A7_QASP.pdf

Apalachicola National Forest Road Maintenance

Quality Assurance Surveillance Plan (QASP)

1. Purpose

This Quality Assurance Surveillance Plan (QASP) is a Government developed document used to ensure that systematic quality assurance methods are used in the administration of the Performance-based Acquisition (PBA) standards included in this Performance Work Statement (PWS). The intent is to ensure that the Contractor performs in accordance with the performance standards/acceptable quality levels contained in the PWS; that the Government receives the quality of services called for in the contract; and, that the Government only pays for the acceptable level of services received.

2. Scope

It is important to understand the responsibilities of the parties and distinguish between the Quality Control Plan and the QASP. The contractor is responsible for managing and developing a Quality Control Plan to meet the quality standards established in the PWS.

The QASP is put in place to provide Government surveillance and oversight of the contractor’s efforts in meeting the performance standards (Quality Assurance Standards- QAS) required by the contract. The QASP is not part of the contract nor is it intended to duplicate the Contractor’s Quality Control Plan. The Government may provide the Contractor with an informational copy of the QASP to support the Contractor’s efforts in developing a Quality Control Plan that will interrelate with the QASP.

3. Government Resources

The following personnel will implement all surveillance activities:

Contracting Officer. The Contracting Officer ensures performance of all necessary actions for effective contracting and ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer: Laurie Mahalla Telephone Number: 850-523-8598 Email Address: lauriekmahalla@fs.fed.us

Contracting Officer’s Representative (COR). The COR is responsible for technical administration of the contract and assures proper Government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the Contracting Officer for action.

Contracting Officer’s Representative: Stephen (Todd) Waller Telephone Number: 501-337-6308 Email Address: swaller@fs.fed.us

4. Methods of QA Surveillance

The surveillance methods listed below shall be used in the administration of this QASP.

The specific surveillance method for each performance standard and acceptable quality level is listed in the “Monitoring Method” column of the PWS.

COR Review – Indicates that the COR will be responsible for monitoring the Contractor’s performance in meeting specific performance standards/acceptable quality levels.

In the case of a written deliverable, the COR Review will consist of up to 100% inspection of the specific deliverable and supporting documentation.

In the case of day-to-day support activities, the COR Review will consist of periodic inspections or random monitoring.

The results of all monitoring activity shall be documented on the Surveillance Activity Summary Form. The COR shall submit copies of this form to the Contracting Officer on a quarterly basis, at the conclusion of contract performance, and whenever contractor performance fails to meet acceptable quality levels.

5. Documentation

The COR will, in addition to providing documentation to the Contracting Officer, maintain a complete quality assurance file. The file will contain copies of all reports, evaluations, recommendations, surveillance checklists, and any actions related to the Government’s performance of the quality assurance surveillance function. All such records will be retained for the life of the contract and forwarded to the Contracting Officer upon completion.

Quality Assurance Surveillance Plan

Task or Subtask

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

TASK

5.1

Blade and Blade/Compact and Disc/Blade/ Compact

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

2. Project Plans

3. Performance Standard:

No damage to drainage structures and road appurtenances. See below.

See below. See below.

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TASK

5.1.1

Blade Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

2. Project Plans

3. Performance Standard:

2-4% crown Ensure positive drainage

Smooth surface; no ruts, pot holes, rills or wash boarding

Drainable, uniform riding

100% compliance

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status Report and through COR periodic random inspections.

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments surface; no berms or concentrations of grass and/or pine straw

Traveled way perpetuated;

existing traveled way retained

Maintain fore slopes/ fill slopes; no erosion caused rills > 3 inches

TASK

5.1.2

Blade and Compact

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Equipment operated over full width of the traveled way no visible deformation of the surface

Compaction completed after blading activity to capture existing moisture and/or prevent surfacing loss

Full width and length of traveled way compacted

100% compliance

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status Report and through COR

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

Proper compaction equipment used

5.1.3

Disc, Blade and Compact

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Equipment operated over full width of the traveled way and to the extent that material can be easily incorporated into roadbed

Discing before blading activity

Full width and length of traveled way to be disced

Proper disc equipment used

100% compliance

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status Report and through COR

5.2

General Road Repair

Work must be accomplished in accordance with (IAW) the following, as applicable:

Work must be accomplished in accordance with (IAW) the following, as applicable:

See Below. See Below.

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Repairs performed within response time.

See below.

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TASK

5.2.1

Spot Surface – Sand/Clay

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Suitable surface preparation

Hauled, placed, spread and compacted in uniform manner, Provided for smooth and uniform traveled way

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status Report and through COR

5.2.2

Spot Surface – Limerock Aggregate Road Base

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, 100% compliance

No deviation without prior

COR review of Contractor provided Monthly Status Report and through COR

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments local, USDA and FS policies and guidelines.

Suitable surface preparation

Hauled, placed, spread and compacted in uniform manner;

provided for smooth and uniform traveled way approval from the COR.

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TASK

5.2.3

Asphalt Patching following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Hauled placed and spread in uniform manner, Provided for smooth and uniform traveled way

Adheres to industry accepted standards for asphalt patching/edge protection

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status Report and through COR

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

TASK

5.3

Unscheduled Equipment Transport

Equipment Rental

See below. See below. See below.

TASK

5.3.1

Unscheduled Equipment Transport

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Equipment transported by shortest route on Forest Service, State and/or County road system

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status Report and through COR

5.3.2

Equipment Rental following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status Report and through COR

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

Work performed in a reasonable time frame

5.4

Clean and Re-shape Ditches

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Maintained to their original location and shape

Proper grade required to insure drainage of roadway

Drainage structures and/or appurtenances shall not be damaged

Material having same characteristics as road surface, excavated by ditching, reclaimed properly

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status Report and through COR

5.4.1

Road Ditches and Perk Basins following, as applicable:

No deviation

COR review of Contractor provided Monthly Status Report and through COR

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Material having same characteristics as road surface excavated by ditching reclaimed properly; no berms

Material not having same characteristics as road surface properly wasted along road shoulder or fill slope or as specified by

COR

without prior the COR.

inspections.

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TASK

5.4.2

Wing and lead-off ditches following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Suitable drainage provided away from roadway

No excavated material from these structures reclaimed into

100% compliance

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments road way (unless specified by

COR)

Ditch blocks for diverting water flow maintained or constructed as needed to protect road way

TASK

5.5

Drainage Structure Cleaning

See Below. See Below. See Below.

TASK

5.5.1

Inlet & Outlet Cleaning

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Cleaned to specified depth into pipe to achieve positive drainage

Care taken to prevent damage to pipe ends and other related structures

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status

5.5.2

Brushing and Debris removal

Work must be accomplished

No deviation

COR review of Contractor provided Monthly Status

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Care taken to prevent damage to pipe ends and other related structures the COR.

TASK

5.6

Drainage Structure Installation and Replacement

See Below. See Below See Below.

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TASK

5.6.1 5.6.2 5.6.3 5.6.4

Culvert Installation and Replacement

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

2. Project Plans

3. Performance Standard:

Care taken to protect resources and prevent erosion.

100% compliance

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status

5.6.5

Rock Crossing Installation and Replacement

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

100% compliance

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

2. Project Plans Performance Standard:

Care taken to protect resources and prevent erosion.

TASK

5.7

Mowing

See Below. See Below. See Below.

TASK

5.7.1

Routine Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

All grass and woody plant (4” in diameter or less at mower height) growth mowed to suitable height

Mowed distances from traveled way or that corrects sight distances

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status

5.7.2

Reclamation Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

100% compliance

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

Traveled way mowed in addition to routine mowing above.

5.8

Erosion Control

All erosion control materials installed per the Technical Exhibits.

See Below. See Below.

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TASK

5.8.1

Machine Placed Rock Rip Rap, Class II

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Installed per the Technical Exhibits.

Suitable surface preparation.

Care taken to protect resources and prevent erosion.

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status

5.8.2

Geotextile Fabric, Woven Type II-A

Work must be accomplished

No deviation

COR review of Contractor provided Monthly Status

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

1. Applicable federal, state, local, USDA and FS policies and guidelines.

the COR.

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TASK

5.8.2

Geotextile Fabric, Woven Type II-A

Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status

5.8.3 5.8.4

Silt Fence, and Wattles following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

compliance

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed By/Date(s)

Compliance with Performance Standard/AQL

Other Comments

5.8.5

Seeding Work must be accomplished in accordance with (IAW) the following, as applicable:

1. Applicable federal, state, local, USDA and FS policies and guidelines.

Exhibits. Seeding applied according to the seasonal schedule in the Erosion Control Table.

Suitable surface preparation.

100% compliance

No deviation without prior approval from the COR.

COR review of Contractor provided Monthly Status

PWS

1.23

Provide contract deliverables/ reports required as specified in

PWS 1.23

Work products/deliverables/ reports; as applicable, free of content error;

recommendations are applicable to FS environment, address compliance issues and deficiencies; and are free of grammatical errors

No deviation approval from the COR. No more than one rework for any report per submission.

COR review of Contractor provided Monthly Status

Contracting Officer: Laurie Mahalla