Att._1-Exh._B,_Budget_Detail_and_Payment_Provisions.doc

BU 7760 EVENT ID 0000031656

Attachment 1-Exhibit B

ATTACHMENT 1-EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. INVOICING AND PAYMENT

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor in accordance with the rates specified in Attachment 2, Cost Worksheet.

B. Software and subscription services may be paid upon receipt of an undisputed invoice. All other invoices shall be submitted in arrears of the service performed. Invoices must be submitted with the Contractor’s letterhead information exactly matching the Contractor name on the STD 213 or Purchase Order and be signed by an authorized representative.

C. Invoices will include:

1) Contract Number

2) Date of Invoice

3) Date of Service

4) Location of Service

5) Description of Service(s), applicable rate(s) and total dollar amount

6) Work authorization, if applicable

7) Contractor’s California Certified Small Business Certification Reference Number or Disabled Veteran Business Enterprise Reference Number, if applicable

8) Contact phone number for billing questions

The DGS Supplier Payment Page includes detailed information on how to submit invoices to DGS and how to check the status of payments:

https://www.dgs.ca.gov/OFS/Services/Page-Content/Office-of-Fiscal-Services-Services-List-Folder/DGS-Supplier-Payment There are 3 options for submitting invoices to DGS as follows:

Through the Invoice Payment Portal (this is the preferred method of delivery) https://dgs.service-now.com/dgs_ssp By Mail

Department of General Services Office of Fiscal Services 707 3rd Street, MS 413 West Sacramento, CA 95605

By Email

For the appropriate email address, please visit the DGS Supplier Payment page above and select “How to Submit Invoices to DGS”

D. Should an invoice be disputed, Contractor will correct any/all disputed items on the invoice and resubmit the invoice as indicated above. Failure to provide and resubmit corrected invoice will result in a delay of payment. Under no circumstances will a credit memo be accepted in lieu of a corrected invoice.

2. BUDGET CONTINGENCY CLAUSE

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an Agreement Amendment to the Contractor to reflect the reduced amount.

C. This contract is subject to any additional restrictions, limitations or conditions enacted by the Legislature that may affect the provisions, terms or funding of this contract in any manner.

3. PROMPT PAYMENT CLAUSE

A. Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with section 927.

4. CONTRACTOR OVERPAYMENTS

A. If the State determines that an overpayment has been made to the Contractor, the State will seek recovery immediately upon discovery of the overpayment by: (a) calling the Contractor’s accounting office to request a refund of the overpayment amount, or (b) offsetting subsequent Contractor payments by the amount of the overpayment if Contractor repayment or credit is not received within thirty (30) days from the date of notice.

B. If Contractor discovers it has received an overpayment, Contractor must notify the State and refund the overpayment immediately.