Attachment 0007 - Additional Solicitation and Contract Requirements.docx

ADDITIONAL SOLICITATION AND CONTRACT REQUIREMENTS

Contracting Officers shall review the prescriptions provided in the text boxes below to determine which text should be incorporated into their individual solicitations/contracts. Any text that will be incorporated shall be included in this Word document attachment which should be identified as “Additional Solicitation/Contract Requirements” in the listing of attachments in Section J. In addition to deleting the text that will not be included in the solicitation/contract, please also remember to delete the prescription boxes.

Incorporate this text in the Section J attachment of any solicitation and contract:

a. When contractual work is performed at Army-owned facilities involving explosives, propellants or pyrotechnics.

b. When there are contractor operations on Government property involving explosives, propellants or pyrotechnics.

c. When the contractor uses government supplied explosives, propellants or pyrotechnics on the contractor's facility.

d. When government supplied explosives, propellants or pyrotechnics are stored on a contractor's facility.

NOTE: This text shall be incorporated in addition to, not in lieu of, DFARS text 252.223-7002, Safety Precautions for Ammunition and Explosives. Contracting Officers SHALL NOT use this text unless one of the criteria in the prescription above applies.

EXPLOSIVE MATERIAL HANDLING

The Contractor shall comply with the requirements of the Department of the Army Pamphlet 385-64, Safety, Ammunition and Explosives Safety Program, in effect on the date of the solicitation for this contract.

Incorporate this text in the Section J attachment of Solicitations and Contracts when purchasing any small arms/light weapon that requires tracking and controlling by serial number under the Small Arms/Light Weapons Serialization Program, and reporting in accordance with AR 710-3 (Inventory Management Asset and Transaction Reporting System) and DoD 4000.25-2-M (Military Standard Transaction Reporting and Accountability Procedures (MILSTRAP)).

SMALL ARMS/LIGHT WEAPONS SERIALIZATION PROGRAM (SA/LWSP)

(a) Definitions. This paragraph defines specific terms utilized throughout the rest of the text and in the accompanying Contract Data Requirements List (CDRL). The Data Item Description (DID) (DI-MISC-80914B) can be found at the following website: http://quicksearch.dla.mil/. These documents aid in clarifying the SA/LWSP requirements to Government and contractor personnel.

(1) Department of Defense (DoD) SA/LW Registry. DoD central repository for small arms and light weapons (SA/LW) serial numbers. The registry serves as the single point of access for inquires relating to the last known record of SA/LW serial numbers. Serial numbers are provided by the component registries on a scheduled and as required basis.

(2) Small Arms and Light Weapons. For the purpose of small arms and light weapons reporting, small arms and light weapons are defined as man-portable weapons made or modified to military specifications for use as lethal instruments of war that expel a shot, bullet or projectile by action of an explosive. Small arms are broadly categorized as those weapons intended for use by individual members of armed or security forces. They include handguns, rifles and carbines, sub-machine guns, and light machine guns. Light weapons are broadly categorized as those weapons designed for use by two or three members of armed or security forces serving as a crew, although some may be used by a single person. They include heavy machine guns, hand-held under-barrel and mounted grenade launchers, portable anti- aircraft guns, portable anti-tank guns, recoilless rifles, man-portable launchers of missile and rocket systems, and mortars.

(3) Small Arms/Light Weapons Serial Number. The total series of characters appearing on the firing component part of a small arm or light weapons.

(4) Small Arms/Light Weapons Transaction Reporting. Reporting of individual transactions affecting the small arms or light weapons serial numbers' status within any component registry and the DoD Small Arms/Light Weapons Registry (also known as the DoD Registry).

(b) Scope. This text establishes requirements for the adherence to the Small Arms/Light Weapons Serialization Program (SA/LWSP) reporting requirements in accordance with AR 710-3 and DoD 4000.25-2-M. This text also provides basic information and instruction to the contractor on the requirements of the Small Arms/Light Weapon Serialization Program (SA/LWSP).

1. Any Small Arms weapon manufactured under contract for the US Government is considered a sensitive item and requires tracking and controlling by serial number under the Small Arms/Light Weapons Serialization Program, to include reporting in accordance with DoD 4000.25-2-M (Military Standard Transaction Reporting and Accounting Procedures). The contractor is required to submit all Small Arms/Light Weapons Serialization Program (SA/LWSP) control transactions to the DOD Central Registry for recording as part of the mandatory requirements of this contract. This reporting shall be accomplished through the use of an 80 column Weapon Serial Number (WSN) transaction on the mandatory LOGSA spreadsheet in accordance with (DID) DI-MISC-80914B, as attached in section “J” of this solicitation and/or contract.

2. In addition, on the LOGSA spreadsheet, if a contractor receives GFP, then they will fill out the Reporting DoDAAC field with a DoDAAC assigned to them from the UIT registry. If a contractor does not have GFP, then they will fill out the Reporting DoDAAC field with a "0" plus their cage code. This spreadsheet must be filled out correctly or it will be rejected from LOGSA.

3. Transactions can be submitted either by e-mail with attached flat text file to the Logistics Support Activity (LOGSA) or by direct upload into WEB UIT. NOTE: The preferred method of submission is via email to LOGSA’s mailbox.

PREFERRED METHOD OF TRANSMISSION

a. Contractors may submit an electronic copy in flat text file (.txt) format as an attachment via email to LOGSA’s mailbox: usarmy.redstone.logsa.mbx.uit@mail.mil. LOGSA will send a verification e-mail for successful uploads. Additionally, a copy of the text file will be forwarded via email to the contract specialist identified in the Issued By block on page one of the contract. Do not include any spaces in the file name or the file will be rejected.

ALTERNATIVE METHOD OF TRANSMISSION

b. Direct upload into WEB UIT: Transactions shall be submitted via the internet using Web UIT at the following website: https://weblog.logsa.army.mil/uit/

If contractor uploads the file directly in UIT, it is critical they ensure there are no rejects. The rejects will appear at the LOG IN page and correction procedures will be displayed. Contractors can verify a successful upload by querying by document number.

*For access to WEB UIT, the contractor must submit a System Access Request (SAR), available at the WEB UIT main page. Justification comments should include the following: Serialization officer responsible for the WSN transactions into WEB UIT.

c. Transactions must be submitted as each lot is accepted by DCMA and shipped.

d. A CD containing all serial numbers shall be submitted to the contract specialist of record at the completion of this contract.

e. The contractor can contact LOGSA for any assistance required (usarmy.redstone.logsa.mbx.uit@mail.mil).

4. Weapon Serial Number (WSN) transaction types for new production weapons. Refer to (DID) DI-MISC-80914B for additional details.

a. One (SA/LWSP) “P” transaction (80 record position) shall be furnished for each item shipped as new production to any DoD activity. The contractor is required to prepare three WSN control “P” transactions. One copy will provided to the UIT Central Registry (as indicated in para 2 above) and two additional copies will accompany the shipment documentation.

b. One (SA/LWSP) “F” transaction shall be furnished for each item shipped as new production for Foreign Military Sales (FMS) contracts and will be provided to the UIT Central Registry. Additional copies to accompany the shipment are not required.

c. One (SA/LWSP) “N” shall be furnished for each item shipped as new production for other government agencies or activities (non-DOD activities). This includes shipments to civilian activities and contractors. Transaction copies are not required to accompany weapon shipment.

(c) Acceptance. Contractors shall adhere to the SA/LWSP reporting requirement as a condition of Acceptance as defined in the Statement of Work or in the Inspection/Acceptance section of the contract.

PCOs shall incorporate this text in the Section J attachment when the requisitioner advises, via AMSTA-AR Form 375, PR Supplementary Information Checklist or other means, that required materials of the contract include known or suspect carcinogens.

DISCLOSURE OF CARCINOGENIC SUBSTANCES

1. The following are the only known or suspect carcinogens involved in this procurement:

a. Known Carcinogens: [ ]

b. Suspect Carcinogens: [ ]

2. If the Contractor has knowledge of or concerns about any other substance required to perform this contract, he shall contact the Contracting Officer.

3. The Contracting Officer, upon request, shall provide information available on the substance.

4. The Contractor agrees to take the necessary precautions to avoid effects of known, unknown, or suspect carcinogens.

IF APPLICABLE, INCLUDE IN THE SECTION J ATTACHMENT OF ALL SOLICITATIONS AND CONTRACTS INCLUDING PURCHASE ORDERS AND TASK ORDERS UNDER EXISTING CONTRACTS.

Insert the PCO's name, office symbol and email prior to solicitation issuance. Text items 1 through 5 are provided by the Contractor via a CDRL.

ADMINISTRATIVE SPACE OCCUPIED BY CONTRACTORS AT PICATINNY ARSENAL

In the event that the Contractor, in performing the requirements in the Statement of Work (SOW) under this contract, will occupy Government owned administrative space on the U.S. Army installation, Picatinny Arsenal, NJ, the Contractor shall provide the following information:

(1) Name of Contractor

(2) Contract number (including the task order number if applicable);

(3) Start date and end date of contract

(4) Name(s) of Contractor personnel occupying administrative space at Picatinny

(5) Building number being occupied

(6) Square footage required

(7) Current use of square footage

(8) Unit Identification Code (UIC) for the contracted employees

The information shall be reported within ten (10) days of award and shall be provided in accordance with the SOW and associated Contract Requirements Data List (CDRL) (DD 1423) and submitted to the following:

Garrison Space Manager:

Army Stationing Identification Program (ASIP) Manager:

Procuring Contracting Officer (PCO): Contracting Officer’s Representative (COR):

{PCO to insert the name, office symbol and email for the above at time of award.}

Incorporate the following text in the Section J attachment of any solicitation or contract using Hazardous Component Safety Data Sheets (HCSDS). The HCSDS shall be included as an attachment to the solicitation/contract.

Note: This text refers to DI-SAFT-81563. Make sure to include it on the DD Form 1423.

SAFETY REQUIREMENTS FOR HAZARDOUS ITEMS

a. The contractor shall use the safety data provided in the Hazardous Component Safety Data Sheets (HCSDS) to insure the safe handling of the energetic material. The HCSDS are in Section J of the contract.

b. The contractor shall comply with Paragraph F, Chapter 1 of DOD 4146.26M, DOD Contractor's Safety Manual for Ammunition and Explosives. This requires the contractor to submit all site and construction plans through the local Defense Contract Management District Safety Office to the Contracting Officer for approval. The contractor must also submit changes for approval. Contractors will assure that their subcontractors follow the same procedures.

c. Whenever the contractor uses a government facility, he shall comply with the local safety requirements of that facility.

d. The contractor must obtain written approval from the Contracting Officer before the award of a subcontract involving explosives, propellants or pyrotechnic materials. When the contractor requests the Contracting Officer's approval, the Contracting Officer will arrange a Defense Logistics Agency preaward safety survey for each subcontractor.

e. The contractor is responsible for decontaminating all facilities/equipment at the end of the contract unless the contractor intends to continue using the facilities/equipment for similar purposes. Any associated costs must be included as part of the contractor’s proposal. The contractor must provide the Contracting Officer with a certification that all contaminated facilities/equipment have been decontaminated.

f. The contractor is responsible for properly disposing of hazardous materials during this contract. If disposal is done on the subcontractor's site, the contractor must note this in his site plan per paragraph b, above. The Contracting Officer must approve a subcontractor prior to him performing disposal per paragraph d, above.

g. The contractor will provide reports of accidents/incidents as required by Data Item DI-SAFT-81563. The government reserves the right to investigate any accident/incident under Chapter 2, Paragraphs F and G of DOD 4145.26M, DOD Contractor's Safety Manual for Ammunition and Explosives.

Incorporate the following in the Section J attachment of solicitations, both classified and unclassified (AFARS 5124.203(a)).

RELEASE OF INFORMATION RESEARCH AND DEVELOPMENT

1. Classified Contracts - The DOD Security Agreement (DD Form 441) and DOD Contract Security Classification Specification (DD Form

254) apply.

2. Unclassified Contracts-Restricted Release - Obtain the Contracting Officer's approval before releasing information received during this contract or generated from this contract, except if a college, university or laboratory receives the award and conducts the research on campus.

3. Unclassified Contracts-Unrestricted Release - You may release information received during the contract or developed from the contract without Contracting Officer's approval if:

a. you are a college, university/laboratory; and

b. you conduct the research on campus.

But, obtain approval before releasing the information if there is a high likelihood of revealing abilities of military systems or information concerning manufacturing technologies unique and critical to defense.

NOTE: Section J provides instructions for clearing technical material for release to the public and a sample clearance form (INME-PIC-IM Form 3002).

Incorporate the following text in the Section J attachment of solicitations and contracts when FAR 52.223-3 is included in Section I. (NOTE: This text does not apply to acquisitions where Hazardous Component Data Statements apply.)

MATERIAL SAFETY DATA SHEETS (MSDS)

1. The contractor shall send the Material Safety Data Sheets (MSDS) prior to award to the Contracting Officer and a copy with the first delivery of supplies to Commander, U.S. Army ARDEC, ATTN: Safety Division, IMPI-SO, Bldg. 351 S., Picatinny Arsenal, NJ 07806-5000, required by FAR 52.223-3, Hazardous Material Identification and Material Safety Data.

2. Deliveries of any hazardous chemicals/materials will not be accepted when:

a. The applicable MSDS is not delivered with the first delivery of the supplies; and/or

b. The container label on the supplies is inadequate, unreadable, missing, or does not agree with the accompanying MSDS.

The PCO shall incorporate the following in the Section J attachment when MIL-F-13926, MIL-W-13855, or MIL-W-63150 applies, and the requisitioner has indicated such on AMSTA-AR Form 375, Procurement Request (PR) Supplementary Information Checklist.

ORDER OF PRECEDENCE – SPECIFICATIONS

The following order of precedence shall apply in the event of an inconsistency within the specifications:

(a) Technical Data Package List (TDPL) cited in Section C.

(b) Tests required by drawings and/or Detail Item Specification (see NOTE).

(c) Drawings.

(d) Detail specification (including gage designs for item(s) being procured).

(e) Detail specification for material or operations.

(f) General specification for class of items.

(g) General specification for class of materials.

NOTE: Compliance with tests (proving ground ballistics, performance and shop) required by the specifications and drawing are mandatory. The Contractor will not assume nor does the Government guarantee that all possible combinations permitted by the tolerance limits of the specifications and drawings, will consistently satisfy the test requirements, therefore, the manufacturer is obligated to choose those combinations of tolerances and fits within the limits of the specifications and drawings, that best suit his process needs and still satisfy the testing requirements.