Att 1 Form of Bid.docx

Attachment 1

FORM OF BID

Dean Minakami, Procurement Officer Hawaii Housing Finance and Development Corporation 677 Queen Street, Suite 300 Honolulu, Hawaii 96813

Dear Mr. Minakami:

The undersigned Bidder has carefully read and understands the terms and conditions specified in the IFB, including all attachments, exhibits, and addenda; and hereby submits this bid to provide the goods and services specified herein, all in accordance with the true intent and meaning thereof. The undersigned Bidder further understands and agrees that by submitting this bid, the undersigned Bidder:

1) acknowledges and agrees that this Bid may not be withdrawn for up to ninety (90) calendar days after the opening of bids or any extension of time thereafter, as may be requested by the Procurement Officer. During that time, the bid prices shall remain firm. Unless otherwise required by law, bids may not be withdrawn without penalty.

2) certifies as to the following:

a. That the costs in the bid have been arrived at independently, without consultation, communication, or agreement with any other bidder, as to any matter relating to such costs for the purpose of restricting competition.

b. Unless otherwise required by law, the cost which has been quoted on the prescribed Form of Bid for the respective job has not been knowingly disclosed by the Bidder prior to award, directly or indirectly, to any other bidder or competitor prior to the award of the contract.

c. No other attempt has been made or will be made by the Bidder to indicate any other person or firm to submit or not to submit for the purpose of restricting competition.

3) understands that this is an electronic procurement being conducted on HIePRO. Bids and all required documents must be submitted electronically on HIePRO. Unless otherwise specified in the solicitation, if the electronically submitted offer is the lowest responsive bid, the bidder must submit the complete original offer, with the original bid bond, if required, so that it is received within five working days from the notification of intent to award. If Bidder fails to comply with this requirement, the Procurement Officer may reject the electronically submitted offer.

4) acknowledges and agrees that awards made for this solicitation, if any, shall be done through the HIePRO system and shall therefore be subject to a mandatory transaction fee equal to .75% (.0075) of the award amount, not to exceed $5,000 for the total contract term. This transaction fee shall be based on the total sales made against this contract, payable to NIC Hawaii, the vendor administering HIePRO.

5) is currently authorized to do business in the State of Hawaii;

6) is declaring his/her offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts;

7) has program offices and services that are accessible to people with disabilities;

8) shall affirmatively further fair housing as provided in 24 C.F.R. 5.150;

9) is certifying that Bidder shall comply with all applicable federal and State laws prohibiting discrimination against any person on the grounds of race, color, national origin, religion, creed, sex, age, sexual orientation, gender identity and expression, marital status, handicap, human immunodeficiency virus infection (HIV), or arrest and court records in employment and any condition of employment with the Contractor or in participation in the benefits of any program or activity funded in whole or in part by the State;

10) acknowledges and agrees that Bidder shall comply with HRS Section 11-355, which states that campaign contributions are prohibited from a State and county government contractor during the term of the contract if the contractor is paid with funds appropriated by a legislative body; and

11) acknowledges and agrees that Bidder shall comply with all the requirements, provisions, terms, and conditions specified in the IFB.

Conflict of Interest Statement:

· The undersigned certifies that the Bidder presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of its services hereunder. The Bidder further covenants that in the performance of this program, no person having any conflicting interest will be employed.

· The Bidder shall disclose conflicts of interest, in writing, to the Procurement Officer who will consider the nature of the Bidder’s responsibilities and the degree of potential or apparent conflict in deciding the course of action that the Bidder needs to take to remedy the conflict of interest.

Respectfully submitted by:

Bidder Legal Name:

Physical Street Address (include City and Zip Code):

Mailing Address (include City and Zip Code):

Main Business Phone Number:

Business Office Hours:

Email Address:

Federal Tax ID No.:

How long has the organization been in operation in the State of Hawaii?

Has the organization operated under another name? |_| No/Not Applicable |_| Yes

If “Yes”, please provide the previous organization’s name(s):

Certification and Signature: The signatory declares that he/she is an authorized official of the Bidder organization, is authorized to make this proposal, is authorized to commit the organization in financial matters, will assure that any funds received as a result of this proposal are used for the purposes set forth herein and the Bidder will comply with all contractual obligations.

**If Bidder is a “dba” or a “division” of a corporation, furnish the exact legal name of the corporation under which the awarded contract will be executed.