Agency_Bid_Instructions.docx

BIDDER INSTRUCTIONS

Procurement

AGENCY SOLICITATION

BIDDER INSTRUCTIONS

Central Purchasing

COVER PAGE

SOLICITATION/EVENT

Solicitation/Event number

EV00000951

Solicitation/Event issue date 07/09/2026

DUE DATES (each occurs at 3 p.m. Central Standard Time)

Questions:

07/20/2026 Supplier response:

08/05/2026

CONTRACT TYPE

SOLICITATION/EVENT TYPE

|X| Request for information

SUBMIT RESPONSE

You must upload to the Oklahoma Supplier Portal.

CONTRACTING OFFICER

Name:

George Chang

Email:

SDEPurchasingBID@sde.ok.gov

Phone:

(405) 522-6568

BIDDER INSTRUCTIONS

1. Introduction The Oklahoma State Department of Education (OSDE) issuing this Request for Information (RFI) to gather information from the vendor community regarding available solutions related to Multi-Tiered System of Supports (MTSS) coaching. This RFI is not a competitive solicitation and will not result in a contract, award, or purchase. No pricing, bids, or binding offers are requested or accepted.

Vendor participation in this RFI is voluntary and at the vendor’s own expense.

2. Definitions The following terms, when used in these Bidder Instructions, shall have the following meanings:

2.1 RFI - A Request for Information issued solely for market research and planning purposes.

2.2 Vendor - Any organization or individual submitting information in response to this RFI.

2.3 Response - The informational materials submitted by a vendor addressing the requirements in Attachment A.

2.4 Update - Any clarification or additional information OSDE posts to the solicitation event during the RFI period.

This section is intentionally limited because this RFI is not a procurement and does not establish contractual terms.

3. Purpose of the RFI The purpose of this RFI is to identify potential suppliers that can provide Multi-Tiered System of Supports (MTSS) coaching services aligned to the OKMTSS framework for Oklahoma public school districts. Information gathered will support OSDE’s development of a list of approved MTSS coaching suppliers for consideration by the State Board of Education.

This RFI is for information‑gathering only and does not create a contractual relationship between OSDE, the State Board of Education, and any vendor.

4. Response Requirements Attachment A includes Foundational Requirements, Coaching and Service Delivery Requirements, and Mandatory Compliance Requirements. Vendors should address each applicable requirement in Attachment A and provide clear, detailed responses demonstrating how their solution meets or exceeds the stated criteria.

Responses will be used to understand each vendor's experience, capacity, and alignment to the Foundational Requirements, Coaching and Service Delivery Requirements, and Compliance Requirements listed in Attachment A. This information will support OSDE in developing an approved reference list of MTSS coaching providers for consideration by the State Board of Education.

5. Scope of Information Requested Vendors should review Attachment A and provide responses addressing each of the Foundational Requirements, Coaching and Service Delivery Requirements, and Compliance Requirements. Vendors may also include any additional information that would help OSDE understand their MTSS coaching model, organizational capacity, or approach.

6. Submission Instructions

6.1 Any updates to this RFI will be posted to the solicitation event at the same online link.

6.2 Vendors are responsible for monitoring the solicitation event for any posted updates or amendments. This RFI does not create a contract, and no contractual terms apply.

7. Response Format Vendor responses should be organized in a clear and logical structure that aligns with the requirements in Attachment A. To support OSDE’s review, vendors should structure their response using the following format:

7.1 Vendor Information

· Vendor name

· Primary contact name

· Email address

· Phone number

7.2 Vendors should address each Foundational Requirement listed in Attachment A, Section 1. Responses should describe the vendor’s experience, capacity, personnel qualifications, past performance, and alignment to the OKMTSS framework.

7.3 Vendors should respond to each Coaching and Service Delivery Requirement listed in Attachment A, Section 2. Responses should provide detailed information about organizational capacity, staffing, coaching model and approach, data practices, professional development, technology capabilities, partnerships, and pricing.

7.4 Vendors should respond to each Compliance Requirement listed in Attachment A, Section 3. Responses should provide clear information describing the vendor’s capacity and experience related to federal program compliance, documentation and audit readiness, and data privacy and security. Vendors should address applicable topics such as compliance with EDGAR and 2 C.F.R. Part 200, experience with federal program funding (e.g., Title I, Title IV‑A, IDEA, ESSER), documentation practices supporting allowable use of funds, audit participation, and adherence to federal and state student data privacy laws, including FERPA.

7.5 Vendors may include optional supporting materials such as product descriptions, technical documentation, sample reports, case studies, research summaries, professional development artifacts, or other resources that help OSDE understand the vendor’s MTSS coaching model, service delivery approach, and overall capacity.

Responses should be concise, clearly labeled, and easy to navigate. Vendors should avoid duplicating content across sections unless necessary for clarity.

8. Updates to the RFI OSDE may issue updates to this RFI. Any updates will be posted to the solicitation event.

Vendors are responsible for monitoring the event for any posted updates.

9. Confidentiality All materials submitted in response to this RFI become the property of OSDE. Vendors may mark proprietary or confidential information in accordance with the Oklahoma Open Records Act. OSDE will evaluate confidentiality claims consistent with applicable law.

Vendors should not submit student data, live credentials, or any sensitive or regulated data.

10. Evaluation of Responses OSDE will review vendor submissions for informational purposes only. Responses will be evaluated based on the degree to which they address the questions and informational needs outlined in Attachment A.

Responses will not be scored, ranked, or rated.

OSDE may identify multiple vendors whose responses demonstrate strong alignment with the information requested in this RFI. Any such identification is informational only and does not constitute a contract award, commitment to purchase, or competitive advantage in any future procurement.

OSDE may request additional information or clarification from vendors if needed to better understand submitted materials.

11. No Obligation / Not a Procurement This RFI is not a procurement and does not obligate OSDE to:

· Issue a future solicitation

· Purchase any product or service

· Enter into a contract

· Conduct vendor demonstrations

· Provide feedback on submissions OSDE may or may not use the information received to develop a competitive future solicitation.

12. Contact Information All communication regarding this RFI must be directed to the contact listed on the RFI Cover Page. Communication with other OSDE personnel may result in disqualification from future procurement activities related to this subject area.

13. Submission Deadline The response deadline will be assigned when the solicitation event is created.

Deadline: 08/05/2026 at 3:30 p.m. Central Time.

14. Disclaimer Participation in this RFI does not provide any advantage or preference in any future procurement. Vendors who assist in preparing a future solicitation may be precluded from competing in accordance with Oklahoma Attorney General Opinion 06‑23.

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