Attachment 001 PWS and QASP Chiller Repair.pdf

Performance Work Statement and QASP

Project: CHILLER #8 MOTOR REPAIRS

USDA Ames IA

1. Background:

1.1. The National Centers for Animal Health (NCAH) campus is located at 1920 Dayton Ave.

Ames IA.

1.2. The USDA/NCAH campus is a premier facility dedicated to safeguarding animal health through advanced research, diagnostics, and disease control measures. Comprising of National

Animal Disease Center NADC), National Veterinary Services Laboratories (NVSL, and the

Center for Veterinary Biologics (CVB), the NCAH serves as a critical hub for addressing both endemic and foreign animal diseases. These facilities conduct vital work in biosafety levels(BSL) 2 and 3 laboratories, involving the study of zoonotic diseases, vaccine development, and diagnostic testing. Established to enhance the USDA’s capacity to support the livestock industry and protect public health, the NCAH is equipped with state-of-art laboratories and containment facilities. The center’s mission aligns with the USDA’s broader goals of ensuring a safe, abundant food supply, and improving animal health and welfare through scientific excellence and innovation. See Appendix A for Site Layout

1.3. The central utility plant provides chilled water throughout the facility for animal containment areas, offices, and laboratories. The chiller in question provides cooling for these areas.

2. Technical Information:

2.1. Motor data: YORK HP 1215, volts 4160, HZ 60, FLA 149, LRA 960, RPM 3600

YORK serial # W20000379-EK, York part # 024-35880-407, Frame 5810DY

ENCL LN-ODP, WT 6800 LBS. See Appendix B.

2.2 Chiller data: YORK EQUIPMENT DESCR: YKTGTBJ3-DDFS 1600 TON. See

Appendix C.

2.3 Details of failure: The motor shorted to ground and failed. No failure coding is available.

USDA did an initial check on motor and determined motor bearing replacement is required.

3. Scope of Work:

3.1. The contractor shall provide manufacturer qualified chiller motor repair from current inoperable state back to operational as specified in Section 4 including labor, equipment, transport, parts, and supplies.

3.2. Period of Performance: 30 days After Receipt of Order. 5 calendar days after award shall be allowed for specified submittal. Notice to Proceed will only be issued upon receipt and acceptance of submittal.

4. Contractor Requirements

4.1. Technical Requirements/Tasks

4.1.1. Complete submittal. If submittal is not completed Notice to Proceed will not be issued.

Submittal Contract Reference Delivery

Format

Due by

Proof of Insurance Clause at FAR 52.228-5, Insurance - Work on a

Government Installation and section entitled Insurance Under

Fixed-Price Contracts.

PDF to COR Within 5 calendar days of award.

4.1.2. Upon Notice to Proceed, schedule motor removal with the COR.

4.1.3. Uncouple motor from compressor, remove motor from chiller. A crane provided by the contractor will be required

4.1.4. Load and transport motor to repair facility. Transportation equipment and repair facility to be provided by the contractor.

4.1.5. At repair facility, clean and inspect motor.

4.1.6. Replace bearings.

4.1.7. Test motor to ensure functionality.

4.1.8. Schedule return motor service with the COR.

4.1.9. Transport motor to USDA facility.

4.1.10. Offload and install motor. A crane provided by the contractor will be required.

4.1.11. Couple motor to compressor and verify proper alignment.

4.1.12. Perform start-up on chiller and verify proper operation

4.2. Deliverables / Schedule:

Item

No.

Deliverable

Objective

Due

1 Submittal Complete Submittal Within 5 calendar days of award

2 Pick Up Service

Scheduling

Confirm location is prepared to receive service delivery

Prior to arrival on site

3 Pick Up Service Complete Pick-Up Day of Pick-Up

4 Repair Service Repair motor to operational condition

Within 10 calendar days of Pick Up

5 Return Scheduling Confirm location is prepared for motor return service

Prior to return

Service and

Operational Test

6 Return Service and

Operational Test

Return operational motor into service

Day of Return within 25 calendar days of Notice to

Proceed

5. Government Furnished: Access to the USDA facility at 1920 Dayton Ave, Ames, Iowa

50010 will be during normal business hours only, excluding nights, weekends, and government and other holidays.

6. Security Requirements: Vendor personnel shall be US Citizens (must have real ID). All contractors must check-in at the main gate each day to receive a contractor pass. All contractor personnel shall always be in the presence of a USDA escort while on location.

7. Performance Requirement Measures

7.1. The Government shall establish a Quality Assurance Surveillance Plan (QASP) as a means of evaluating whether the Contractor is meeting the performance standards/quality levels identified in the PWS to ensure that the government pays only for the level of services received.

7.2. See table:

Task Standard Acceptable Quality

Level (AQL)

Completion and return of all deliverables as described in

Section 4

Task completed within 30 days of order.

100%

8. Appendices:

Appendix A

Appendix B

Appendix C