AMENDMENT 1.docx

MSAP

State of South Carolina

Fixed Price Bid Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400024252 November 15, 2022

FAITH WILLIAMS

803 896-6677 fwilliams@mmo.sc.gov SFAA, Div. of Procurement Services, OSP 1201 Main Street, Suite 600 Columbia SC 29201

DESCRIPTION: ELLUCIAN ERP IT CONSULTANTS

USING GOVERNMENTAL UNIT: Multi-Agency Statewide Term Contract

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 12/06/2022 11:00 AM EST (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 11/15/2022 12:00 PM EST email questions to fwilliams@mmo.sc.gov (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ON-LINE SUBMISSION

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] PREFERENCES DO NOT APPLY

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)). PREFERENCES DO NOT APPLY

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

Answers to Bidder Questions are as follows:

The answer for this question is provided on page 26 of the original solicitation:

AWARD CRITERIA -- FIXED PRICE BIDDING (MOD)

Award will be made to all responsive and responsible Offerors. Offerors must bid at the rate provided by the State or less. Offer made in excess of the maximum amount will be rejected

There is not a budget established for this contract.

The answer for this question is provided on Page 17 (III.A.2) of the original solicitation:

Ellucian ERP Services shall be provided as needed by different entities and based on a State established Statement of Work unique to each specific project. If necessary, modifications to the Statement of Work shall be mutually agreed upon prior to performance. There are currently no projects planned for use through awarded contracts.

The answer for this question is provided on Page 17 (III.A.2) of the original solicitation:

Ellucian ERP Services shall be provided as needed by different entities and based on a State established Statement of Work unique to each specific project. If necessary, modifications to the Statement of Work shall be mutually agreed upon prior to performance. There are currently no projects planned for use through awarded contracts.

Also Page 19 (III.B.8) of the original solicitation:

As indicated next to the category title; some personnel categories have the option for remote performance. The UGU will determine whether onsite or remote personnel are required for each Statement of Work.

The answer for this question is provided on Page 6 of the original solicitation (Section I):

Currently, the State utilizes contracts awarded under the terms and conditions of Solicitation 5400012302 all information relating to those contracts may be found online.

Yes

No

This information is unknown.

The original solicitation does not set forth any requirements for subcontracting.

The information regarding previously filled positions is unknown. The answer for the latter is provided on Page 17 (III.A.2) of the original solicitation:

Ellucian ERP Services shall be provided as needed by different entities and based on a State established Statement of Work unique to each specific project. If necessary, modifications to the Statement of Work shall be mutually agreed upon prior to performance. There are currently no projects planned for use through awarded contracts.

The original solicitation document does not request proposed candidates as a part of the offerors’ response. Bidders are cautioned to limit their responses to what is requested in Section IV of the original solicitation entitled, “Information for Offerors to Submit” Pages 23-24. Excess information will not be considered in evaluations.

No. Offerors are cautioned to bid as specified.

The answer for this question is provided on Page 17 (III.A.2) of the original solicitation:

Ellucian ERP Services shall be provided as needed by different entities and based on a State established Statement of Work unique to each specific project. If necessary, modifications to the Statement of Work shall be mutually agreed upon prior to performance. There are currently no projects planned for use through awarded contracts.

Also Page 19 (III.B.8) of the original solicitation:

As indicated next to the category title; some personnel categories have the option for remote performance. The UGU will determine whether onsite or remote personnel are required for each Statement of Work.

Do not submit either. The original solicitation document does not request proposed candidates as a part of the offerors’ response. Bidders are cautioned to limit their responses to what is requested in Section IV of the original solicitation entitled, “Information for Offerors to Submit” Pages 23-24. Excess information will not be considered in evaluations.

Please refer to Page 17 (III.A.2) of the original solicitation:

Ellucian ERP Services shall be provided as needed by different entities and based on a State established Statement of Work unique to each specific project. If necessary, modifications to the Statement of Work shall be mutually agreed upon prior to performance. There are currently no projects planned for use through awarded contracts.

The questions regarding agreements currently in place are not relevant to this solicitation; and should be directed to the Contracting Officer Representative at the location with whom the agreement has been made.

Currently, there are no anticipated changes to the expectations denoted on the face of the original solicitation and this Amendment (1):

The answer for this question is provided on page 26 of the original solicitation:

AWARD CRITERIA -- FIXED PRICE BIDDING (MOD)

Award will be made to all responsive and responsible Offerors. Offerors must bid at the rate provided by the State or less. Offer made in excess of the maximum amount will be rejected

No. Questions about submitting a bid are not relevant to the Q&A process. Further, offerors should refer to Page 16 (Section II.B.) of the original solicitation for directions regarding online bidding support:

ON-LINE BIDDING INSTRUCTIONS (MOD)

(a) Mandatory Registration. You must register before you can submit an offer online! See clause entitled "VENDOR REGISTRATION MANDATORY."

(b) Steps for On-Line Bidding #1 The link provided on the solicitation’s Cover Page will take you to our web based on-line bidding system, where you will enter and/or upload your offer.

#2 Follow the general user instructions posted at www.procurement.sc.gov under the heading “Doing Business with Us” and then “Submitting Offers.”

#3 Confirm your offer has a status of “submitted” by refreshing the “RFx and Auctions” screen.

Only offers with a status of “submitted” have been received by the State.

Offers with a status of “saved” have not been received.

#4 Save or print a copy of your offer using the “Print Preview” button after your offer has been submitted.

(c) If you have problems entering an on-line offer, you must contact the SCEIS Help Desk for assistance at (803) 896-0001 and follow the prompts. You may also contact the SCEIS Help Desk on-line at http://www.sceis.sc.gov/vendorrequests/. Do not contact the Procurement Officer with problems entering an offer into the system. Only questions regarding the solicitation document should be addressed with the Procurement Officer.

(d) Do not wait until the last minute to submit your offer. If an on-line offer is not completed and in a submitted status prior to the submission deadline, the offer will not be considered for award.

End of Amendment 1

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