ATLAS_SITE_SPECIFICATIONS_2025_02_24 (4).pdf

EFFINGHAM COUNTY 0

ATLAS SITE IMPROVEMENTS

0 - 1/1

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Pond Project No. 1250064

1000 Business Center Dr Suite 50

Savannah, GA 31405

912.228.3611 – www.pondco.com http://www.pondco.com/

Table of Contents Generated by MasterWorks: 2/24/2025

Division Section Title Pages

PROCUREMENT AND CONTRACTING DOCUMENTS GROUP

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

004113 BID FORM 2

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY 9

013100 PROJECT MANAGEMENT AND COORDINATION 7

013300 SUBMITTAL PROCEDURES 9

015000 TEMPORARY FACILITIES AND CONTROLS 6

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 5

017700 CLOSEOUT PROCEDURES 7

017839 PROJECT RECORD DOCUMENTS 4

Facility Construction Subgroup

DIVISION 02 - EXISTING CONDITIONS

024116 STRUCTURE DEMOLITION 5

DIVISION 03 - CONCRETE

033000 CAST-IN-PLACE CONCRETE 8

Site and Infrastructure Subgroup

DIVISION 31 - EARTHWORK

311000 SITE CLEARING 4

312000 EARTH MOVING 11

DIVISION 32 - EXTERIOR IMPROVEMENTS

321216 ASPHALT PAVING 6

321313 CONCRETE PAVING 17

321373 CONCRETE PAVING JOINT SEALANTS 6

321713 PARKING BUMPERS 1

321723 PAVEMENT MARKINGS 2

323113 CHAIN LINK FENCES AND GATES 6

DIVISION 33 - UTILITIES

330500 COMMON WORK RESULTS FOR UTILITIES 10

END OF TABLE OF CONTENTS

EFFINGHAM COUNTY 004113

ATLAS SITE IMPROVEMENTS BID FORM

004113 - 1/2

BID SCHEDULE

EFFINGHAM COUNTY BOARD OF COMMISSIONERS

Atlas Site Improvements

The undersigned Bidder, in compliance with your Invitation to Bid for the construction of this Project having examined the Contract Documents, the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed Project, including the availability of materials and labor, hereby proposes to construct the Project in accordance with the Contract

Documents.

The Bidder proposes and agrees, if this Bid is accepted, to contract with Effingham County, Georgia in the form of Contract Agreement specified, to furnish all necessary products, machinery, tools, apparatus, means of transportation and labor necessary to complete the construction of the

Work in full and complete accordance with the reasonably intended requirements of the Contract

Documents to the full and entire satisfaction of Effingham County, Georgia with a definite understanding that no money will be allowed for extra work except as set forth in the Contract

Documents, for the following prices:

Atlas Phase 1 Bid Form

Item Code Item Description Unit Quantity Unit Price

MOBILIZATION

151-100 Mobilization LS 1

EARTHWORK

210-0100

Grading Complete (To include all unique requirements as shown in specifications section 1.8)

LS 1

EROSION CONTROL

TEMPORARY MEASURES

163-0300 Construction Exit with washdown EA 1

163-0232 Temporary Grassing AC 8.67

EFFINGHAM COUNTY 004113

ATLAS SITE IMPROVEMENTS BID FORM

004113 - 2/2

Item Code Item Description Unit Quantity Unit Price

163-0550 Construct and remove sediment trap EA 1

165-0010

Maintenance of temporary silt fence, Type S

LF 9400

165-0101 Maintenace of construction exit EA 1

165-0105 Maintenance of sediment trap EA 1

171-0010 Temporary silt fence, Type S LF 9400

603-2024 STN Dumped Rip Rap, TP 1, 24 IN SY 26

PERMANENT MEASURES

700-6001 Permanent Grassing AC 4.55

700-800 Fertilizer Mixed Grade TN 1

700-8100 Fertilizer Nitrogen Contect LB 50

HARDSCAPE

402-3103

Recycled Asph Conc. 9.5 MM Super-pvase, TYPE II, GP 2 Only, Incl Bitum

Matl & H Lime

TN 1313.54

402-3190

Recycled Asph Conc. 19 MM Super-pave, GP 1 or 2, Incl Bitum Matl & H

Lime

TN 1337.05

413-0750 Tack Coat GL 5667

310-1101 GR Aggr Base Crs, Incl Matl TN 5730

441-0740 Monolithic Concrete Median SY 508

Concrete Boat Ramp (Including all re-inforcement)

SY 465

PARKING ACCESSORIES

Stop Sign EA 2

Crosswalk EA 4

Parking Lot Striping LS 1

Traffic Arrows EA 20

Stop Bars EA 3

Wheel Stops EA 42

BID TOTAL, INCLUSIVE OF THE ABOVE, THE AMOUNT OF

_____________________________________________________________________DOLLARS.

END OF DOCUMENT 004113

EFFINGHAM COUNTY 011000

ATLAS SITE IMPROVEMENTS SUMMARY

011000 - 1/9

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 00 and 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

1.3 PROJECT INFORMATION

A. Project Identification: Atlas Site

1. Project Location: 216 Shady Oaks Road, Effingham County, Georgia

B. Owner: Effingham County Board of Commissioners

1. Owner's Representative: Tre Wilkins, P.E., Project Manager, Effingham County Board of Commissioners, 804 S. Laurel St., Springfield, GA 31329 (O) (912) 754- 8068 / (F) 912-754-8413 / (C) (912) 667-0621 TWilkins@effinghamcounty.org

2. Design Professional – Erosion Control and Parking Area: Pond and Company, 1000 Business Center Dr Suite 50 Savannah, GA 31405

a. Project manager: Brad Jones, PLA, ASLA, 404-395-3305 jonesb@pondco.com

3. Design Professional – Voluntary Remediation Program (Dredging and Contaminated Material): Trammco Environmental Solutions, LLC, 235 Ponce de Leon Place, Suite M-339, Decatur, GA 30030

a. Principal Geologist: Justin Vickery (404) 431-6521 justin.vickery@trammco.com

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

Atlas Site Improvements: This project is being executed under the Voluntary

Remediation Program overseen by the Georgia Department of Natural mailto:jonesb@pondco.com mailto:justin.vickery@trammco.com

011000 - 2/9

Resources Environmental Protection Division. The project is to permanently ‘cap' an area of contaminated soil with clean fill and asphalt. The ‘cap’ consists of the construction of a parking lot with a precast concrete boat ramp. This project aims to remediate a currently unusable contaminated area and construct a public park in a future phase. Work involves dredging material from existing ponds, drying and properly disposing of the material, excavating soils from the cap periphery for placement under the cap or proper off-site disposal, clearing and grubbing, grading, drainage, signage, striping and related erosion control activities. Grading work for the cap will involve hauling material from off-site as well as using on-site material.

B. Type of Contract

1. Project will be constructed under a single prime contract.

1.5 SCHEDULE

A. The Work is anticipated to be completed within 270 days (Approximately 9 months).

Liquidated damages will apply to this project, refer to contract.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement, and completion dates for all phases of the Work.

C. The contractor may commence work at each site concurrently or in sequence.

1.6 ACCESS TO SITES

A. General: Contractor will have use of Project site for construction operations during construction period. The contractor will be able to close off the site as it is currently gated and signed against trespassing. Note that the access point is a public road with residential properties open to residential traffic and County noise and development ordinances apply to the site.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "will," "will be," or "will comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor, unless specifically stated otherwise.

011000 - 3/9

1.8 UNIQUE REQUIREMENTS:

A. The contractor will familiarize themselves with the sediment dredging, soil management, and soil disposal requirements as follows:

B. Overview: Effingham County (“the County”) owns a property located at 216 Shady Oaks Road near Guyton, Georgia (“the Property”), and a pond is present on the Property. The Property has been entered into the Georgia Department of Environmental Protection (EPD) Voluntary Remediation Program (VRP). Soils are known to be present in specific areas of the property that exceed Non-Residential Risk Reduction Standards for arsenic, barium, and lead. Sediments in specific areas of the pond have been sampled and are known to contain concentrations of arsenic, barium, and lead above the EPA Refinement Screening Values (RSVs). The relocation and/or off-site disposal of the impacted soils and the removal of these sediments from the pond is planned as part of the overall remedial action proposed for the Property under the VRP.

C. Impacted Soil Footprint

1. Impacted soils have been detected in two areas of the property. These two areas comprise the soil zones and include Soil Zone I and Soil Zone II, which are shown on Figure 2. Note that Soil I includes the planned cap and the cap periphery. A Berm of impacted soil is also located partially within Soil Zone I.

D. Soil Relocation

1. Following the pond sediment removal activities discussed above, impacted soils will be either left in place under the cap or will be relocated from other areas of the property and placed under the cap. Non-compactable soils will be transported off-site for proper disposal. The County’s Environmental Consultant will assist with environmental decisions in the field. For example, certain areas of impacted soils have not been fully delineated. A County representative will be on-site with the excavation contractor to determine how much additional soil requires relocation.

2. It is anticipated that the top few inches of Soil Zones I and II have high organic content and will not be compactable. In addition, portions of the Berm with high organics will also not be compactable. The volume of the non-compactable soil is anticipated to be between 2,500 and 5,000 cubic yards. These non-compactable soils should be transported off-site for proper disposal.

3. Soil Zone I includes the proposed “cap” and the cap periphery. Soils from the cap periphery (approximately 1.4 acres) will be excavated to an average depth of 18-inches and placed under the cap. The County’s Environmental Consultant will assist in determining the precise excavation dimensions of the cap periphery at the time of the excavation.

4. Soils in Soil Zone II will be excavated and placed under the cap in Soil Zone I.

Soil Zone II total just under a ½-acre and will be excavated to an average depth of 2-feet. The County’s Environmental Consultant will assist in determining the precise excavation dimensions of Soil Zone II at the time of the excavation.

5. Soils from the Berm will be placed under the cap in Soil Zone I. The Berm totals approximately 1,500 cubic yards of soil.

E. Verification of Impacted Soil Relocation

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1. The County will verify the success of the soil excavation activities (Soil Zone I cap periphery, Soil Zone II, and the Berm) through field screening and confirmation sample laboratory analysis. Excavation will be considered complete once the remaining soils are below the applicable Risk Reduction Standards. If after the initial excavation activities, which will initially be determined by the planned outline and depths as well as by field screening, if laboratory results indicate that additional excavation is required, soils will be further excavated to field-determined extents and resampled for laboratory analysis. Contractor shall specify unit rates for this additional work, if needed.

F. Health and Safety Requirements and Quality Procedures

1. Soils in the excavation areas exceed the Construction Worker exposure levels for arsenic and lead. Contractor must take precautions to minimize worker exposure to these soils. Specifically, all workers directly involved with the field excavation activities must have 40-Hour OSHA HAZWOPER training and the subsequent 1- Hour annual refresher. In addition, Contractor shall complete a Site Specific Health and Safety Plan and maintain the plan on-site throughout the duration of the project.

2. The Contractor shall institute and maintain throughout the contract period a properly documented quality control program designed to ensure that professionalism and a safe working environment are provided at all times and in all respects in accordance with the contract. The program shall include providing daily supervision and conducting frequent inspections of the Contractor's staff and equipment and ensuring that accurate incident records are maintained.

3. All vehicles and equipment must be maintained in good repair, appearance, and sanitary condition at all times. The contractor will be responsible for using the necessary safety equipment according to industry standards while working on the project.

G. Final Disposition of the Sediment

1. Contractor will be responsible for transporting and disposing of the soil in a

Georgia EPD approved landfill. Based on the contaminants in the sediment, this waste will be likely be considered “special waste” and will require disposal at a Subtitle D landfill. The County is aware of two Subtitle D landfills in the Savannah area. The County’s Environmental Consultant will characterize the waste soil and pursue landfill approval. Contractor shall manifest each load hauled to the landfill and provide the County’s Environmental Consultant with the manifests and weight tickets.

H. State and Federal Permits

1. No State or Federal Permits are required for the dredging portion of this project.

I. Dredging Footprint

1. Impacted sediments have been detected in two areas of the pond. These two areas comprise the sediment removal zone and include Sediment Zone 1 and Sediment Zone 2. The dredging footprint for the two sediment removal zones are shown in Figure 1.

J. Sediment Placement Area

1. A sediment placement area will be utilized as part of the dredging operation. This area is shown on Figure 1. It is anticipated that the dredge spoils will have a high

011000 - 5/9 volume of water and that the water will partially infiltrate and partially be rerouted back into the pond.

K. Dredging Scope of Work

1. This project consists of the dredging a total area of approximately 30,415 square feet, or 1,126 cubic yards, of impacted sediment located in two sediment removal zones as follows:

a. Sediment Zone 1 – This zone is approximately 26,512 square feet. The top

1-foot of sediment should be removed from the entire footprint for a total of approximately 982 cubic yards of sediment.

b. Sediment Zone 2 – This zone is approximately 3,903 square feet. The top 1-foot of sediment should be removed from the entire footprint for a total of approximately 145 cubic yards of sediment.

2. The Contractor will be responsible for selecting the appropriate dredging technique and placement of the dredge spoils in the sediment placement area.

In order to prevent the migration of suspended sediments outside of the sediment removal areas, Contractor will provide and install a containment boom with a floating surface device, skirt, and longitudinal support prior to dredging activities.

The containment boom will be located immediately outside the limits of each sediment removal zone and will be anchored to the shoreline. The skirt will extend to the bottom of the pond. The containment boom will remain in place during all dredging activities and be routinely inspected by the Contractor to ensure it is functioning properly.

3. The types of equipment and dredging methods employed on this project will be determined by the contractor and may include either suction or mechanical dredging.

4. Suction dredging. Removal of loose materials by dustpans, hoppers, hydraulic pipeline plain suction, and sidecasters.

5. Mechanical dredging. Removal of loose or hard, compacted materials by clamshell, dipper, or ladder dredges.

6. A combination of suction and mechanical dredging.

7. Dredge material shall be transported to land using hydraulic (pipe) methods so as to cause only minimal disturbance of the pond bank vegetation.

8. Factors to determine the appropriate dredging equipment and method used to perform the dredging will include:

9. Physical characteristics of material to be dredged – Sediment sizes expected to range from sand to clay.

10. Quantities of material to be dredged – A total of approximately 1,126 cubic yards.

11. Pond bottom depth – Expected to be between 5 and 10 below the pond water surface.

011000 - 6/9

12. Distance to sediment placement area – Anticipated to be between 100 and 300 feet from the shoreline.

13. Physical environment of land between the dredging and sediment placement area – The pond embankment is currently wooded and must remain undisturbed throughout the dredging process. The dredge equipment shall be placed in the pond using a crane or an alternative method which does not disturb the embankment. Transportation of sediment from the pond to the Sediment Placement Area should be conducted using a large diameter hose, or other approved method, to minimize disturbance to the pond. Precautions should be made to prevent dropping or spilling the dredge spoils between the pond and the designated sediment placement area. If a spill occurs, the County should be notified immediately.

14. Contamination level of sediments – Arsenic, barium, and lead concentrations exceed certain environmental screening levels but do not exceed the EPD-approved Type 4 Risk Reduction Standards for Construction Worker Exposure.

Contractor should, however, take reasonable precautions to avoid significant human direct contact with the sediments.

15. The soils in the Sediment Placement Area are impacted with higher levels of the contaminants. The Contractor shall not breach the ground surface in this area.

The sediments should be placed on top of the ground surface in this area. If needed, Contractor can import clean soils to assist in directing the waters draining from the sediment back into the pond.

16. Water generated by dredging activities will be directed into the Sediment Placement Area and will either be allowed to infiltrate or shall be discharged back into the surface water feature within the containment boom. The Contractor shall not breach the ground surface in this area. Contractor can place the sediment in filter bags to assist in filtering sediment. Contractor can also build a berm with clean, imported soil to direct the water back to the pond. Contractor shall not allow the flowing water to erode the ground surface with the Sediment Placement Area or between this area and the pond. The discharge water shall be monitored by Contractor using a calibrated turbidity meter to ensure turbidity of the discharge water does not exceed 50 Nephelometric Turbidity Units (NTUs), or twice the EPA Industrial Stormwater Benchmark. If the turbidity standards are not being met, the Contractor shall make the necessary adjustments to the sediment settling feature.

17. All vehicles and equipment must be maintained in good repair, appearance, and sanitary condition at all times. The contractor will be responsible for using the necessary safety equipment according to industry standards while working on the project.

L. Verification of Dredging Operations

1. The County will verify the success of the dredging operation through a bathymetric survey and through confirmation sediment sampling.

2. Bathymetric Surveys

011000 - 7/9

A bathymetric survey was recently conducted of the pond bottom in the two sediment removal zones. Following the removal of 1-ft of sediments on the pond bottom, the Contractor is responsible for coordinating and conducting a second bathymetric survey of the two sediment removal zones. The surveys should be conducted by a licensed surveying company and provided to the County by the Contractor to confirm the volume of sediment removed from each sediment removal zone. The survey should be conducted immediately following the dredging activities so that, if additional dredging is required, a separate mobilization is not necessary.

3. Confirmation Sampling Immediately following the dredging operations, the County will collect several samples from the bottom of the pond to ensure that the concentrations are the various metals do not exceed the EPA RSVs. The County anticipates having laboratory results the following day. If specific areas of the pond bottom still exceed the EPA RSVs, then an additional 3-inches of sediment should be removed from these areas. Contractor shall specify unit rates for this additional work, if needed.

M. Quality Procedures

1. The Contractor shall institute and maintain throughout the contract period a properly documented quality control program designed to ensure that professionalism and a safe working environment are provided at all times and in all respects in accordance with the contract. The program shall include providing daily supervision and conducting frequent inspections of the Contractor's staff and equipment and ensuring that accurate incident records are maintained. Refer to additional technical specifications and the drawings for additional contractual requirements.

N. Final Disposition of the Sediment

1. Contractor will be responsible for transporting and disposing of the sediment in a

Georgia EPD approved landfill. Based on the contaminants in the sediment, this waste will be likely be considered “special waste” and will require disposal at a Subtitle D landfill. The County is aware of two Subtitle D landfills in the Savannah area. The County’s Environmental Consultant will characterize the waste sediment and pursue landfill approval of the waste. Contractor shall manifest each load hauled to the landfill and provide the County’s Environmental Consultant with the manifests and weight tickets.

011000 - 8/9

Figure1:

011000 - 9/9

Figure 2:

END OF SECTION 011000

EFFINGHAM COUNTY 013100

ATLAS SITE IMPROVEMENTS PROJECT MANAGEMENT AND COORDINATION

013100 - 1/7

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Each contractor will participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request for Information. Request from Owner, Owner’s representative, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

013100 - 2/7

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Each subcontractor will coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor will coordinate its own operations with operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and scheduled activities of other contractor to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity. Retain "Coordination Digital Data Files" Paragraph below and delete "Coordination Drawing Organization" Paragraph above if requiring electronic files for coordination drawings submittal for review and for record.

B. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

013100 - 3/7

2. File Preparation Format: AutoCAD DWG Version 2018 or earlier, operating in Microsoft Windows operating system.

3. File Submittal Format: Submit or post coordination drawing files using PDF format.

4. Owner’s representative will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Owner’s representative makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

1.6 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor will prepare and submit an RFI in the form specified.

1. Owner’s representative will return without response those RFIs submitted to Owner’s representative by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Owner’s representative.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor will state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form, acceptable to Owner’s representative.

1. Attachments will be electronic files in PDF format.

013100 - 4/7

D. Owner’s representative's Action: Owner’s representative will review each RFI, determine action required, and respond. Allow seven (7) working days for Owner’s representative's response for each RFI. RFIs received by Owner’s representative after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Owner’s representative's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Owner’s representative's action may include a request for additional information, in which case Owner’s representative's time for response will date from time of receipt by Owner’s representative of additional information.

3. Owner’s representative's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to GDOT standard specifications.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Owner’s representative in writing within ten (10) days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly.

1. Project name.

2. Name and address of Contractor.

3. Name and address of Owner’s representative.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Owner’s representative's response was received.

8. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal

Request, as appropriate.

F. On receipt of Owner’s representative's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Owner’s representative and Construction Manager within seven (7) days if Contractor disagrees with response.

013100 - 5/7

1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Owner’s representative of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner’s representative, within five (5) days of the meeting.

B. Preconstruction Conference: Owner’s representative will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Owner’s representative, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties will attend the conference. Participants at the conference will be familiar with Project and authorized to conclude matters relating to the Work.

Provide an agenda to attendees.

2. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other sections and when required for coordination with other construction.

1. Attendees: Authorized representatives of Owner, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties will attend the conference. Participants at the conference will be familiar with Project and authorized to conclude matters relating to the Work.

Provide an agenda to attendees.

2. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

013100 - 6/7

D. Project Closeout Conference: Schedule and conduct project closeout conference (Punch List Walk), at a time convenient to the Owner’s representative, but no later than 14 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Owner, and their consultants or vendors; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties will attend the meeting. Participants at the meeting will be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Conduct progress meetings at regular intervals, no more frequent than on a weekly basis.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner’s representative, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities will be represented at these meetings. All participants at the meeting will be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review present and future needs of each entity present.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Conduct Project coordination meetings at regular intervals as necessary. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and preinstallation conferences.

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1. Reporting: Provide an agenda and record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

EFFINGHAM COUNTY 013300

ATLAS SITE IMPROVEMENTS SUBMITTAL PROCEDURES

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SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Submittal schedule requirements.

2. Administrative and procedural requirements for submittals.

1.3 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Owner’s representative's responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Owner’s representative’s responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

1.4 SUBMITTAL SCHEDULE

A. Submittal Schedule: Submit, as an action submittal, a list of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates.

Include additional time required for making corrections or revisions to submittals noted by Owner’s representative and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and Contractor's construction schedule.

2. Initial Submittal: Submit concurrently with startup construction schedule. Include submittals required during the first 60 days of construction. List those submittals required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's construction schedule.

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a. Submit revised submittal schedule to reflect changes in current status and timing for submittals.

4. Format: Arrange the following information in a tabular format:

a. Scheduled date for first submittal.

b. Specification Section number and title.

c. Submittal Category: Action; informational.

d. Name of subcontractor.

e. Description of the Work covered.

f. Scheduled date for Owner’s representative's final release or approval.

g. Scheduled dates for purchasing.

h. Scheduled date of fabrication.

i. Scheduled dates for installation.

1.5 SUBMITTAL FORMATS

A. Submittal Information: Include the following information in each submittal:

1. Project name.

2. Date.

3. Name of Owner’s representative.

4. Name of Owner.

5. Name of Contractor.

6. Name of firm or entity that prepared submittal.

7. Contractor’s approval stamp.

8. Names of subcontractor, manufacturer, and supplier.

9. Unique submittal number, including revision identifier. Include Specification

Section number with sequential alphanumeric identifier; and alphanumeric suffix for resubmittals.

10. Category and type of submittal.

11. Submittal purpose and description.

12. Number and title of Specification Section, with paragraph number and generic name for each of multiple items.

13. Drawing number and detail references, as appropriate.

14. Indication of full or partial submittal.

15. Location(s) where product is to be installed, as appropriate.

16. Other necessary identification.

17. Remarks.

18. Signature of transmitter.

B. Options: Identify options requiring selection by Owner’s representative.

C. Deviations and Additional Information: On each submittal, clearly indicate deviations from requirements in the Contract Documents, including minor variations and limitations; include relevant additional information and revisions, other than those requested by Owner’s representative on previous submittals. Indicate by highlighting on each submittal or noting on attached separate sheet.

D. Paper Submittals:

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1. Will not be accepted without prior authorization from Owner’s representative.

E. PDF Submittals: Prepare submittals as PDF package, incorporating complete information into each PDF file. Name PDF file with submittal number.

1.6 SUBMITTAL PROCEDURES

A. Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections.

1. Email: Prepare submittals as PDF package and transmit to Owner’s representative by sending via email. Include PDF transmittal form. Include information in email subject line as requested by Owner’s representative.

a. Owner’s representative will return annotated file. Annotate and retain one copy of file as a digital Project Record Document file.

2. Web-Based Project Software: Prepare submittals in PDF form, and upload to web-based Project software website. Enter required data in web-based software site to fully identify submittal.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specification Section as separate packages under separate transmittals.

4. Coordinate transmittal of submittals for related parts of the Work specified in different Sections so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Owner’s representative and Owner reserve the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review will commence on Owner’s representative's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 10 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Owner’s representative will advise Contractor when a submittal being processed must be delayed for coordination.

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2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 5 days for review of each resubmittal.

4. Sequential Review: Where sequential review of submittals by Owner’s representative's consultants, Owner, or other parties is indicated, allow 5 days for initial review of each submittal. Contractor may be responsible for paying Owner’s representative to review more than two resubmittals of a section due to omitted or unacceptable information.

D. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from Owner’s representative's action stamp.

E. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

F. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Owner’s representative's action stamp.

1.7 SUBMITTAL REQUIREMENTS

A. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are unsuitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. Submit Product Data before Shop Drawings, and before or concurrent with Samples.

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B. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data unless submittal based on Owner’s representative's digital data drawing files is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. PDF Sheet Size: Except for templates, patterns, and similar full-size Drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches, but no larger than 24 by 36 inches .

C. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other materials.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Permanently attach label on unexposed side of Samples that includes the following:

a. Project name and submittal number.

b. Generic description of Sample.

c. Product name and name of manufacturer.

d. Sample source.

e. Number and title of applicable Specification Section.

f. Specification paragraph number and generic name of each item.

3. Email Transmittal: Provide PDF transmittal. Include digital image file illustrating Sample characteristics, and identification information for record.

4. Web-Based Project Software: Prepare submittals in PDF form, and upload to web-based Project software website. Enter required data in web-based software site to fully identify submittal.

5. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity.

Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use.

b. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor.

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6. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Owner’s representative, through Owner, will return submittal with options selected.

D. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location.

Include the following information in tabular form:

1. Type of product. Include unique identifier for each product indicated in the Contract Documents or assigned by Contractor if none is indicated.

2. Manufacturer and product name, and model number if applicable.

3. Number and name of room or space.

4. Location within room or space.

E. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, contact information of Owner’s representatives and owners, and other information specified.

F. Design Data: Prepare and submit written and graphic information indicating compliance with indicated performance and design criteria in individual Specification Sections.

Include list of assumptions and summary of loads. Include load diagrams if applicable.

Provide name and version of software, if any, used for calculations. Number each page of submittal.

G. Certificates:

1. Certificates and Certifications Submittals: Submit a statement that includes signature of entity responsible for preparing certification. Certificates and certifications will be signed by an officer or other individual authorized to sign documents on behalf of that entity. Provide a notarized signature where indicated.

2. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

3. Manufacturer Certificates: Submit written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required.

4. Material Certificates: Submit written statements on…