Appendix A Evaluation Forms.pdf

RFQ1-App-A

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

APPENDIX A1: PREQUALIFICATION SUBMITTAL

EVALUATION FORM

Name of Firm:____________________________________________________________________ Name of Project: Enhanced Protective Placement Unit Evaluator No:_______________________________________ Date:______________________________________________

RFQ REFERENCE MINIMUM REQUIREMENTS Y ____ N ____

If the minimum requirements (including letter from surety) have not been met, specify the reason(s):

Acknowledgment and Attestation included: Y ____ N ____

INSTRUCTIONS:

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 1 to 5 using whole numbers

4. Rating: 0 = Not provided, 1 = Unacceptable, 2 = Poor, 3 = Fair, 4 = Good, 5 = Excellent

5. Total Score: Includes the sum of all criteria.

1. PROJECT TEAM Weight X Rating = Score Qualifications and Relevant individual experience 4 x = Unique knowledge of key team members relating to the project; specifically the Project Manager’s experience in Mental/Behavioral Health facilities.

X

Experience on projects as a team 3 X = Key staff involvement in project management and on-site presence

Time commitment of key staff 2 X = Qualifications and relevant subconsultant experience 2 X =

2. FIRM/TEAM CAPABILITIES Weight X Rating = Score

Are essential management functions identified? 3 X = Are the functions effectively integrated? (e.g., subconsultants’ role delineated)? 2 X = Current and projected work load. 2 X =

3. PRIOR EXPERIENCE Weight X Rating = Score Experience of the key staff and firm with projects of similar scope and complexity specifically within the last five (5) years. 3

Experience working with Facility Guideline Institute, Behavioral Health Administration and Joint Commission Accreditation. 5 X =

Demonstrated success on past projects of similar scope and complexity

References – at least three (3) references 3 X =

4. PROJECT APPROACH Weight X Rating = Score Budget Methodology / Cost Control Project Approach 3 X =

5 X = Schedule 4 X =

5. EQUITY, DIVERSIY AND INCLUSION Weight X Rating = Score Incentives and promotion of diverse individuals 3 X = Partnering with SDVOSB or other disadvantaged businesses 2 X =

6. WORK LOCATION Weight X Rating = Score Location of prime and subconsultants 2 X = Familiarity with project area 2 X =

Total Score: _________

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

APPENDIX A2: ORAL INTERVIEW EVALUATION FORM

INSTRUCTIONS/EXAMPLE:

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 0 to 5 with 5 being the highest rating. (Use whole numbers), 0 is missing information.

4. Total Score: Includes the sum of all criteria. Note: a passing score (as a percentage of the total points available) is optional and should be assigned by the agency/institution prior to evaluation.

CRITERIA Weight X Rating = Score

1. PROJECT TEAM

4 x =

2. TEAM CAPABILITIES

3 x

3. PRIOR EXPERIENCE

4 x

4. PROJECT APPROACH

5 x

5. WORK LOCATION

1 x

TOTAL SCORE

APPENDIX A3: PREQUALIFICATION AND ORAL

INTERVIEW RANKING MATRIX

QUALIFICATION BASED SELECTION

(Use this form to rank and determine the most qualified architectural/engineering/consulting services firm for both the preliminary and interview evaluations.)

FIRM NAME

QUALIFICATIONS

QUALS

SCORE

RANK

EVAL

#1

EVAL

#2

EVAL

#3

EVAL

#4

EVAL

#5

EVAL

#6