AMENDMENT ONE.pdf

State of South Carolina

Request for Quote

AMENDMENT ONE

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail

5400026330

03/18/2024

ANITA BLOUNT

803-898-2698 blountam@dhec.sc.gov

DESCRIPTION: COMMUNITY VIOLENCE INTERVENTION AND PREVENTION STRATEGIC PLAN

USING GOVERNMENTAL UNIT: South Carolina Department of Health & Environmental Control

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

(See page 3 and 4 for instructions)

OR BY E-MAIL TO blountam@dhec.sc.gov (procurement officer listed above)

SUBMIT OFFER BY (Opening Date/Time): 03/21/2024 2:30 PM ET 03/26/2024 2:30 PM ET (See "Deadline For Submission Of

Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 03/12/2024 5:00 PM ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Online submission is preferred, one (1) copy if submitting a paper bid.

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 03/26/2024 04/02/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date.

(See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

The Term "Offer" Means Your "Bid" or "Proposal". Unless submitted on-line, your offer must be submitted in a sealed package. Solicitation Number and Opening Date must appear on package exterior. See "Submitting Your

Paper Offer or Modification" provision.

mailto:blountam@dhec.sc.gov http://www.procurement.sc.gov/ mailto:blountam@dhec.sc.gov http://www.procurement.sc.gov/ file:///C:/Users/blountam/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/AppData/Local/Microsoft/Windows/INetCache/blountam/Downloads/www.procurement.sc.gov

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledge receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED

AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT.

VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY

PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A

PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE

CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-

1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO file:///C:/Users/blountam/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/AppData/Local/Microsoft/Windows/INetCache/blountam/Downloads/www.procurement.sc.gov/preferences

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2

Monday – Friday 8:00 AM – 4:30 PM

Offeror instructions can be found at:

https://www.procurement.sc.gov/doing-biz/submitting-offers

NOTICE

• To submit bids vendors should use either Google Chrome or Microsoft Edge, which are compatible with SAP. Other browsers may not function properly and may prohibit bid submissions.

• Only offers with a status of “submitted” will be accepted by the State. (See Online Bidding Instructions clause in Section II.B.)

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://www.procurement.sc.gov/legal/general-info

NUMBER OF COPIES – HARD COPY SUBMISSION

If submitting a hard copy in lieu of an online bid, the Offeror must submit the following:

1. One (1) original (hard copy) marked “ORIGINAL”

2. One (1) redacted hard copy (marked “Redacted”), if applicable. (See Section IV – “Submitting Redacted

Offers”.)

For hard copies that are hand-delivered, the entirety of the submittal must be received by no later than the date and time specified on the cover page of the solicitation at the following address (which also serves as the site for all public bid openings):

South Carolina Department of Health and Environmental Control

Division of Procurement Services – Anita Blount

Solicitation #: 5400026330

301 Gervais Street – Columbia Mills Building – 4th Floor

Columbia, SC 29201 See Section II.A. – Public Opening Information – DHEC Clause

Hard copies -- Mailing Address

SCDHEC – Division of Procurement Services – Anita Blount

Solicitation #: 5400026330

2600 Bull Street

Columbia, SC 29201

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR

OFFEROR INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER

WILL BE DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER

CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE

OFFER WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER

CONSIDERATION.

https://www.procurement.sc.gov/doing-biz/submitting-offers https://vendorportal.sc.gov/irj/portal https://www.procurement.sc.gov/legal/general-info

AMENDMENT ONE

Solicitation No. 5400026330

DESCRIPTION: COMMUNITY VIOLENCE STRATEGIC PLAN

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM

QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE

BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL

OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE

“STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE

SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS:

UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

CHANGES

SUBMIT OFFER BY (Opening Date/Time): From March 21, 2024/2:30 pm ET to March 26, 2024/2:30 pm ET

AWARD POSTING DATE: From March 26, 2024 to April 2, 2024

The following prospective offeror questions and agency response is hereby incorporated into the solicitation:

1. QUESTION: What breakdown of the budget is required for VIII Bidding Schedule/Price Proposal? Is a vendor to just propose one lump sum amount or is a breakdown of estimated costs required?

STATE’S RESPONSE: For the project listed, the estimated total value is $30,000.00. Please submit an itemized budget with the breakdown of estimated cost. It is suggested that you use the provided budget template.

2. QUESTION: Is there a maximum budget amount identified for this scope of work?

STATE’S RESPONSE: The maximum budget for the solicitation is $30,000.00.

3. QUESTION: Does a proposer need to include a narrative response to the Statement of work in terms of how they will approach and successfully complete the scope requested?

STATE’S RESPONSE: See pages 21-22 of the solicitation.

http://www.procurement.sc.gov/

4. QUESTION: Should information regarding the proposed project team members and their experience be included?

STATE’S RESPONSE: See page 22 of the solicitation.

5. QUESTION: Does DHEC have an anticipated budget for the requested scope of work, and if so, could the Department please share the budget to help respondents gauge the approximate anticipated level of effort for the project?

6. QUESTION: Does DHEC have a preference regarding whether vendors submit our responses via email or the State’s procurement website?

STATE’S RESPONSE: Preferably online, however emails are accepted. See page 1 of the solicitation.

7. QUESTION: Does DHEC estimate the total level of effort from the vendor to be 15-25 hours per month for 12 months? Is the pace driven by DHEC staff bandwidth or is there another reason driving the timeline?

STATE’S RESPONSE: Yes. The Strategic Plan is a deliverable of the program’s CDC “Strengthening

U.S. Public Health Infrastructure, Workforce, and Data Systems” grant.

8. QUESTION: What organizations or roles are currently on the CVIP Planning Group? Is there a desire to involve any other internal or external working partners in this effort?

STATE’S RESPONSE: The Strategic Planning Committee for this project is composed of 15-20 members from across the state that fall within one of the following categories: law enforcement, education, social services, public health, labor, community and faith-based organizations, parents and youth, and business and philanthropic organizations. CVIP utilized the National Forum on Youth Violence Prevention: Strategic

Planning Toolkit for Communities to help guide the beginning stages of the planning group’s development.

9. QUESTION: Could DHEC please share the approximately how many CVIP staff members there are and how many individuals are part of the CVIP Planning Group?

STATE’S RESPONSE: The CVIP program consists of approximately 2 full-time equivalents (FTEs). The

CVIP Planning Group is currently being formed and will consist of 15-20 members.

10. QUESTION: Is the CVIP Planning Group currently meeting? If so, how often do they meet and for how long? If not, what is the anticipated date for kickoff?

STATE’S RESPONSE: The CVIP Planning Group is currently being formed and will start meeting once a vendor is selected for this solicitation.

11. QUESTION: What is the anticipated budget to complete this work?

12. QUESTION: The RFQ states the vendor will “Use existing data to identify priorities for the new strategic plan.” Can you elaborate on what type of existing data? Will the vendor be asked to analyze existing data?

STATE’S RESPONSE: Existing data includes but is not limited to, DHEC Vital Records Death Data, Revenue and Fiscal Affair’s Emergency Department and Hospitalization Data, and crime data from the

South Carolina Law Enforcement Division. An Epidemiologist on DHEC staff will analyze and provide data to guide the development of the strategic plan.

13. QUESTION: Has the South Carolina Department of Health & Environmental Control conducted any community or stakeholder engagement (e.g., key informant interviews, focus groups, community forums) that can inform the strategic plan? If so, what types of engagement?

STATE’S RESPONSE: No

14. QUESTION: Do you anticipate the vendor will need to conduct any additional community or stakeholder engagement activities (e.g., key informant interviews, focus groups, community forums) to inform the strategic planning process?

STATE’S RESPONSE: Yes, the vendor may need to conduct additional engagement activities to assist in the completion of the Scope of Work.

15. QUESTION: Has the SVIP Planning Group already been formed? Are there community members with lived experience of this topic participating in the planning?

STATE’S RESPONSE: The CVIP Planning Group is in the final stages of being developed. The committee is comprised of individuals from the community with lived experience.

END OF AMENDMENT ONE