Atch 1 PWS 5 May 2022.pdf

PERFORMANCE WORK STATEMENT

FOR

Vertical Transportation Equipment Maintenance, Repair, and Inspection Services at 15 Missile Alert Facilities

Project Number: GHLN 22-9093 (Opportunity Number: 1119093)

Prepared By 90th CES/CEM

Civil Engineering F.E. Warren Air Force Base

James Myers 5 May 2022 Project Manager

Table of Contents

1. DESCRIPTION OF SERVICES:

1.1. Scope:

1.2. Specifications:

2. EXCLUDED SERVICES:

2.1. Alterations

2.2. Damage:

2.3. Additional items:

2.4. Routine Items:

2.5. Repair Items:

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement:

3.2. Alteration:

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. Initial VTE Inspection:

4.2. Maintenance Control Program:

4.3. Maintenance Work:

4.4. Cleanup:

4.5. Inspection Sequence:

4.6. Asset Management:

4.7. Written Reports:

4.8. VTE Documentation:

5. REPAIR SERVICE CALLS:

5.1. Service Calls:

5.1.1. Service Callouts:

5.1.2. Response Time:

5.1.3. Report to Location:

5.1.4. Over and Above Work Identified During Routine Call:

6. SERVICES SUMMARY:

6.1. Performance evaluations

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

8. GENERAL INFORMATION:

8.1. Quality Control:

8.2. Quality Assurance:

8.3. Hours of Operation:

8.4. Communications:

8.5. Security Requirements:

8.6. Controlled Unclassified Information:

8.7. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER:

8.8. Special Qualifications:

8.9. Submittals:

8.10. Schedule Coordination:

8.11. Safety:

8.12. Environmental Control:

8.14. Air Force Specific Permits:

8.15. Material and equipment storage:

8.16. Contractor Obtianed Agreement:

Appenices:

Appendix A. MAF Locations Appendix B. VTE Listing and Location Appendix C. CEM 21-SM80B-2-26-4 MAF Elevator Inspections Appendix D. CEM 35R-1-581-4 Otis Elevator Operating Manual Appendix E. MMIII Authorized Electrical Equipment

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

1. DESCRIPTION OF SERVICES:

The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at 15 Missile Alert Facilities (MAFs) located in Colorado, Nebraska, and Wyoming and are under the control of F. E. Warren Air Force Base, Wyoming in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The VTE and their locations will be listed in Appendices A and B.

NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix B: freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

1.1. Scope:

This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in Section 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of Section 6.

1.2. Specifications:

Work conducted on VTE will be in accordance with the CEM 21-SM80B-2-26-4 (See Appendix C), American Society of Mechanical Engineers (ASME) A17.1-2007 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2010, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2011, Safety Code for Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM) listed in CEM 35R-1-581-4 (See Appendix D).

1.2.1. The Contractor shall be required to comply with the Approved Electric-Power Device List. This list shall be used in conjunction with Technical Order 21M- LGM30G-12. See the approved items in Appendix E – MMIII Electrical Equipment.

2. EXCLUDED SERVICES:

The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations

Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement.

(See Paragraph 3.2)

2.2. Damage:

Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

2.3. Additional items:

Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoist way door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine Items:

Routine cleaning and refinishing of the interior of cars and the exterior of the hoist way doors and frames is not included in the basic full maintenance service.

2.5. Repair Items:

In the event that the Contractor encounters an item of work included in Subsection 2.1 through 2.4, the Contractor will report the situation to the Contracting Officer’s Representative (COR).

The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours).

NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement:

Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2. Alteration:

An alteration is a change or improvement to existing VTE that goes beyond maintenance or repair of the item as called for by standard specifications found in paragraph 1.2 and elsewhere in this PWS. Alteration/modernization will be covered on an over and above Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. Initial VTE Inspection:

The Contractor with the CO/COR (or representative) shall determine the working order and condition of all VTE listed in Appendix B within thirty (30) calendar days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2. Maintenance Control Program:

The Contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after Initial VTE Inspection to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.3. Maintenance Work:

The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleanup:

Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.5. Inspection Sequence:

The Contractor shall perform necessary inspections and tests as required under CEM 21-SM80B- 2-26-4 (See Appendix C) and ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three-(3)-year test shall be scheduled in conjunction with the annual test for Option Year 3.

4.6. Asset Management:

The Government may perform inspections of the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. Written Reports:

The Contractor shall prepare and submit a written report within five (5) business days of work.

The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

4.8. VTE Documentation:

The Contractor shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than five (5) business days of a request to review.

5. REPAIR SERVICE CALLS:

Contractor shall provide service calls under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices.

Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency).

Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with, listed in CEM 35R- 1-581-4 (See Appendix D). The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00. 00 20 Electric Traction Elevators, UFGS 14 21 13 Electric Traction Freight Elevators, UFGS 14 21 23 Electric Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

5.1. Service Calls:

In the event of a malfunction of any VTE during normal business hours, the Contractor will be notified by the CO/COR of the service call.

5.1.1. Response Time:

The Contractor shall respond in-person to the VTE and begin work on service calls at no additional cost to the Government within two (2) business days after receipt of the call on regular scheduled work days/hours.

5.1.2. Report to Location:

The Contractor shall report to the work location, survey the repair, and provide the CO/COR, an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within five (5) business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.1.3. Over and Above Work Identified During Routine Call:

5.1.3.1. If in the event that Contractor encounters an item of work included in

Subsection 2.1 through 2.4 while responding to a routine call, the Contractor shall promptly report the situation to the Contracting Officer’s Representative

(COR). The report shall include the work location; a detailed scope of the required work; recommended corrective action; and justification for classifying as above and over work. The COR shall review the work request; verify that the proposed work is required and not covered under CLIN 0001; and verify proposed corrective action is appropriate.

5.1.3.2. If the Contractor shall incur the costs of items or equipment above $500.00 per item for performance associated with Subsection 2.1 through 2.4, the contractor shall provide a written work request to the COR and the Contracting Officer.

5.1.3.3. Contractor shall procure materials on a competitive basis for a single item in excess of $500.00 per item. Contractor shall provide at least two independent price estimates on similar repairs or competitor’s pricing (including time to repair, all required parts and a breakdown of labor hours), to the COR and the Contracting Officer.

5.1.3.4. The contractor submits a work package to the COR/Contracting Officer and identify the over and above work, as appropriate. The COR shall have the authority to approve work order requests for above and over performance if the total costs is equal to or less than $2,000.00. Over and above work in excess of $2,000.00 shall be approved by the Contracting Officer. The Contractor and the Contracting Officer shall negotiate a firm-fixed price settlement for the work. The Contractor shall not begin above and over performance until receipt of a signed/approved work request from the COR for work requests up to $2,000.00; or a signed/approved work request from the Contracting Officer for work requests in excess of $2,000.00.

5.1.3.5. The Contractor shall invoice for the parts, equipment, and labor of over and above work under CLIN 0002 (and subsequent option year CLINs).

5.1.3.6. If the Contractor and the Contracting Officer cannot agree upon a firm-fixed price for over and above work requests in excess of $2,000.00, the Government has the right to openly compete this over and above requirement.

5.1.3.7. The Contractor shall prepare and submit to the CO/COR a written report within five (5) business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

6. SERVICES SUMMARY:

6.1. Performance evaluations

The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

Performance Objective PWS Para

Performance Threshold

1. Written Maintenance Control Program (MCP) for each VTE for all equipment.

MCP identifies all maintenance intervals to include safety inspections.

4 MCP in accordance with ASME A17.1 delivered to CO in 30 calendar days of Initial VTE Inspection.

2. VTE Service Availability 4 VTE availability is 95%.

Calculation = ((sum of all VTE * # days in service during the selected month for each VTE) / (# VTE * # days in the selected month)).

3. Repair Service Call – Response Time.

Response to service calls within time specified in paragraph 5.1.2.

5 Response to service calls are on-time 100% of the time on a monthly basis.

4. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced callbacks.

5 Only two call backs of the same problem (same instance) each month.

5. Inspection – MCP Adherence 4.2 Inspection to MCP 100%

6. Preventative Maintenance - MCP Adherence

4.7., 5.1.3, 5.2.3.

Preventative maintenance performed to MCP 100% of time.

7. Reporting 2, 4, 5 Submit reports in a manner consistent with PWS.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

The Government will furnish the electricity, water, and sewage services (as necessary) for the accomplishment of service in accordance with this PWS.

The Government reserves the right to manually operate or troubleshoot malfunctions on the VTE for safety operations, as required due to mission requirements. The contractor will continue to assess/repair/maintain VTE on site as covered in the PWS without nullifying or voiding contractor warranties, provided the Government does not cause damage resulting to contractor additional costs.

8. GENERAL INFORMATION:

8.1. Quality Control:

Contractor shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Paragraph 6, Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs, which will always be available to the government upon request. The QCP will have the inspection forms and records, which will be used for the service. The Contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

8.2. Quality Assurance:

The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

8.3. Hours of Operation:

Working hours requiring the presence of an Air Force escort/COR shall occur between the 7:30 a.m. (process onto site) and 4:00 p.m. (terminate work/depart site), excluding Saturdays, Sundays and Federal holidays during which there shall be no work, unless requested, in writing, and approved, in writing, by CO/COR.

8.4. Communications:

F.E. Warren Air Force Base Communications: The majority of work will be at areas where commercial phone service is not available. The following phone numbers are provided for assistance in conducting on-base telephone communications:

OFFICE COMMERCIAL

Base Operator (307) 773-1110 Visitor Control Center (VCC) (307) 773-3694 Contracting Office (307) 773-3689/3888 Fire Department Tech Services (307) 773-5528 Emergency Reporting on the FEW System 911 (on MAF & LF or on Base) 90th Civil Engineer Squadron (CES) (307) 773-2650 90th CES Missile Engineering Flight (307) 2438/2502 90th Missile Wing Safety (307) 773-1842

8.5. Security Requirements:

Access to the Missile Alert Facilities (MAFs) is controlled by the U.S. Air Force. All contracted personnel entering the sites shall be on an Entry Authorization List (EAL) created by the Government.

8.5.1. Contractor/A&E shall provide complete written, valid, and legible data that shall include legible photocopies or scanned electronic documents to be used to produce the initial EAL prior to their initial commencement of work at the site for this project. Twenty (20) business days are required to process, initially issue, add to, correct, and renew EALs. Any delays caused by submission of incorrect, outdated, and invalid information will be at no cost to the Government. Missile Engineering shall provide to the Contracting Officer and the Contractor/A&E the expiration date for each EAL, when the date is made effective.

8.5.1.1. Contractor/A&E submitted data shall include the following for each employee (to include prime, subcontractor and delivery/testing services employees):

8.5.1.1.1. Project Number, contract number, name of project, and Contracting Officer.

8.5.1.1.2. Employers name and address (city and state).

8.5.1.1.3. One form of ID:

8.5.1.1.3.1. Legible photocopy or electronically scanned Valid Driver’s license, State photo ID card, or official state/federal photo ID card with the individual’s name.

8.5.1.1.3.2. The same ID shall be shown for entrance onto the site once the EAL is effective.

8.5.1.1.4. All of the following for each vehicle: make, model, year, color, plate state, and plate number.

8.5.1.1.5. Identification cards that expire during the construction period must be updated and photocopies or scanned copies must be sent to the Contracting Officer or his/her authorized representative Twenty (20) business days prior to expiration or the person shall be dropped from the EAL.

8.5.1.1.6. The Contractor/A&E is responsible to provide and maintain the information required to obtain a current Entrance Authorization Letter (EAL) for all Contractor personnel working on the Missile Alert Facility (MAF). Changes to EAL will require up to Twenty (20) business days to process.

NOTE: All files with sensitive information (i.e. PII) should be sent encrypted using DoD SAFE at https://safe.apps.mil/. The Contractor shall contact the CO/COR to request a Drop-off link.

8.5.2. Site Entry:

8.5.2.1. In order to gain entry onto the project facility, the Contractor/A&E personnel must be:

8.5.2.1.1. Listed on an effective EAL.

8.5.2.1.2. Identified by escort personnel.

8.5.2.1.3. Able to produce, for verification, the one exact forms of ID given for the EAL process.

8.5.2.1.4. Submit to physical and electronic search of person and materials.

8.5.2.1.5. Physically escorted on-site by an authorized escort official and remain under escort full time while on site.

8.5.2.1.6. Not in possession of any electronic device or cellular telephone at

Launch Facilities (LFs).

8.5.2.2. Upon arrival, the escort will identify all Contractor/A&E personnel and check identifications. Processing onto and off the sites may require approximately thirty (30) minutes each and shall not be considered delay time. The processing onto and off of the site shall be during normal working hours, between 0730 hours (7:30 a.m.) and 1600 hours (4:00 p.m.).

8.5.3. Vehicle Identification:

8.5.3.1. Company Identification (logo) must be clear, legible, and identifiable at a minimum of 30-foot distance and displayed on each side of all vehicles and equipment brought onto or operated on site. Vehicles and equipment without such identification may be denied access to the site.

8.5.3.2. The access road leading from the main road adjacent to the site is under military control. The area off to the sides of the access road is either private property, federal, state, or county property. Parking vehicles on the access road is prohibited unless permission has been obtained from the government. Vehicles may be parked in the Air Force access area but any such parked vehicles must be clear of the boundary fence by a minimum of twenty-five feet (25’) and a minimum of fifty feet (50’) from the centerline of the access road. Permission to use additional offsite parking and storage areas must be obtained in writing from the landowner and a copy must be submitted to the Contracting Officer prior to the Notice to Proceed for Site Work.

8.6. Controlled Unclassified Information:

8.6.1. All individuals handling this information are required to protect it from unauthorized disclosure.

8.6.2. Handling, storage, reproduction, and disposition of the attached document(s) must be in accordance with 32 CFR Part 2002 and applicable agency policy.

8.6.3. Access to and dissemination of Controlled Unclassified Information shall be allowed as necessary and permissible to any individual(s), organization(s), or grouping(s) of users provided such access or dissemination is consistent with or in furtherance of a Lawful Government Purpose and in a manner consistent with applicable law, regulations, and Government-wide policies.

8.7. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY

OR OVERSEAS COMBATANT COMMANDER:

In accordance with DFARS 237.7602(a), it is determined that the services provided under this PWS, have NOT been identified by the Functional Commander/Director as an essential services.

Therefore, during exercises, natural disaster, and national emergencies, or for security reasons, the Contractor may be required to vacate a work area.

8.8. Special Qualifications:

The Contractor will be licensed or certified to provide the services specified in this contract, preferably by the State in which the work is conducted. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet certification requirements (documentation provided to CO/COR upon request) in maintenance of VTE.

8.9. Submittals:

Submit material and equipment lists and any shop drawings, certificates, test results, operation instructions, commercial product warranty or guarantee, manufacturer's brochures, catalog cuts, Safety Data Sheets (SDS), parts lists or samples to CO/COR for review and approval in accordance with the requirement of these specifications and the AF Form 66 submittal sheet.

Include outlines; dimensional; assembly and subassembly drawings; parts list; and other data required to completely describe each item to be used. When more than one model, series, or design is illustrated on any one-submittal sheet, the item of intended use shall be highlighted and clearly marked with an arrow or asterisk to eliminate confusion as to the product to be approved.

Any materials and/or methods not in strict conformance with requirements of this contract shall also be submitted for review and approval. Submittals shall be furnished in sets of not less than four legible (4) hard copies or one (1) legible electronic copy. Each Contractor-supplied item shall be submitted for approval and approved by the CO/COR prior to installation. In no case shall materials be incorporated into the work unless prior written approval is obtained from the CO/COR. All submittal information shall be provided by the Contractor, not less than 15 days prior to any site work or by the date determined by the CO/COR at the pre-performance meeting.

One signed and the CO shall return dated copy of the submittal to the contractor after approval or disapproval. Submittals shall not include information on items other than those provided under this contract. Optional or upgrade items and related information shall only be shown in submittals if included or provided to the Government as a portion of this contract. The Contractor shall review and forward all submittals, including subcontractors’ submittals, and shall submit in orderly sequence all materials necessary for review. By reviewing and submitting items, the Contractor represents that all measurements, criteria, materials, catalog numbers and similar data have been verified, and each submittal has been coordinated within the requirements of this Performance Work Statement.

8.9.1. Submittal Marking: submittals shall be marked as follows:

90 CONS/PKA

7505 Barnes Loop F.E. Warren AFB, WY 82005-2860

Note: Include the contract number on packaging.

8.9.2. Shop Drawings: Shop drawings shall be submitted for all items or components to be fabricated or assembled and requiring detail drawings in excess of, or to complement, the general drawings and details included in the plans. The plans shall be supplemented by shop drawings as necessary to adequately control the work.

Shop drawings may consist of drawings, diagrams, SDS, illustrations, schedules, calculations or other data prepared by the Contractor, subcontractor, manufacturer, supplier or distributor which illustrate specific portions of the work to be fabricated or installed in accordance with the plan details and specifications.

8.9.3. Any work done prior to approval of shop drawings shall be done at contractor's risk. Approval of shop drawings shall not relieve the Contractor’s obligation to meet all requirements of the plans and specifications, nor relieve the Contractor’s responsibility for the correctness of the shop drawings. If shop drawings are returned for correction, corrections shall be made and the drawings re-submitted for review and comment. All shop drawings submitted shall have a title block clearly stating the project name, project number, Contractor's name, title or purpose drawing, and date.

8.9.4. Product Data: contractor for review shall submit Manufacturer’s product data for all commercial products, components, devices or distinct units prior to installation in the work. Such product data includes catalog sheets, brochures, SDS, diagrams, schematics, schedules, performance starts, illustrations and other standard descriptive data. All product data submitted shall be clearly marked to identify pertinent materials, products or models to be incorporated in the work. All dimensions, clearances, tolerances, performance characteristics, specifications, wiring diagrams and other such pieces of information shall be clearly marked or highlighted. Project name, project number, Contractor’s name and date shall be written on all product data submitted.

8.9.5. Certificates of Compliance: Manufacturer's certificate of compliance for all materials to be incorporated in the work shall be submitted for review and approval by the CO prior to execution of the work. Said certificates shall certify compliance with project specifications, applicable reference standards or specifications, and test data requirements. Certificates shall be marked with the project name, project number, title or purpose, and date. Certificates shall further contain the name, title and signature of the person certifying the product, and the name and address of the corporation or business supplying the product and certificate.

8.9.6. Test Results: Submit all test results documenting compliance with project specifications and/or applicable reference standards or specifications to the CO.

Tests performed on a material prior to incorporating the material in the work shall be submitted to the CO with the certificate of compliance. Quality control testing performed during the execution of the work shall be submitted upon completion of the test in accordance with these specifications.

8.10. Schedule Coordination:

The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

8.10.1. The contractor shall coordinate all work in the Missile Field with the Missile Engineering Flight (90 CES/CEM). All reports, findings and recommendations shall be submitted to CO and reviewed by Missile Engineering, 90 CES/CEM.

8.11. Safety:

The Contractor is solely responsible for all safety on the project including, but not limited to traffic control, trenching, confined space entry, equipment and materials storage, and compliance by all employees with Base Regulations.

8.11.1. Particular care shall be exercised in connection with operation of vehicles and other equipment on the site.

8.11.2. Project safety shall be coordinated with the Government prior to performing service.

8.11.3. Contractor shall notify the Government of any and all modification to the Safety Plan.

8.11.4. Contractor shall comply with the rules, regulations, standards, and requirements of the Department of Defense, the Environmental Protection Agency (EPA), the Occupational Safety and Health Administration (OSHA), and all applicable Federal, State, and Local requirements regarding disturbing or removing hazardous materials.

8.11.4.1. The federal government is not exempt from compliance with environmental and labor regulations.

8.11.5. The Contractor shall notify the inspector of any emergency.

8.11.6. The contractor shall educate each employee to ensure clear understanding of the following:

8.11.6.1. A review of hazards inherent in the work environment and the precautions required to reduce the hazard.

8.11.6.2. The contractor shall maintain a complete first aid kit at all times.

8.11.6.3. Location of first aid and other emergency facilities must be identified.

8.11.6.4. Detailed description of what to do in case of injury, fire or identification of a safety hazard.

8.11.6.5. Review of daily cleanup procedures. Location and review of company safety rules (either posted or handout).

8.11.6.6. Safety equipment includes, but is not limited to, earplugs, goggles, face shields, gloves, safety shoes and hard-hats. Complete instructions on where and how to use all safety equipment shall be given by the Contractor.

Contractor shall provide eye protection, hearing protection, and hard-hats. All personnel shall wear safety equipment when required by the Contractor, CO or Air Force inspector.

8.12. Environmental Control:

8.12.1. Contractor is responsible for complying with the state environmental quality regulations, and the Environmental Protection Agency Region 7 or 8 for any National Pollutant Discharge Elimination System (NPDES) Construction General Permit. If a permit is not required by State or Federal agency with jurisdiction on federal sites, Contractor shall provide written documentation referencing reason for waiver.

8.12.2. Contractor shall submit a HAZMAT Authorization Request for each compound or chemical intended to be utilized on the site to the Base Bioenvironmental Office (90 MDOS/SGOJ, 307-773-3088) for review and approval prior to delivery and use on the site. A hazardous material is defined in Federal Standard FED/STD-313F (Tables I and II). The definition of materials presenting a health hazard or physical hazard is found in 29 CFR 1910.1200(c). The HAZMAT Authorization Request shall be maintained on the site and all workers shall familiarize themselves with their contents. The Contractor shall be responsible for establishing a system, which tracks the procurement, delivery to site, installation, and disposal of all hazardous materials including proper disposal documents. The Contractor shall submit a report prior to the commencement of service/repair on each delivery order (if necessary) to the 90 CES/CEV representative (307-773-4441).

8.12.3. Contractor shall evaluate each item, not covered in Section 8.12.2, furnished to the Government or used during performance of services and identify all hazardous items. For the purpose of this standard, a hazardous material is defined as a material having one or more of the characteristics described in the Federal Standard FED-STD-313C (Tables I and II). The item is a health hazard or physical hazard as defined in 29 CFR 1910.1200(c). Health hazards include carcinogens, corrosive materials, highly toxic materials, irritant, sensitizers, toxic materials, and materials, which damage the skin, eyes or internal organs. Physical hazards include combustible liquids, compressed gases, explosives, flammable materials, organic peroxides, oxidizers, pyrophoric materials, unstable (reactive) materials, and water-reactive materials.

8.12.3.1. No ozone depleting substances shall be used while completing the work in this contract.

8.13. Asbestos:

The Contractor shall comply with Section 29 CFR 1910.1001 (j) (7) (iv). VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

8.14. Air Force Specific Permits:

8.14.1. No excavation will begin without first obtaining an approved AF Form 103 –

Base Civil Engineering Work Clearance Request (aka “dig permit”). The AF Form 103 provides coordination with all Government activities that may have buried cables/structures within the construction area. The Contractor shall repair items encountered and damaged within three (3) feet on either side of a marked line or around a marked point of items. The Government shall repair items encountered and damaged outside of three (3) feet on either side of a marked line or around a marked point. In either case, the Inspector/Escort shall be notified immediately if any damage occurs. The Contractor shall initiate a request for an AF Form 103 at least fourteen (14) calendar days prior to any excavation; contact Missile Engineering at (307) 773-2438 for initiation of permit. Contractor shall review permit, keep signed copy on site and shall be responsible for maintaining utility markings during excavation.

8.14.2. The Contractor shall obtain any necessary AF Form 592 – Welding, Cutting, and Brazing Permit (aka “burn permit”), at least three days prior to service at the sites.

Contact Missile Engineering at (307) 773-2438 for requirements, initiation and completion of permit. Contractor shall have the completed permit control number prior to any burning/welding operations.

8.15. Material and equipment storage:

Materials and equipment shall not be stored on Government property. The Government will not supply a facility for stockpile storage or material storage. Unkempt, insecure or unsightly storage shall not be allowed. A storage plan may be required if storage containers are to be left near the site, for security considerations. The Contractor subject to documented written consent of the landowner (Landowner Agreements) may accomplish Offsite storage on private property.

8.16. Contractor Obtained Agreement:

8.16.1. Contractor shall obtain written agreements and lien releases with adjacent private and public landowners and leaseholders when their operations require use of these properties for storage or access to Air Force property. Agreements will allow the use of private property by Contractor and the lien releases shall release the Air Force from any damage to private property because of Contractor operations.

Where leaseholders are present on the property, the signatures of both landowners and leaseholders are required. Copies of agreements and lien releases shall be supplied to the Contracting Officer prior to the start of work on each site. The Contractor will not be allowed to start work on a site until agreements are in place.

8.16.2. Thirty (30) days prior to final acceptance of each service/repair, obtain and submit written warranties for all equipment, products, goods and services supplied under this contract. Furnish with each warranty the name, address, and telephone number of the guarantor’s representative, who will honor the guarantee during the written guarantee period and will provide the service prescribed by the terms of the guarantee. The equipment installed under this contract shall be guaranteed against defective materials, installation and workmanship for a period of not less than 12 months from the date of acceptance, either for the beneficial use or final acceptance, whichever is the earliest, but not before the system has passed all specified tests and been deemed acceptable for operation.