Amendment 1.pdf

SAP

State of South Carolina

AMENDMENT ONE

Request for Quote

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400030184 10/05/2026

MEGAN LEATH

803-896-7735 MeganLeath@scdps.gov SC Department of Public Safety Attn: Procurement Office PO Box 1993 Blythewood SC 29016

DESCRIPTION: Statewide Monthly Pest Control for STP

USING GOVERNMENTAL UNIT: DEPARTMENT OF PUBLIC SAFETY

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 10/15/2026 10:00am EST (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 10/01/2026 12:00pm EST (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1 - ONLINE BID SUBMISSION

CONFERENCE TYPE: Non-Mandatory Site Visits DATE & TIME: Various – See list on Attachment A.

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: VARIOUS – SEE LIST ON

ATTACHMENT A.

AWARD &

AMENDMENTS

Award will be posted on 10/19/2026. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

AMENDMENT ONE

Invitation for Bid 5400030184

QUESTIONS FROM OFFERORS - AMENDMENT (MODIFIED)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING

FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS

RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-

REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT

FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART

OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY

THE ORIGINAL PROVISION.

The purpose of this Amendment is to answer vendor questions.

Questions & Answers:

Q1: Our company is a South Carolina licensed pest-control business with a current South Carolina Certified Applicator, but the company itself is newer and does not yet have three prior commercial pest-control contracts of similar size and scope. Would SCDPS accept the pest-control experience of the company's Certified Applicator, key personnel, or an identified subcontractor toward the seven-year experience requirement?

State’s Response: Yes, per SCOPE OF WORK/SPECIFICATION qualification 3. Company, or individuals in leadership positions, must have 7 years of experience in pest control services.

Q2: May the three required references include pest-control customers or professional references that demonstrate relevant pest-control performance but are not prior government contracts or contracts identical in size to the STP locations?

State’s Response: It is the responsibility of the vendor to submit information demonstrating and supporting their ability to adequately perform the services in this contract. The State believes the size of the locations to be small or medium structures at best, not large or mega structures.

Q3: If bidding on only one individual lot, is "similar size and scope" evaluated in relation to the facilities contained within that specific lot, rather than the entire statewide contract?

State’s Response: Yes, by lot.

Q4: Who is currently performing the service for Lots 1-6?

State’s Response: Currently only two locations (Dorchester EB & Dorchester WB) are receiving monthly pest control services. Lambright Pest Control is currently providing the services at the two locations.

Q5: What is the current contract amount for Lots 1, 2, 3, 4, 5 & 6?

State’s Response: There are no contracts currently in place for all lots. Only Dorchester EB and Dorchester WB are currently receiving pest control services at $250 per location per month.

Q6: Regarding exclusion expectations - Please define the extent of rodent exclusion included in the monthly service price. Does this include minor sealing of accessible entry points, or more extensive work such as screening vents, installing door sweeps, repairing damaged building components, and sealing roofline or crawlspace openings? Are there limits on labor, materials, or access equipment, and may work beyond those limits be separately quoted and authorized?

State’s Response: The expectation is for minor exclusion services as listed above, with best practice recommendations included in the monthly service price. The bidder should be capable of providing more extensive exclusion services, but SCDPS reserves the right to perform these services themselves and/or outsource them to other vendors. No extensive exclusion services shall be performed without a purchase order and confirmation from the STP Facility Manager.

Q7: Regarding rodent service history - Is a report or supporting documentation available for each facility covering the most recent 12 months of rodent-related work orders, service requests, emergency calls, callbacks, and exclusion services performed? Please include any outstanding or recurring issues and recommended exclusion work that remains incomplete.

State’s Response: Dorchester East and West had a report of rodents in December 2025. SCDPS added screens, sealant, and wire mesh to openings. Lambright Pest Control started performing services in January 2026, via baiting and glue traps. There has been no rodent activity detected since February 2026.

Q8: Regarding termite coverage and current protocol - The bidding schedule’s product category references termites, but termites are not expressly listed in the general pest scope. Please confirm whether termite inspection, treatment, prevention, or monitoring is required under this contract. Is a separate termite contract or warranty currently in place? Are services provided through spot treatments as needed, installed termite bait/monitoring stations, or another treatment program? If stations are installed, who owns them, and would the awarded contractor be expected to maintain, replace, or assume responsibility for them?

State’s Response: Termites are not covered under this contract and scope of work. The termite reference is the description from the NIGP Commodity and Service Code.

Q9: Regarding termite service history - Are service reports available for the most recent 12 months showing the termite services currently in place at each facility, including inspections, treatments, station monitoring, reported activity, callbacks, and unresolved recommendations?

State’s Response: No, service reports are not available.

Q10: Regarding bird-related service expectations - The bidding schedule’s product category also references birds, but bird services are not expressly defined in the scope. Please confirm whether bird management is included and, if so, identify the species, affected locations, and expected services. Does the expectation include trapping or physical removal, deterrents, nest removal, cleanup, or installation and maintenance of exclusion systems such as netting or screening? Please clarify how protected species and applicable restrictions on bird or nest removal are to be addressed, including responsibility for any necessary permits or authorizations. May substantial bird exclusion work be separately quoted and authorized?

State’s Response: Bird-related services are not covered under this contract and scope of work.

Q11: Regarding bird service history - Is a report or supporting documentation available for the most recent 12 months of bird-related issues, work orders, services performed, callbacks/recalls, and exclusion systems installed at each facility? Please include any recurring or unresolved issues and clarify who owns and maintains existing exclusion systems.

State’s Response: No reports or supporting documents are available.

Q12: Regarding fly/insect light traps - Are fly/insect light traps currently installed at any of the facilities? If so, please identify their locations, quantities, ownership, and whether maintenance or replacement is expected under this contract. Where lights are not currently installed, are suitable electrical outlets available at each facility for installation? Please clarify whether providing and installing these units is required within the monthly service price or may be separately quoted and authorized.

State’s Response: No, fly/insect light traps are not currently installed at any facility. Electrical outlet availability varies by location. It is at the applicator's discretion to utilize the most effective means to control the pests listed, minimizing emergency callbacks. These means shall be included in the monthly service price.

Q13: Regarding additional site visit opportunities - Are alternate site visit dates available for any of the facilities beyond the dates listed in Attachment A? If so, please provide the process for arranging access before the bid submission deadline.

State’s Response: No alternate site visit dates are available.

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN

UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP

RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO

INQUIRE” CLAUSE IN THE ORIGINAL INVITATION FOR BID.

QUESTIONS FROM OFFERORS - AMENDMENT (MODIFIED)