Atch 1_SOW Replace Evaporative Coolers.docx

Solicitation 12639524Q0176, Attachment 1 Statement of Work For Construction Services Replacement of Evaporative Cooler Systems May 23, 2024

1.0 Particulars:

1.1 Title: Replacement of Evaporative (Swamp) Cooler Systems

1.2 Location: USDA APHIS Phoenix Rearing Facility

1.3 Project Background: The Phoenix Rearing Facility (PRF) is a 69,000 square foot facility that produces and ships approximately one million insects per day. To produce these insects, we must create their food source, or diet. Our facility uses four swamp coolers, currently installed on the roof of the Diet Warehouse, Middle Warehouse and the Tool room. This air conditioning system is vital in keeping the temperature low enough in the spaces to ensure the ingredients stay fresh and do not spoil.

Swamp coolers work by using water sprayed over a media and a fan to both draw in the outside air and push the cooled air into the building. The issue with this system is the air introduced into the space also introduces humidity, which could create mold. We constantly monitor the ingredients for any sort of mold growth. If found, we must discard the ingredients. Another issue with the swamp coolers is the maintenance. Twice a year we must replace the media, belts, hoses, floats, and pumps due to the hard water and extreme heat. The units are very old and finding parts for them is difficult. Some have been discontinued.

1.4 Project Description: This Statement of Work (SOW) is to procure design and construction services to replace the existing evaporative cooling system for the Diet Warehouse (3,500 square footage), the Middle Warehouse (1,900 square footage) and the Tool room (900 square footage) with the following:

Option A: Replace all four evaporative coolers to all the three rooms with a full air conditioning system (not just evaporative).

Option B: Replace the two evaporative coolers for the Diet Warehouse with a full air conditioning system (not just evaporative). Replace the evaporative coolers for the Middle Warehouse and Tool Room in kind, same size and same technology.

Option C: Replace the two evaporative coolers for the Diet Warehouse with a full air conditioning system (not just evaporative). Do not replace the existing evaporative coolers for the Middle Warehouse and the Tool Room. Leave these two rooms as is.

Option D: Replace the four evaporative coolers to all three rooms in kind; same size and same technology.

Option E: Replace the two evaporative coolers for the Diet Warehouse in kind, same size and same technology. Do not replace the existing evaporative coolers for the Middle Warehouse and the Tool Room. Leave these two rooms as is.

Contractor shall meet with the Government to ascertain a clear understanding of the project scope, project boundaries and any site security concerns. Tasks that are unclear shall be confirmed with the Contracting Officer (CO) prior to incurring costs. Some project tasks, although not all inclusive, are identified below. Contractor shall furnish all plant, labor, materials, hardware, equipment, construction services, test equipment, etc. as necessary to complete the following tasks:

1.4.1 For the base bid, Contractor shall replace the existing evaporative coolers with 4 new updated evaporative cooler units that meet or exceed the current output and cooling capabilities of the existing evaporative coolers. Specific details include:

1.4.1.1 Remove all of the existing swamp coolers in their entirety including piping to the nearest isolation valve and electrical system from the nearest disconnect device. Dispose of all items at an approved acceptance facility

1.4.1.2 Contractor shall provide an inline, replaceable water filter on the water supply line to each unit.

1.4.2 For the add/alternatives, Contractor shall design and provide a new air conditioning (A/C) system for the Diet Warehouse that maintains the warehouse at 71̊F +/- 3̊F all year. Contractor shall design and provide a new air conditioning (A/C) system for the Middle Warehouse and the Tool rooms that maintains these spaces at 75F +/- 2F all year. Specific details include:

1.4.2.1 Remove all of the existing swamp coolers in their entirety including piping to the nearest isolation valve and electrical system back to the panel. Dispose of all items at an approved acceptance facility

1.4.2.2 Contractor shall be responsible for providing all electrical, plumbing, condensate drains and curbing for the new A/C units in accordance with the manufacturer’s recommendations so that they are fully functional.

1.4.2.3 If any of the existing openings from the swamp coolers are not required for the new A/C system, contractor shall cover the openings with roof curbs and seal all openings by an approved roofing company.

1.4.2.4 Contractor shall design the new A/C system. The only design that is required is to show the construction contractor all necessary items to construct the project.

1.4.2.4.1 The 35% submission shall include structural load calculations of the roof to support the recommended roof-top A/C unit, the mechanical air conditioning load calculations for the three spaces and the schematics of mechanical and electrical proposed systems/changes.

1.4.2.4.2 The 95% design submission shall include roof details of all recommended changes, mechanical schedule of new roof-top A/C unit, new ductwork schematic, electrical schematic of recommended changes, single-line power schematic and electrical panel changes.

1.4.2.4.3 The final design submission shall include all changes/corrections recommended from the 95% design submission.

1.4.3 The existing Building Automation System (BAS) is Alerton Controls. The new evaporative coolers and A/C equipment shall be tied into the BAS to send status and alarms.

1.5 Project Data: The following information and design criteria are provided for the contractor’s use and compliance:

· USDA Facilities Design Standards http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

· Executive Order (EO) 13717 – Establishing a Federal Earthquake Risk Management Standard:

· http://www.nehrp.gov/pdf/EO13717.pdf

· APHIS Environmental Protection Program:

http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf

· APHIS Administrative Notice 13-3 LABORATORY VENTILATION MANAGEMENT http://www.aphis.usda.gov/library/admin_notices/pdf/APHIS_13_3.pdf

· Advanced Metering (all utility meters, water, gas, steam, electric, etc.)

http://energy.gov/eere/femp/downloads/federal-building-metering-guidance-usc-8253e-metering-energy-use

· Leadership in Energy & Environmental Design (LEED), USDA Departmental Regulation DR 5500-001 found at http://www.ocio.usda.gov/directives/doc/DR5500-001.pdf

· Preferred Biobased Products found at http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx

· Recommended Recycled-Content Construction Material found at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

· Designated Green Products for Federal Procurement (see separate Excel Spreadsheet: All_Green_Products_07-09.xls).

· USDA Green Purchasing Affirmative Procurement Program: http://greening.usda.gov/gpapp08.pdf

· USDA Sustainable Buildings Implementation Plan http://www.dm.usda.gov/emd/docs/SustainableBuildingsImpPlan.pdf

1.6 Attachments to this Statement of Work: The following attachments are provided for the contractor’s use and compliance:

· USDA Guidance on Electric Metering.pdf

· All_Green_Products_07-09.xls

· USDA Sustainable Buildings Implementation Plan

2.0 Project Contacts:

2.1 Contracting Officer (CO)

Jim Roloff

USDA, APHIS, MRPBS, ASD SC

250 Marquette Ave., Suite 410 Minneapolis, MN 55401-2329 612-590-7603 James.G.Roloff@usda.gov

2.2 PPQ Program Project Manager (PPM)/

Contracting Officer Representative (COR) Jacob Siegfried 3645 E. Chipman Rd.

Phoenix, AZ 85040 480-721-0429

2.3 PPQ National Facility Manager (NFM)

Michael Richardson

USDA, APHIS, PPQ

Tel. No.: 435-515-2881 Michael.J.Richardson@usda.gov

2.4 Engineering Project Manager (EPM)

Keith O’Brien

USDA, APHIS, ASD, ESB

232 Kenwood Ave Catonsville, MD 21228 Tel. No.: (301) 440-3195 Keith.M.Obrien@usda.gov

3.0 SCOPE OF DESIGN SERVICES: The contractor shall provide all architecture & engineering (A-E) design services required for the project. Contractor shall indicate one A-E design firm, the Designer of Record, to coordinate all design disciplines required for the project. A qualifications statement, GSA SF 330, for the design firm shall be submitted to the Contracting Officer for approval before proceeding with design work. The specific design services to be provided are summarized below.

3.1 Predesign Phase Services: The Designer of Record shall provide all services necessary for performance of the following tasks marked by an “X”.

3.2 Design Phase Services: The Designer of Record shall provide all services necessary for performance of the following tasks marked by an “X”.

3.3 Construction Phase, Designer of Record Services: The Designer of Record shall provide all services necessary for performance of the following tasks marked by an “X”.

One full size sets of prints, one half size sets of prints, and one set of ’s to COR.

Two full size sets of prints, and thumb drive to Engineering Project Manager.

4.0 Project Requirements:

4.1 Fee Proposal and Schedule: Based upon this SOW, the Contractor shall prepare an itemized fee proposal and schedule for services required to complete the contract. A cover letter shall set forth all assumptions made in development of the fee proposal.

4.2 Field Investigation and Site Survey: The Contractor shall coordinate with the PM and inform the CO and EPM of all scheduled site investigations. Contractor shall investigate proposed construction site to ascertain project boundaries, site conditions prior to construction. Contractor shall evaluate capacity of site utility systems to support the proposed construction and any equipment installations. Contractor shall submit minutes of this site survey and the approved minutes shall be included in the project scope of work.

4.3 Compliance with Building Codes: In accordance with Public Law 100-678, Federal Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings.

4.4 Coordination with Local Building Officials: Public Law 100-678 requires Federal Agencies to offer Local Building Officials the opportunity to review projects for code conformance. The design effort must include coordination efforts with the Local Building Officials including Officials at the Airport, Military Base, etc. The federal Government will not pay for reviews but is amendable on a case-by-case basis. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority, but that they declined the offer. If the code authority chooses to review the design without payment, the Contractor shall coordinate all project submissions with the local code authorities.

4.5 Cost Proposal: Cost proposals shall be presented in CSI Master Format 2004 in sufficient detail to facilitate a review and verification of all quantities and cost assumptions.

4.6 Meeting Minutes: The Contractor shall document and distribute all project meeting minutes. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached.

4.7 Prior to the start of construction, Contractor shall submit for review and approval submittal(s) for all proposed work including manufacturers’ catalog cut sheets for all materials. Submittals shall meet the requirements of section 6.0 “Project Submittals.”

4.8 Contractor shall pull all applicable permits prior to the start of construction if required by local code. The contractor shall adhere to the latest editions of National Codes and regulations, and federal, state, and local laws including, but not limited to, the following:

5.0 Project Submittal Schedule:

5.1 The project submittal schedule: Contractor shall complete all tasks within 45 calendar days of receipt of long lead items. The Contractor shall provide the CO/COR with a proposed construction schedule for all tasks.

a) One of the existing evaporative coolers for the Diet Warehouse is functional. Contractor shall complete the replacement of the other unit and make it fully operable before starting any demolition work on the existing operable unit.

b) Any request for time extensions or other deviations from this schedule must be submitted to the CO in writing. Each request must include specific and detailed reasons in support of the scheduled alterations. Only the CO can approve time extensions or other changes to the contract/task order provisions. Approvals for deviations will be at the discretion of the CO.

c) Within seven calendar days after the award of the contract, the Contractor shall submit a design and construction schedule of actual dates in bar chart format for individual submittals, Government review time.

d) Within seven calendar days after approval of design, Contractor shall submit data on all long lead items.

5.2 Submittal Distribution and Final Document Turnover: The Contractor shall send copies of submittals directly to the following recipients. A copy of the Contractor’s transmittal letter shall be provided to the CO and EPM. Contractor will use professional judgment in determining that a enough information is included in each submittal for Government approval. Deliver submittals by Federal Express, United Parcel Service (UPS) or courier. Reference paragraph 2.0 “Project Contact Persons” for respective contact information.

a) Design and Construction Schedule

e) Submittals

6.0 Final Document Turnover:

All warranty, data sheets, etc. shall be submitted within five days of project completion. Contractor shall coordinate with the Government the format for the project closeout data.

image1.png