Amendment 1.pdf

SAP

State of South Carolina

Invitation For Bid

AMENDMENT 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026244 02/09/2024

JON BAYSDEN

803-737-4832 BaysdenJW@scdot.org

SCDOT Procurement Office

PO Box 191 Columbia SC 29202-0191

DESCRIPTION: *Highway Lighting Maintenance - D6

USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 02/22/2024 @ 14:30:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 02/02/2024 @ 12:00:00 EXPIRED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 03/08/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:BaysdenJW@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM

QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE

BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE

POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE

CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING

PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT

AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

[02-2A097-1]

QUESTIONS AND ANSWERS ARE BELOW. THE SCDOT’S ANSWER APPEARS IN RED.

1. Page 32 of 39 LABOR AND MATERIAL PAYMENT BOND REQUIRED – SPECIAL This paragraph requests a bond for the contract face value, to protect the state from all costs and damages by reason of the contractor’s default, breach, or failure to satisfactorily complete payments to all entities, individuals, and the like furnishing of labor or materials in connection with this contract. This has not been a requirement on maintenance contracts before. The contract face value usually represents a much higher amount than what it actually is performed under this contract. As stipulated on the solicitation, the Department will issues purchase orders towards work to be performed. This requirement would unnecessarily tie up offerors bonding capacity, on an amount that, based on experience, has never been executed by the Department. Please confirm if this requirement will be part of this contract.

If a Single PO exceeds $50,000, the contractor shall supply a labor and material payment bond.

2. Item pricing includes Furnish and Install Nema 4x Stainless steel enclosure for lighting system (w/o fnd.) Please clarify box dimensions (height x width x depth) The box dimensions are 36”x30”x12”

3. Item pricing includes Furnish and Install Single Aluminum Light Standard with Foundation – 35’

Breakaway – (sgl. Light Std 35’ht.Al.Pole-Incl Top Tenon Mt.) We assume these will be round poles.

Nevertheless, the different areas included in this contract have very different types of light poles, anchor bolt patterns, pole thickness, height and finish, tapered vs straight, wind requirements, etc.

When replacing an existing pole with a pole included in this item, more than likely they will be very different than what it is replacing. Can you please provide cut sheets on what will be considered standard under this item?

An example manufacturer cut sheet is provided (See Attachment C). The pole will be this one or equivalent.

4. Item pricing includes Furnish and Install Single Aluminum Light Standard with Foundation – 35’

Breakaway – (sgl. Light Std 35’ht.Al.Pole-Incl Top Tenon Mt.) Similar to question 3, please provide standard foundation drawing for above mentioned item.

No standard drawing for concrete/rebar foundation is available. Contractor may provide option(s) for review and approval.

5. Item pricing includes Furnish and Install Screw anchor foundation for 35’ Aluminum Pole. Please provide standard foundation drawing for above mentioned item.

Standard Drawing # 686-300-01 provides a standard for pedestrian pole screw-in foundations which are smaller

(NOT on this contract), but we are providing an example manufacturer cut sheet for lighting (See Attachment D).

The screw-in foundation will be this one or equivalent.

6. Item pricing includes Furnish and Install Street Luminaire Arm. Similar to question 3, there are many types of Luminaire Arm in the different areas included under this contract, and they are not interchangeable. Can you please provide cut sheets on what will be considered standard under this item?

Arm replacement will match what is existing. However, the most common style is provided in an example manufacturer cut sheet (See Attachment C).