Amendment #2 Q & A.pdf

State of South Carolina

Invitation For Bid Amendment #2

Questions and Answers

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019771 07/27/2020

JEFFERY C. SCHWALK

(803) 737-1018 SchwalkJC@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: ASPHALT PAVERS

USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time):08/04/2020 08/24/2020 2:30 PM EST (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 07/14/2020 10:00:00 CLOSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 09/01/2020 09/22/2020 The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:SchwalkJC@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES

RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT.

ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE”

SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE

INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT

SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE

“STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING

PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL

PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL

PROVISON. STRICKEN TEXT IS DELETED.

QUESTION:

Pg.12 under (Performance) Paving width must be adjustable between 8’ and 16’, and on Pg.13 under (Screed) “must be capable of paving variable widths between 8’ and 15’ minimum”. Is an 8’ to 15’ variable width screed sufficient?

SCDOT RESPONSE:

Yes, that would be acceptable.

QUESTION:

Pg. 13 under (Hydraulics) “Hydraulic powered rear frame raise” is an option limited to one manufacturer?

SCDOT RESPONSE:

This requirement has been amended as follows:

HYDRAULICS: The hydraulic system(s) as normally provided by the manufacturer must be of the size, type and capacity to perform all required operations of the paver and meet, but not be limited to, the following:

System must be sealed against contaminants and any necessary air vents must be filtered.

Cooling system must maintain hydraulic oil at satisfactory operating temperatures up to 110 degrees F ambient temperature or more during continuous (8-10hr) heavy-duty operations and must have:

Pressure-relief valve(s).

Hydraulic oil filter(s) with replaceable element(s).

Reservoir with visual oil level indicator or dipstick.

Hydraulic powered rear frame raise.

Pg.13 under (Feed System) “augers must be hydraulically adjustable in height from 4.5” to 10.25” above grade” This is only possible with Hydraulic Rear Frame Raise, which is an option limited to one manufacturer.

SCDOT RESPONSE:

The requirement has been amended as follows:

FEED SYSTEM: The material feed system must consist of a hopper and conveyors.

The hopper must have a minimum capacity of 9 tons.

Features of the hopper must include hydraulic tilting sides and adjustable hopper gates.

Material must be fed to the screed by a conveyor system consisting of chains and bars sliding material over replaceable hardened steel pans.

Right and left feed systems must operate independently of each other with variable speed control for each side.

The feed systems must be capable of operating independently of machine forward motion. Following the conveyors must be an auger system to evenly spread the material across the full width of the screed system.

The augers must be a minimum of 14” inches in diameter, minimum 5/8” inch in thickness and with hard faced edges.

Augers must be hydraulically adjustable in height from 4.5” to 10.25” above grade.

Must accommodate a minimum paving depth of 8 inches Sonic sensors must be positioned near the ends of the augers to automatically operate the feed system.

The system components must be designed to withstand continuous exposure to 350-degrees (F) HMA temperatures.

Unit must allow for manual override of the automatic feed system.

Pg. 14 under (Screed) “must be capable of providing berm profile”, is a bolt-on berm attachment acceptable?

Yes, that option would be acceptable.

Pg. 14 under (Operator Station) Can we lock-out the operator station with the e-stop pressed to meet lock-out/tag-out requirement? Is this sufficient?

Yes, that would be sufficient and acceptable.

Pg. 14 under (Screed) “Screed covers must be provided with wear plates” What are screed covers with wear plates? Please clarify.

SCDOT RESPONSE:

The specification is reworded from:

The screed must be capable of providing berm profile and the P32 paver screed controls and screed covers must be provided with wear plates

To:

The screed must be capable of providing berm profile and the paver screed controls covers shall be provided.

NOTE: WE ARE ASKING FOR A COVER FOR THE CONTROLS.

Pg.14 under (Paving Controls) Bid does not state if SCDOT wants 1 or 2 TopCon Averaging Skis per paver? Please Clarify.

SCDOT wants one per paver.

All other terms, conditions, bidding instructions, and specifications remain unchanged. If there are any questions or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment. Reference the “duty to inquire” clause in the original invitation for bid.