Att D - Cost Proposal.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- Hearing Aid Assistance ProgramBid Documents State and local contract opportunity
- Solicitation number
- 400-26-84342
- Issued by
- Indiana
About this file
This document is a Cost Proposal template for the Hearing Aid Assistance Fund of Indiana (HAAPI) program, issued under RFP 400-26-84342. The document provides detailed instructions for potential contractors to submit a cost proposal for administering the HAAPI program over a four-year contract period. The estimated annual budget is $375,000 per year, with contractors required to propose administrative costs as a percentage of the total budget, not to exceed 20% of the annual budgeted amount.
The cost proposal requires bidders to complete blue-shaded cells in an Excel spreadsheet, detailing annual costs and providing a narrative explaining cost assumptions and alignments with RFP requirements. Bidders must submit a breakdown of costs for each contract year, including start-up costs, and are instructed to maintain the original Excel format without manipulating formulas or adding caveats. The state reserves the right to reject proposals that exceed the 20% administrative cost threshold, emphasizing the importance of precise and transparent cost submissions.
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Text version
Instructions
| RFP 400- 26-84342, Hearing Aid Assistance Fund of Indiana | |
| Attachment D, Cost Proposal | |
| Company Name: |
| COST PROPOSAL INSTRUCTIONS |
| 1. Respondents must populate blue-shaded cells within this Cost Proposal tab. The "Total 4-Year Cost" figure shown in the Cost Proposal tab will be the sum used in the evaluation of the cost proposal. This amount will be automatically calculated based on the percentages entered in the shaded fields. |
| 2. Respondents are expected to submit bid pricing in the form of a percentage of each total annual budgeted amount for administration of the HAAPI program for each contract year. The total annual budgeted amounts are represented as estimates, as actual funding availability may vary. The total budgeted amounts support both, the administration of the HAAPI program (responsibilities outlined in Section 1.4 of the RFP) and the pass-through costs of the services rendered (i.e.: hearing aids and dispensing fees). The percentages proposed will represent not-to-exceed amounts that are anticipated to be outlined in the resulting contract. No additional costs or fees will be permitted. Proposed costs may not exceed 20% of the total annual budgeted amount. The State reserves the right to reject proposals exceeding the 20% threshold. |
| 3. In the Cost Breakdown tab, bidders must list the annual costs that will support the work requested in the RFP. |
| 4. Cost Proposal Narrative |
The Respondent should provide a brief narrative in support of each Cost Proposal item. The narrative should be focused on clarifying how the proposed costs correspond with the administrator services sought in this RFP. Please compose and return the Cost Proposal Narrative as part of the Cost Proposal file or as a standalone file, if additional space is needed.
The respondent should list and describe as part of its Cost Proposal Narrative any special cost assumptions, conditions, and/or constraints relative to, or which impact, the prices presented in the Cost Breakdown tab. It is of particular importance to describe any assumptions made by the respondent in the development of the respondent's Technical Proposal that have a material impact on price. It is in the best interest of the respondent to make explicit the assumptions, conditions, and/or constraints that underlie the values presented in the Cost Proposal. Assumptions, conditions or constraints that conflict with the RFP requirements are not acceptable.
5. The Cost Proposal must be submitted in the original Excel format. Any attempts to manipulate the formulas/format of the Cost Proposal template, attach caveats to pricing, or submit pricing that deviates from the current format will put the Respondent's proposal at risk.
| NOTES |
| If attachments are necessary, please indicate where they may be located in the electronic file. |
Cost Proposal
| Hearing Aid Assistance Program | ||
| Attachment D, Cost Proposal | ||
| Company Name: | 0 |
| Year 1 | Year 2 | Year 3 | Year 4 | |||
| Total Estimated Annual Budget | $375,000.00 | $375,000.00 | $375,000.00 | $375,000.00 | ||
| Total Proposed Percentage of Administrator Costs Compared to Total Annual HAAPI Budget | ||||||
| Total Annual HAAPI Administrator Contract Amount | ||||||
| (in Dollars, Extended) | $0.00 | $0.00 | $0.00 | $0.00 | ||
| Total 4-Year Cost | $0.00 |
Cost Breakdown Instructions: For illustration purposes, please detail proposed costs for each contract year. Cost detail should identify any and all costs necessary to perform the work requested in this RFP.
The total amount of costs show for each year must be equal to the total figures calculated in the first tab.
| Year 1 Cost Detail | Year 2 Cost Detail | Year 3 Cost Detail | Year 4 Cost Detail | ||||
| Description of Cost | Annual Amount | Description of Cost | Annual Amount | Description of Cost | Annual Amount | Description of Cost | Annual Amount |
| Start-Up Costs |
| TOTAL ANNUAL COST | ||
| (*MUST MATCH CELL C9 IN PREVIOUS TAB) | $0.00 | TOTAL ANNUAL COST |
| (*MUST MATCH CELL D9 IN PREVIOUS TAB) | $0.00 | TOTAL ANNUAL COST |
| (*MUST MATCH CELL E9 IN PREVIOUS TAB) | $0.00 | TOTAL ANNUAL COST |
| (*MUST MATCH CELL F9 IN PREVIOUS TAB) | $0.00 |
Cost Proposal Narrative
| Cost Narrative | |
| Instructions: In the fields below. the Respondent should provide a brief narrative in support of each Cost Proposal item listed in the Cost Breakdown tab. The narrative should be focused on clarifying how the proposed costs correspond with the HAAPI administrator services sought in this RFP. |
The respondent should list and describe as part of its Cost Proposal Narrative any special cost assumptions, conditions, and/or constraints relative to, or which impact, the prices presented in the Cost Breakdown tab. It is of particular importance to describe any assumptions made by the respondent in the development of the respondent's Technical Proposal that have a material impact on price. It is in the best interest of the respondent to make explicit the assumptions, conditions, and/or constraints that underlie the values presented in the Cost Proposal. Assumptions, conditions or constraints that conflict with the RFP requirements are not acceptable. Additional pages may be attached as necessary.
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