Amended RFR New Dialysis Room 08.12.2026.pdf

RFR DRM 2026-37 New Dialysis Room COMMBUYS Bid# BD-27-1025-DOCFS-1000E-132222

Document Sensitivity Level: High during development; Low once published.

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF PUBLIC SAFETY &

SECURITY

DEPARTMENT OF CORRECTION

50 MAPLE STREET, SUITE 3

MILFORD, MA 01757

Request for Response (RFR)

Document Title: New Dialysis Room

COMMBUYS Bid#: BD-27-1025-DOCFS-1000E-132222

Agency Document Number: RFR # DRM 2026-37 New Dialysis Room

Issue Date: August 7, 2026

Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation) that may be found on COMMBUYS (www..com). Bidders are responsible for reviewing and adhering to all information, forms, and requirements for the entire Bid, which are incorporated into the Bid. Bidders also may contact the OSD Help Desk at OSDHelpDesk@mass.gov or by phone at 1-888-MA-STATE (627- 8283). The OSD Help Desk is staffed from 8:00 p.m. to 5:00 p.m. Monday through Friday, Eastern Time, except during federal, state, and Suffolk county holidays.

Document Sensitivity Level: High during development; Low once published.

TABLE OF CONTENTS

Table of Contents

1. Glossary

2. RFR Introduction and General Description

2.1. Procurement Scope and Description

2.2. Applicable Procurement Law

2.3. Number of Awards

2.4. Eligible Entities

2.5. Acquisition Method(s)

2.6. Performance and Payment Time Frames Which Continue Beyond Duration of Contract

2.7. Contract Duration

3. Estimated Procurement Calendar

3.1. Point of Contact

3.2. Contract Management

3.3. Questions and Answers Regarding the RFR

3.4. Amendment Deadline

3.5. Site Visit

4. Specifications

4.1. Compensation Structure/Pricing

4.2. Performance Management

5. Evaluation Criteria

5.1. Withdrawing a Quote

6. Instructions for Execution and Submission of Commonwealth Standard Forms

Document Sensitivity Level: High during development; Low once published.

1. Glossary In addition to the definitions found in 801 CMR 21.00, which apply to all procurements for goods and services, the definitions found below apply to this Solicitation:

Agency – See Department.

Bid – While a bid may generally refer to an offer or response submitted in response to a Solicitation or Request for Response (RFR), in COMMBUYS, a “bid” refers to the solicitation, RFR or procurement.

Department/DOC – The Massachusetts Department of Correction, the purchasing agency.

Bidder – An individual or organization proposing to enter into a Contract to provide a Commodity or Service, or both, to or for a Department or the State.

The utilization of the term Bidder in this RFR references vendors during the bid submission process.

Contract – A legally enforceable agreement between a Contractor and a Department. ANF, OSD and CTR shall jointly issue Commonwealth Terms and Conditions, a Standard Contract Form and other forms or documentation that Departments shall use to document the Procurement of Commodities or Services, or both. COMMBUYS refers to Contract records as “Purchase Orders” or “Blanket Purchase Orders.”

For the purpose of this procurement, the Contract shall consist of the following documents in order of priority: (1) the Commonwealth Terms and Conditions; (2) the executed Standard Contract Form; (3) the DOC’s Request for Response; (4) the Contractor’s Response to the DOC’s RFR, excluding any language stricken by the Department as unacceptable and including any negotiated terms and conditions allowable pursuant to 801 CMR 21.00.

Department Contract Manager – See Strategic Sourcing Services Lead.

Contractor – An individual or organization which enters into a Contract with a Department or the State to provide Commodities or Services, or both.

The RFR document delineates obligations that are the responsibility of the Contractor.

Evaluation – The process, conducted by the Strategic Sourcing Team, of reviewing, scoring and ranking the submitted Quotes and Proposals related to this Bid.

Request for Response (RFR) The mechanism used to communicate Procurement specifications and to request Quotes from potential Bidders. An RFR may also be referred to as a "Bid” or “Solicitation.”

Facility - An institution of the DOC, including all prisons, correctional centers, pre-release centers, the Massachusetts Treatment Center (MTC), any modular expansion, any reopened Facility, and any new Facility.

Response – The Bidder’s complete submission (or “Quote” as referenced in COMMBUYS) in response to a Solicitation, in other words, a “Bid” or “Proposal.”

Solicitation – See Request for Response (RFR).

Document Sensitivity Level: High during development; Low once published.

Strategic Sourcing Team (SST) – Representatives from various eligible entities and interested stakeholders that design procurements, develop specifications, conduct Solicitations, evaluate responses to Bids and award Statewide or Department Contracts. The SST also monitors Contractor performance through performance measures and the level of customer satisfaction throughout the life of the Contract. In some agencies, SSTs are referred to as “Procurement Management Teams (PMT).”

Strategic Sourcing Services Lead (SSL) – Individual designated by the procuring Department to lead the Strategic Sourcing Team and the solicitation and resulting Contract. In some agencies SSLs are referred to as “Procurement Team Leads (PTL).” COMMBUYS Refers to the SSL in the Header Information section of a Bid as the “Purchaser”.

2. RFR Introduction and General Description

2.1. Procurement Scope and Description

The Massachusetts Department of Correction (“Department”) is soliciting Bidders to provide the necessary labor, materials and equipment to install a new water piping system for the Dialysis Room at MCI Shirley.

2.2. Applicable Procurement Law

This Bid is issued under the following law(s):

MGL c. 7, § 22; c. 30, § 51, § 52; and 801 CMR 21.00 (Goods and Services)

2.3. Number of Awards

The Department seeks a single Contractor and will award one Contract.

2.4. Eligible Entities

Any Contract resulting from this Bid will be open for use to the Issuing Entity (DOC) only.

2.5. Acquisition Method(s)

The acquisition method(s) to acquire goods and/or services from this Solicitation are:

Outright Purchase

Fee for Service

2.6. Performance and Payment Time Frames Which Continue Beyond Duration of Contract

All term or other agreements for services entered during the duration of this Contract and whose performance and payment time frames extend beyond the duration of this Contract, shall remain in effect for performance and payment purposes (limited to the time frame and services established per each written agreement). No new agreements for services may be executed after the Contract has expired.

2.7. Contract Duration

The expected duration of this Contract is as follows:

Construction Start to Substantial Completion, 3 months from Contract Award.

Document Sensitivity Level: High during development; Low once published.

3. Estimated Procurement Calendar

EVENT DATE

Bid / RFR Release Date August 7, 2026 Bid Intent Form Due Date August 12, 2026 / 5:00 PM Bidder’s Site Visits (see below for additional information)

August 13, 2026 / 9:00 AM

Deadline for Submissions of Bidder Written Questions

August 17, 2026 / 5:00 PM

Official Answers for Bid Q&A Published (Estimate)

August 19, 2026

Bid Amendment Deadline / Bid Docs Will Not Be Amended After This Date

August 19, 2026

Deadline for Quote/Bid Responses (“Bid Opening Date/Time” In CommBuys)

August 21, 2026 / 1:00 PM

Evaluation of Initial Bid Responses (Estimate) Week of August 24, 2026

Notification of Apparent Successful Bidder(s) (Estimate)

August 28, 2026

Estimated Contract Start Date September 2026

Times are Eastern Standard/Daylight Savings (US), as displayed on the COMMBUYS system clock displayed to Bidders after logging in. If there is a conflict between the dates in this Procurement Calendar and dates in the Bid’s Header, the dates in the Bid’s Header on COMMBUYS shall prevail. Bidders are responsible for checking the Bid record, including Bid Q&A, on COMMBUYS for Procurement Calendar updates.

3.1. Point of Contact

All formal communication during the bidding period shall be only through the designated point of contact and all submissions shall be via COMMBUYS.

The prime point of contact for this solicitation will be:

SST Leader Name: Tina Connery

SST Leader Title: Contract Specialist III

Email address: tina.m.connery@doc.state.ma.us

3.2. Contract Management

The “Purchaser” contact listed in the Master Blanket Purchase Order on COMMBUYS for this Contract is the Department’s Contract Manager.

The Department’s Contract Manager is the point of contact for interested Bidders during the procurement process. Bidders may contact the Contract manager if the Bidder is having trouble obtaining any required attachments electronically through Commbuys. Bidders are prohibited from communicating directly with any employee of the procuring Department or any member of the SST regarding this RFR except as specified in this RFR, and no other Department employee or representative is authorized to provide any information or respond to any question or inquiry regarding this RFR.

Document Sensitivity Level: High during development; Low once published.

The Department’s Contract Monitor is the Department employee responsible for managing and administering the Contract upon award. The Department’s Contract Monitor will be the point of contact for the successful Bidder and Contractor concerning day to day operational matters and the performance of duties of the Contract.

Contract Manager: Contract Monitor:

Tina Connery Brandon Avila Tina.M.Connery@doc.state.ma.us Brandon.Avila@doc.state.ma.us

3.3. Questions and Answers Regarding the RFR

Questions and clarification requests shall be minimized or aggregated to the extent possible.

All questions and clarification requests shall be made by the Bidder by pressing the “Bid Q&A” tab for the RFR in COMMBUYS. Responses to requests for clarification or questions will be provided in writing and issued by the Strategic Sourcing Team Leader via COMMBUYS. In addition, the Department of Correction reserves the right to, in its sole discretion, not answer all questions submitted by Bidders. It is the Bidder’s responsibility to verify the receipt of questions and clarification requests.

Questions may be asked only prior to the deadline for submission of questions stated in the estimated procurement calendar. Bidders are responsible for entering content suitable for public viewing since all the questions will be accessible to the public. Bidders must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Bidder’s company or other companies. The SST reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Department or this bid. All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

3.4. Amendment Deadline

The SST reserves the right to make amendments to the Bid after initial publication. It is each Bidder’s responsibility to check COMMBUYS for any amendments, addenda, or modifications related to this Bid. The SST and the Department accepts no responsibility and will provide no accommodation to Bidders who submit a quote based on an out-of-date Bid or on information received from a source other than COMMBUYS.

3.5. Site Visit

Bidders who plan to attend the site visit on Thursday August 13, 2026, at 9:00 AM must complete and email the following documents to DRMProjectRequest@doc.state.ma.us no later than Wednesday August 12, 2026, at 5:00 PM:

Background Clearance Form Volunteer and Contractor Training and Acknowledgement of Prison Rape

Elimination Act (PREA) Form

The Site Visit is mandatory unless Bidders have previously visited the site. All personnel working on site must provide an OSHA-10 certificate.

Document Sensitivity Level: High during development; Low once published.

4. Specifications The Department is seeking responses for the installation of new water process piping system for the new Dialysis Room system, located at 104 Harvard Road, Shirley, MA 01464 as described as follows:

Relocate the 3 pre-treatment tanks into the new water room (Electrical power provided by others for the 3 tanks)

Plumb new isolation ball valves/bypass headers for each tank (2 carbon, 1 water softener) (Replumb to the tanks)

Plumb drain plumbing from each tank to new floor drain (in the water room) Plumb the sediment filter after the water softener and to the RO in the water room.

Plumb the RO to the drain and the new SCH 80 PVC loop.

The new SCH 80 PVC loop shall be plumbed around the room to the dialysis stations and back to the RO. With isolation valves.

Install a new bacteria filter with pre/post sample ports and sample port.

Install new DI divert valves with bypass. Reuse electronics that will be installed after the

RO is operational, disinfected, and validated by Dialysis Provider.

Install new double check valves on SCH 80 PVC loop and PSI regulator.

Move the RO from its current location into its new location (Electrical power is provided by others) Move the Bicarb tank from its current location into its new location (Electrical power is provided by others) Provide and install Ameriwater mixing valve setup with cold water bypass to duplicate existing mixing valve setup. The DOC will install and plumb Hot/Cold to the mixing valve.

Bidders are required to provide 50% payment bond if total contract is >$25,000.

Bidders are required to provide OSHA-10 Certificates for all personnel working on site.

4.1. Compensation Structure/Pricing

The acquisition method(s) to acquire goods and/or services from this Bid are:

Outright Purchase Fee for Service

Compensation will be based solely on the pricing information provided by the Bidder and accepted by the Department. Bidders responding to this RFR must complete and return:

Response Form A Price/Cost Sheet

4.2. Performance Management

Any and all work performed through the duration of the Contract must be guaranteed by the Contractor to be completed in a workmanship-like manner and according to applicable codes and industry accepted standards. Contractors will only be expected to provide services in their area(s) of expertise; that is, the business for which they receive an award.

Document Sensitivity Level: High during development; Low once published.

5. Evaluation Criteria Bidder scores will be used to rank Bidders and will determine which Bidders proceed to subsequent stages of the evaluation and/or enter into negotiations with the Department to receive a Contract award.

Below are the criteria and maximum points available:

Criteria Maximum Points Available Pricing 50

Company Background/Expertise

Licenses/Certifications 10 Financial Stability 10

Business References 5 Certified MA Small

Business Purchasing Program

Total: 100 Added Value (5 Points) 5

Grand Total: 105

Added value is determined by the Strategic Sourcing Team (SST). Added value is discretionary.

Added value could be anything in the proposal that the Bidder includes, that in the view of the SST, is above and beyond the requirements of the RFR, and results in a “best value” to the Department, which the SST determines to be an additional “plus”, and worthy of additional points.

The SST determines the number of added value points, if any, on a case by case by basis.

5.1. Withdrawing a Quote

Prior to Bid Opening Date/Time

Quotes may be withdrawn using the “Withdraw Quote” button offered under the Summary tab of a submitted Quote in COMMBUYS.

After Bid Opening Date/Time

Quotes may not be withdrawn after the Bid Opening Date/Time. If the Bidder wants to remove a Quote from consideration, contact the Strategic Sourcing Services Lead for guidance.

6. Instructions for Execution and Submission of Commonwealth Standard Forms

Bidders must submit the following forms:

Business Reference Form This is a required form for this procurement. Bidders must submit three references. In completing this form, note that the “Bidder” is the name of the company submitting a Quote in response to this RFR and the “RFR Name/Title” and the “Agency Document Number” can be found on the cover of the RFR document and in the Short Description field in the Header Information of the Bid record in COMMBUYS. Also, please note that: “Reference

Document Sensitivity Level: High during development; Low once published.

Name” is the name of the organization (if not applicable, then name of the individual) that is providing the reference; “Contact” is the name of the individual inside the organization that will provide the reference; and the “Address,” “Phone #” and “Fax/Internet Address” are those of the “Contact” so that the SST may be able to reach them.

Environmentally Preferable Product Information In line with the Commonwealth’s efforts to promote products and practices which reduce our impact on the environment and human health, Bidders are encouraged to provide information regarding their environmentally preferable/sustainable business practices as they relate to this Contract wherever possible. Bidders must complete this form and submit it with their RFR Response.

Response Form A Bidders must sign and return.

Appendix A

This document incorporates additional terms and conditions associated with this RFR and should be reviewed by bidders. This is for review and reference only; it does not need to be returned by bidders.

The above attachments are available on: COMMBUYS Bid# BD-27-1025-DOCFS-1000E-132222 on www.commbuys.com.

Additional forms will be needed after receiving an intent to award for official execution of contract.

The additional forms will include but not be limited to the Standard Contract Form, Prompt Payment Discount Form, Contractor Authorized Signatory, W-9, and Electronic Fund Transfer Form. All forms will be sent electronically to Vendor through an Adobe Sign Link.