bi-lateral contract modification. In the event changes in scope are required please submit a proposal to the COR including a summary of the change and any proposed pricing changes.

15. ADMINSTRATIVE

15.1. Contractor Documentation and Pre-Coordination Meetings: The contractor will provide all documentation related to service of contract once a quarter.

15.2 All documentation and related to services will be turned over to the government. This may include warranties, drawings, and schematics, and as-builts and deficiencies identified during service of elevators.

15.3 Invoicing will be in arrears IAW the clause at FAR 52.212-4. Invoicing after completion of service visits is permitted.