Attach 1 SOW Portable Truck Scales.pdf

STATEMENT OF WORK (SOW)

FOR

DEFENSE LOGISTICS AGENCY (DLA)

DISPOSITION SERVICES (DS)

CONTINENTAL UNITED STATES (CONUS)

PORTABLE TRUCK SCALE PURCHASE

TABLE OF CONTENTS

1. INTRODUCTION

2. CLIN 0001 – PORTABLE TRUCK SCALE

3. MANUALS

4. EQUIPMENT DELIVERY AND WARRANTY

5. DESTINATIONS AND POINT(S) OF CONTACT

6. SPILL RESPONSIBILITY

7. INVOICING INFORMATION

STATEMENT OF WORK (SOW)

1. INTRODUCTION:

a. The primary mission of the Defense Logistics Agency (DLA), Installation Management is to directly provide services for Disposition Services (DS). DLA Disposition Services (DLA DS) function is to dispose of Department of Defense (DoD) excess and surplus personal property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. DLA DS and Installation Management are headquartered in Battle Creek, Michigan, with a variety of field sites worldwide. The purpose of this contract is to acquire new industrial equipment, Portable Truck Scales, at DLA DS Sites in the Continental United States (CONUS).

b. This procurement service is funded through DLA Installation Management (DODAAC

SC4400). DLA Installation Management’s Point of Contact (POC) will certify the invoice submitted through the Wide Area Workflow (WAWF) system; the on-site POC will verify the order is properly received and installed In Accordance With (IAW) specifications.

c. This is a Firm-Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) contract, upon receipt of a Task Order (TO), the Contractor has 30 business days to deliver the Portable Scales to the locations identified. The contract period of performance starts from the “award/effective date” as reflected in block three (3) of the SF1449. The Contracting Officer (KO) may extend the delivery period for extenuating circumstances.

Ten (10) business days prior to the end of the period of performance, a written request for extension must be received from the Contractor detailing the circumstances that delayed delivery. Such written notifications will include the subject TO number, reason(s) for the delay with supporting substantiated actionable documentation, as applicable, and the estimated date and time for completed performance.

d. The contract consists of a period of performance of one (1) 12-month base period and two (2) 12-month options and shall not exceed three (3) years or 150% of the maximum estimated value of the entire contract.

e. The contract minimum shall be $1,000 for the base period. There is no contract minimum for any option period if included in the contract.

f. New Equipment ONLY; no remanufactured or “gray market” items.

g. The Portable Truck Scales will have a DoD Item Unique Identification (IUID) in compliance with DFARS 252.211-7003 (252.211-7003 Item Unique Identification and Valuation. | Acquisition.GOV).

h. Any reference to Contractor throughout this SOW refers to the Contractor or Subcontractor should one be utilized. The Contractor is solely responsible for all associated work to be completed IAW the SOW.

2. CLIN 0001 – PORTABLE TRUCK SCALE:

When CLIN 0001 is ordered, the Contractor shall manufacture or purchase, and deliver one

(1) Portable Truck Scale with the following salient characteristics:

1) Suitable for outdoor use

2) Freight packaging shall protect components when stored outside up to 2 years at a minimum

3) Accuracy to Plus or Minus 1% of applied weight

4) System (indicator and axle scale) shall be NTEP certified to Class IV Max 1200 divisions and Indicator to Class III showing both indicator and scale as tested and approved as a system

5) Deck sections will allow split weighing of axle groups at an approved capacity of 60,000 pounds (LBS.) per 50-pound (LBS.) division

6) Height of each deck shall not exceed 3.6 inches

7) Width no less than 32 inches

8) Deck shall be of lightweight material of non-skid traction texture

9) Ramps shall be affixed to each end of each deck, shall be easily detachable, and be no more than 18” inches in length

10) Scale shall withstand up to a 50% overload with no change in calibration and

100% overload with no damage

11) Each platform/axle scale shall use four (4) - solid-state fully electronic shear beam

Type load cells

12) NTEP certified to 5,000 divisions by National Institute of Standards and

Technologies

13) Load cells shall be hermetically sealed and commercially available

14) Load cells of each platform/axle scale shall be summed to provide one output signal and shall be digital

15) Two 15 ft. digital interface cables shall connect the platforms/axle scales

16) One 50 ft. digital interface cables shall connect the platforms/decks to the

CPU/indicator

17) Digital Input CPU-Shall communicate with the decks and serve as a means of displaying, printing, and/or saving weighing records

18) CPU/indicator shall communicate with the deck scales via a digital cabled or wireless signal

19) Indicator is to be interchangeable with any scale or system of the same make and model without requiring calibration

20) CPU/indicator functions should include on/off, zero, clear, axle accumulation, screen adjust, back light, low battery indicator, reset, and time and date

21) CPU/indicator shall be capable of saving records and provide RS232 and USB outputs for interface to computer or a remote display, and download saved records to a USB flash drive of the systems’ cables or indicators to be connected to the scale without having to perform calibration

3. MANUALS:

a. The Contractor shall provide one digital and two hard copy Operators Manual Guide, and

Maintenance and Service Manual for each Portable Truck Scale delivered.

4. EQUIPMENT DELIVERY AND WARRANTY:

a. For the Contractor to successfully handoff the Portable Truck Scale and receive payment from the United States Government (USG), they shall:

1) Be present for delivery (if required)

2) Unload the piece of equipment (if required)

3) Conduct an inspection with USG personnel to verify that all items are present, and that the equipment contains the minimum listed salient characteristics

b. The Contractor shall complete and sign the provided DD250, Material Inspection and Receiving Report, with USG personnel and attach the completed form in WAWF prior to acceptance for payment. A picture of the data plate with serial number shall be attached to the invoice prior to USG acceptance.

c. The Portable Truck Scale shall come with the manufacturer’s standard equipment warranty. The warranty date shall begin upon acceptance of the Portable Truck Scales by the USG personnel.

d. Shipping costs of any components/ parts under warranty that need to be returned to the contractor will be done at contractor’s expense.

e. The delivered Portable Truck Scale must be set-up and operational within ten (10) days after delivery. The Contractor shall provide at least 14 calendar days advance notice to the site POC before rendering services at the site.

f. The delivery to be performed under this contract will be performed during normal USG working days, Monday through Friday. The Contractor shall not schedule delivery on a regular federal holiday (see below), designated by Presidential proclamation, or DLA DS closure, rescheduling shall be at the discretion of the POC.

g. The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

5. DESTINATIONS AND POINT(S) OF CONTACT:

a. The Contractor shall notify Bryar Courneya, and Adam English at least 14-business days prior to delivery of the Portable Truck Scale to its destination to ensure the site is prepared to accept the Portable Truck Scale. The Contractor shall use Bryar.Courneya@dla.mil, Adam.English@dla.mil, and dladsopsmhe@dla.mil as the official communication link for all delivery functions.

b. The Contractor shall verify the destination, POC and projected CLIN Schedule

Attachment. Prior to final delivery, the Contractor shall verify the shipping address and set up pre-installation meeting date, time, and location with the Site Manager. All destinations are subject to change and will be provided on the associated TO.

c. The destinations associated with this SOW are located within Continental United States (CONUS). Contractors shall price items on the price schedule to include any packing / shipping charges to any DLA Disposition Services site in the CONUS. For reference DLA Disposition Services CONUS sites are available at http://www.dla.mil/DispositionServices/Contact/FindLocation.aspx. All costs associated with the purchase and delivery of all CLINs shall be included in the overall price quoted for each CLIN.”

d. The Destination address, local POC and contact information will be provided with each

TO.

6. SPILL RESPONSIBILITY:

The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occurs because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the POC and KO immediately upon discovery. A written follow-up report shall be submitted to the POC and KO not later than twenty-four hours after the initial telephonic report.

mailto:Bryar.Courneya@dla.mil mailto:Adam.English@dla.mil mailto:dladsopsmhe@dla.mil http://www.dla.mil/DispositionServices/Contact/FindLocation.aspx

The written report shall be in narrative form, and as a minimum shall include the following:

1) Description of item spilled (including identity, quantity)

2) Whether amount spilled is EPA or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved

3) Containment procedures initiated

4) Summary of any communications Contractor has with press or USG officials other than the KO

5) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue

6) Description of item spilled (including identity, quantity)

7. INVOICING INFORMATION:

The Contractor shall invoice through the DOD WAWF system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.

1. INTRODUCTION: