Pre_proposal_Powerpoint.pptx

U.S. Forest Service

WELCOME

PRE-PROPOSAL CONFERENCE

AG-4283-S-17-0007

APALACHICOLA NATIONAL FOREST

ROAD MAINTENANCE IDIQ TASK ORDER CONTRACT

JUNE 14, 2017

Presented By: Laurie Mahalla Contracting Officer

U.S. Forest Service

AGENDA

Arrival/Sign-In Introductions General Information/Purpose Disclaimer Performance Work Statement and Attachments Overview Solicitation Review (SF1449, General Contract Information, Offeror Submittal Instructions) Technical Evaluation Process Overview Break Question and Answer Session Final Comments

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ARRIVAL/SIGN-IN

Please sign-in prior to leaving the conference room on the sign-in sheet provided.

Sign-in sheet will be published on FBO.

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INTRODUCTIONS

Government Contractors

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GENERAL INFORMATION/PURPOSE

Silence all cell phones.

No recording.

Eliminate misunderstanding of the solicitation and PWS.

To understand the proposal instructions.

To identify and resolve questions regarding the requirement.

Q&A will be included on Amendment 0001 and announced on FBO.

U.S. Forest Service

DISCLAIMER

If there is a conflict between Terms and Conditions and the information that is disseminated today, the solicitation terms and conditions shall control.

The solicitation is the only document to rely upon to determine government’s requirement.

Any changes shall be made by an amendment issued by CO in order to be binding.

To date, no amendments have been issued.

If an amendment is required, the Government will post to FBO.

Extension to extend due date and time may or may not happen.

U.S. Forest Service

PERFORMANCE WORK STATEMENT AND ATTACHMENTS OVERVIEW

Attachment 1: Performance Work Statement Attachment 2: Work Order and Notice of Noncompliance Attachment 3: Wakulla District Road Maintenance Tracking Spreadsheet Attachment 4: Apalachicola District Road Maintenance Tracking Spreadsheet Attachment 5 and 6: Wage Determinations Attachment 7: Quality Assurance Surveillance Plan (QASP) Attachment 8: Technical Exhibits

U.S. Forest Service

SOLICITATION REVIEW

SF1449

Complete Block 17a Complete Block 30 a, b, and c Complete Block 12 Schedule of Supplies/Services (Items) Watch the math!!!

U.S. Forest Service

GENERAL CONTRACT INFORMATION

Single award, IDIQ, task order contract.

Firm-fixed price Period of Performance: 24 months FAR Part 12 – Commercial Contracting 100% small business set-aside Performance Based Offer Acceptance Period: 120 days Register in SAM

U.S. Forest Service

OFFEROR SUBMITTAL INSTRUCTIONS

DUE: NLT June 30, 2016, 2:00pm ET Late proposals are not accepted.

Electronic submission: Watch file size, adjust submission accordingly allowing sufficient time for the file to be transferred and received PRIOR to requested due date and time.

U.S. Forest Service

Two separate documents:

Technical Proposal (Volume 1): Addresses the evaluation criteria that reflects a thorough understanding of the requirement.

Business Proposal (Volume 2): Completed Schedule of Supplies/Service (Items)

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Offeror must respond to all non-price evaluation factors (Corporate Experience/Past Performance and Technical Capability) as described under FAR 52.212-2 Evaluation –Commercial Items (OCT 2014) (Technical Proposal – Volume 1) Completed Schedule of Items (Business Proposal – Volume 2) Offeror shall include representations in FAR 52.209-7;

Offeror shall include representations in FAR 52.209.11;

Offeror shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via the System for Award Management (SAM) online at www.sam.gov.

U.S. Forest Service

TECHNICAL EVALUATION PROCESS OVERVIEW

Evaluation Factors: Past Performance, Technical Capability, and Price

Past performance: Provide 3 relevant past performance contracts on road maintenance projects within the last 3 years Evaluation: Determine contractor’s technical/quality of the service, schedule/timeliness, management or business relations, small business subcontracting, regulatory compliance, and other noted information on previous work.

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Technical Capability: Provide a proposal that reflects a thorough understanding of the requirement, including achieving the objectives of the PWS, related Tasks and Subtasks, Key Personnel, Safety Plan, Equipment Specifications and Quality Control Plan

Evaluation: The Government will evaluate the technical approach and ensure the methodology successfully meets the requirements with the PWS, (as stated above).

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Price: Complete the Schedule of Supplies/Services (Items).

Evaluation: Conduct a price analysis.

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Selection and Award: Use the LPTA (Lowest Price Technically Acceptable) procedure to make a best value award.

Each proposal will be reviewed to ensure it conforms to all the solicitation requirements.

A price analysis will be completed to determine lowest price proposal.

Tech evaluation team will evaluate that proposal is technically acceptable or not.

If technically acceptable, award will be made to that contractor, if not, the next proposal will be evaluated and if technically acceptable, award will be made.

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Past Performance Exceptional Very Good Satisfactory Marginal Unsatisfactory Not Applicable

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Technical Acceptability Technically Acceptable Technically Unacceptable

Price Grand total Mathematical error free Determination of price reasonableness Reject if determined not Fair and Reasonable, unrealistically high or low in price

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QUESTION AND ANSWER SESSION

Offerors will submit their questions in writing to the CO at the break.

Questions are expected to be primarily focused on understanding the solicitation including the PWS and the proposal instructions.

All questions must be submitted in writing.

Verbal answers will be provided, if possible, during this session.

Written answers will be made available on FBO via amendment.

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BREAK

(submit questions)

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FINAL COMMENTS

Typical Proposal Shortfalls:

Proposal instructions are not followed Information not provided as requested StatementS in the proposal are not well supported

Late Proposals

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FINAL COMMENTS

Late Proposals.

Calculation errors: Ensure that Quantity multiplied by Unit Price equals Total Price.

Incomplete Proposals.

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ADJOURN

AND

THANK YOU

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