Attachment 0008 - QASP for Med Cal NRE Base Task Order.pdf

QUALITY ASSURANCE

SURVEILLANCE PLAN

For

Medium Caliber (MC) Engineering, Manufacturing, Design and Testing Support

Reviewed By:

Lisa A. Hurd Business Management Specialist

PM-MAS

X Katherine N. Conklin Contracting Officer Signed by: CONKLIN.KATHERINE.N.1228861185

Contracting Officer

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing of Medium Caliber Ammunition (PdM-MC), an element of the Project Manager for Maneuver Ammunition Systems (PM Program Executive Office (PEO) Armaments & Ammunition, is in continuous production and development of munitions for medium caliber applications. PdM-MC manages engineering development, testing, evaluation, qualification and production of munitions systems.

This scope is for requirements related to the engineering, development, testing, evaluation, producibility assessment and manufacture of various munitions systems. The objectives are enhanced lethality and accuracy for legacy and future munitions systems, improved production and manufacturing capabilities, and better munitions life cycle management. (Note: This is a hazardous item contract.).

This scope is for requirements related to the engineering, development, testing, evaluation, producibility assessment and manufacture of various munitions systems with the Cannon Caliber Family within the purview of PM MAS within JPEO A&A.

Quality Processes/Quality Assurance: Quality assurance activities will focus on the processes being used to manage and deliver the solution to evaluate overall project performance.

Quality Assurance Procedures Review and analysis of data.

Documentation of analysis.

4.3. Monitoring Processes: Continuous evaluation of the contractor’s performance with respect to the effective and efficient delivery of contract deliverables. Collection of data for evaluation will include those items found in the Performance Requirements Summary (PRS).

4.4. In-Process Quality Monitoring: The Contracting Officer Representative (COR) will use the quality tools identified in QASP/PRS to evaluate the contractor. This will include, but are not limited to, the following:

Invoices are accurate and submitted within a timely manner.

Review of deliverables.

Periodic monitoring.

Surveillance Recurring communication (virtually or in person)

4.5. Quality Tools: The Contracting Officer Representative (COR) and ACC-NJ will use the following management tools to monitor the contractor’s effort:

Deliverables as stated in PWS/SOW

Quality will be measured in accordance with meeting the objectives stated in the Performance Work Statement. Therefore, acceptance of deliverables and satisfactory work performance shall be based on the objectives.

4.6. Deliverables Acceptance Process

4.6.1. Only the Contracting Officer Representative, his/her designated alternate, or the ACC-NJ Procuring Contracting Officer (PCO) has the authority to inspect, accept, or reject all deliverables. Final acceptance of all deliverables will be provided in writing, or in electronic format, to the ACC-NJ PCO within 30 days from the end of the contract.

4.6.2. In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected and accepted/rejected, and if required reworked to correct defects IAW all specifications stated in the PWS/SOW, and Quality Assurance Surveillance Plan.

4.6.3. The contractor shall be notified of findings within 7 work days. If the deliverables are not acceptable, the Contracting Officer Representative

(COR) will notify the PCO immediately.

4.7. Contractor performance: Evaluations will be considered when future contract selections are made. Incentives shall be based on exceeding, meeting, or not meeting performance standards.

4.8. Roles and Responsibilities: The ACC-NJ PCO and the Contracting Officer Representative (COR) will perform Quality Assurance

Surveillance duties such as monitoring funds and status reports, completing contract modifications as needed, and working with the contractor to resolve any outstanding issues.

4.9. ACC-NJ Procuring Contracting Officer (PCO)

4.9.1. The PCO is the only individual authorized to enter into, administer, and/or terminate contracts and make related determination and findings.

4.9.2. The PCO is the only individual that is authorized to delegate (delegation must be in writing) specific contract administration duties to other individuals.

4.9.3. The PCO ensures oversight and control of contracting actions. The PCO may call upon the expertise of other Government individuals as required. The PCO’s procurement authorities include the following:

FINAL authority for any decisions which produces an increase or decrease in the scope of the contract, FINAL authority for any actions subject to the “Changes” clause, FINAL authority for any decision to be rendered under the “Disputes” clause, FINAL authority to approve the contractor’s invoices for payment, subject to the Limitation of Costs clause and the Limitation of Funds clause, Signatory authority for the issuance of all modifications to the contract.

4.10. Performance Requirements Summary (PRS): The chart below establishes the PRS. The PRS identifies the mission essential performance metrics required for the effort, schedule requirements, performance indicators, performance standards, thresholds and objectives, method of surveillances, and corrective actions for each Task-Order. A task order specific PRS will be included in each individual Task Order PWS.

Performance Requirements Summary Quality Assurance Surveillance Plan

SOW Reference Paragraph

Performance Indicator

Performance Standard

Performance Threshold

Method of Surveillance Corrective Action

3.1 General

Requirements

Timeliness

All schedule requirements will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance No Deviations

COR Review

Engineer Review

Contractor will immediately correct or establish an acceptable remedy within five (5) working days.

Quality All performance and quality requirements will be delivered IAW the PWS requirements

100% Compliance No Deviations

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance No Deviations

3.2 Engineering Design

Timeliness

All schedule requirements will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance

Contractor will immediately correct or establish an acceptable remedy within five (5) working days.

Quality Final reports shall contain no errors or omissions unless marked draft.

Final reports shall contain no errors or omissions unless marked draft.

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance No Deviations

3.3 Manufacturing/

Technology

Timeliness

All performance objectives will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance

Contractor will immediately correct or establish an acceptable

Final reports shall contain no errors or omissions unless marked draft.

Final reports shall contain no errors or omissions unless marked draft.

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance No Deviations

3.4 Quality &

Inspection

Requirements

Timeliness

All schedule requirements will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance

Contractor will immediately correct or establish an acceptable remedy within five (5) working days.

Quality Final reports shall contain no errors or omissions unless marked draft.

Final reports shall contain no errors or omissions unless marked draft.

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance No Deviations

3.5 Safety

Requirements

Timeliness

All performance objectives will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance

Contractor will immediately correct or establish an acceptable or omissions unless marked draft.

Final reports shall contain no errors or omissions unless marked draft.

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance No Deviations

3.6 Environmental

Requirements

Timeliness

All schedule requirements will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance

Contractor will immediately correct or establish an acceptable remedy within five (5) working days.

Quality Final reports shall contain no errors or omissions unless marked draft.

Final reports shall contain no errors or omissions unless marked draft.

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance No Deviations

3.7 Explosive

Ordnance Disposal

(EOD)

Timeliness

All schedule requirements will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance

Contractor will immediately correct or establish an acceptable or omissions unless marked draft.

Final reports shall contain no errors or omissions unless marked draft.

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance No Deviations

3.8 Security

Requirements

Timeliness

All performance objectives will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance

Contractor will immediately correct or establish an acceptable remedy within five (5) working days.

Quality Final reports shall contain no errors or omissions unless marked draft.

Final reports shall contain no errors or omissions unless marked draft.

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance No Deviations

3.9 Packaging

Requirements

Timeliness

All performance objectives will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance

Contractor will immediately correct or establish an acceptable or omissions unless marked draft.

Final reports shall contain no errors or omissions unless marked draft.

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance No Deviations

3.10 Transportation

Requirements

Timeliness

All schedule requirements will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance

Contractor will immediately correct or establish an acceptable remedy within five (5) working days.

Quality Final reports shall contain no errors or omissions unless marked draft.

Final reports shall contain no errors or omissions unless marked draft.

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance No Deviations

3.11 Contractor

Manpower Reporting

Timeliness

All schedule requirements will be delivered IAW the PWS requirements, and Government approved contractor generated schedules of awarded task orders.

100% Compliance

Contractor will immediately correct or establish an acceptable or omissions unless marked draft.

Final reports shall contain no errors or omissions unless marked draft.

Reports Final reports shall contain no errors or omissions unless marked draft.

100% Compliance

4.11. Non-Compliant Performance. If the contractor’s performance does not meet contract requirements, the COR will document the discrepancy as a non-conformance, and inform the PCO. Performance deficiencies or non-conformances must be submitted to the PCO using a Contractor Discrepancy Report approved by the COR. It must include supporting documentation and its validity must be approved by the PCO.

4.11.1. Revising and resubmitting any deliverable that does not meet contract requirements shall be at no cost to the Government. In this event, the contractor shall provide the Government a written response as to why the performance threshold was not met (cause), how performance will be returned to meet contract requirements, and how recurrence of the cause will be prevented in the future.

4.11.2. The COR may require the contractor’s Program Manager, or a designated alternate, to meet with the Government representative as deemed necessary to discuss performance evaluation. The COR will define the frequency of in-depth reviews with the contractor, including appropriate self-assessments by the contractor; however, if the need arises, the contractor will meet with the Government representative in coordination with the COR as often as required or per the contractor’s request. The agenda of the reviews may include:

a) Monthly performance assessment data and trend analysis

b) Issues and concerns of both parties

c) Projected outlook for upcoming months and progress against expected trends, including a corrective action plan analysis

d) Recommendations for improved efficiency and/or effectiveness

e) Technical Interchange Meetings including but not limited to: Preliminary Design Reviews, Critical Design Reviews, and

Test Readiness Reviews

4.11.3. The COR and PCO must coordinate and communicate with the contractor to resolve issues and concerns regarding non-compliant contract performance.