Attachment_03_-_Additional_Specifications.pdf

1.0 General Information/Scope of Work:

The intent of this contract is to provide for the complete performance of road maintenance services on the Shawnee National Forest East Side (Hidden Springs Ranger District) and the Shawnee National Forest West Side (Mississippi Blufs Ranger District) in accordance with all terms, conditions, specifications,drawings, exhibits, schedules, maps, provisions and other requirements of the contract. Unless otherwise provided, the Contractor shall furnish all labor, materials, facilities, equipment, tools, supplies, supervision, transportation and incidentals required to perform the work. Measurement and payment for contract work will only be made for and under those pay items included in the Schedule of Items. All other work and materials will be considered as subsidiary or incidental to and included in the payment for pay items shown.

The proposed Contract is for a 12 month Base Period and four 12 month Option Periods). Except where noted, the quantities shown in the schedule are estimates and they apply to the Base Year as well as the Option Years.

Payment will be based on the Actual Quantity (AQ) the contractor completes and the government accepts.

1.1 Award of Contract:

A maximum of 2 awards will be made. One award may be made for each Ranger district identified below, or the Government may, at its discretion, make a single award.

Hidden Springs Ranger District Road Maintenance (East Side Contract) Mississippi Bluffs Ranger District Road Maintenance (West Side Contract)

Vendors may submit bids for the Hidden Springs Ranger District or the Mississippi Bluffs Ranger District separately or they may provide a quotation for both Ranger Districts combined. To be considered for award pricing for all items MUST be included in your quotation (either the Hidden Springs Ranger District or the Mississippi Bluffs Ranger District separately or both Ranger Districts combined). Vendors shall enter a UNIT PRICE and AMOUNT for each PAY ITEM and TOTAL AMOUNTS for the BASE YEAR plus OPTION YEAR 1, OPTION YEAR 2 and OPTION YEAR 3 where indicated on the Schedule of Items.

1.2 Contract Time

It is anticipated that the contract will be awarded on or about 28 August, 2015 or as soon as otherwise possible. It is also anticipated that the first Task Order shall be issued within 10 calendar days after contract award.

All work shall be designated and specified in a Task Order on form OF 347. The attached Road Maintenance Schedules (Exhibits H & I) may be used as guides for when Task Orders will be issued and denote roads and mileage covered by this contract. The contractor shall not begin work until a Task Order has been issued. The contractor shall complete all work specified and designated within the timeframe identified in the Task Order.

2.0 Scope of Work:

2.1 Surface Replacement Schedule:

Activity Code 114 - Surface Replacement (not shown on the Road Maintenance Schedule (Exhibits H and I)) shall be furnished and accomplished in conjunction with Activity Code 109 - Blading Aggregate Surfaced Roads with quantities and grade of material as specified by Task Order from the CO.

2.2 Mowing Schedule:

See Exhibits H & I, for a schedule of mowing. The following roads shall be mowed within two weeks prior to the Memorial Day and Labor Day Holidays to insure that all mowing is completed prior to Holiday activity unless otherwise scheduled by the CO. This information is for informational/planning purposes ONLY. No mowing shall being prior to issuance of a delivery order.

Activity Code 401 - Mowing:

Hidden Springs Ranger District - Millstone Bluff No. 462; Bell Smith Spring No. 848; and Bell Smith Scenic No.

849, High Knob Road, No. 114; Garden of Gods Road, No. 115; Pounds Hollow, No. 134; Garden Rec Site, No.

163; Tower Rock Road, No. 575; and Whoopie Cat Road, No. 1736, are to be mowed two weeks prior to Memorial Day and Labor day Holidays. Stoneface Road, No. 1453; and Cadiz Campground, No. 598, are to be mowed two weeks prior to Labor Day Holiday.

Mississippi Bluffs Ranger District- Little Grand Canyon Road, No. 351; Johnson Creek Road, No. 724; John Spur Road, No. 786; and Turkey Bayou Road, No. 786R, are to be mowed two weeks prior to Memorial Day and Labor Day Holidays. Buttermilk Hill Road, No. 718 is to be mowed two weeks prior to Labor Day Holiday.

2.3 Location and Description:

See the attached Location Maps (Exhibits J, K, L, M, N, O, P, and Q) which identify locations of roads anticipated to require routine maintenance. These maps are not intended to depict all roads, but do represent a majority of the current Forest Service jurisdiction roads and similarly a majority of the roads for which work may be specified.

2.4 Damage and Repairs:

The Contractor shall be held responsible for any and all damage caused by his operations, including but not limited to damage to: utilities, roads, culverts, header walls, bridges, guardrail, signs, facilities, low water crossings, mail boxes, etc., without regard to ownership.

2.5 Weed and disease Prevention:

This work consists of washing and treating construction equipment to remove seeds, plants, and plant fragments from the equipment before the equipment is used on National Forest System lands. All equipment will be clean and free of any debris prior to arriving at the designated work location. Failure to provide clean equipment will result in the equipment being turned away. This is at no cost to the Government and is not an authorized delay in the Task Order performance period.

Use a high pressure washing system. For work on National Forest System lands, use a washing system that traps all wash water and either stores it for removal from National Forest System lands or recycles the water for continued use. If the equipment recycles the water, provide adequate filters for seed removal. Dispose of the filter material and removed seeds in an approved manner. Do not mix soaps, detergents, or other chemicals with the wash water. For washing done at a commercial washing facility, use an approved facility.

Wash the sides, tops, and undercarriages of all construction equipment. Remove all seeds, plants, plant fragments, dirt, and debris from the construction equipment. Inspect the washed construction equipment, including the undercarriage, to ensure that the washing removed the dirt, debris, and seeds from the construction equipment.

Rewash the construction equipment as necessary or as directed.

2.6 Safety and Health:

A. 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards. [Available at https://www.osha.gov/law-regs.html]

B. 29 CFR, Part 1926: OSHA Construction Industry Standards. [Available at https://www.osha.gov/law-regs.html

C. 40 CFR, Part 61: National Emission Standards for Hazardous Air Pollutants.

D. 40 CFR Part 261: Environmental Protection Agency (EPA) Characteristics of hazardous Waste.

E. CFR Part 761, EPA Polychlorinated Biphenyls (PCB’S), Manufacturing, Processing, Distribution in commerce and Use Prohibitions.

https://www.osha.gov/law-regs.html https://www.osha.gov/law-regs.html

Acquisition of Publications: Referenced CFR publications may be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402. This information is also available from several Government websites including the Electronic Code of Federal Regulations, e-CFR, http://www.ecfr.gov .

Prior to commencing work, representatives of the Contractor, including the Superintendent, shall meet with the Government to review the Contract's safety and health requirements. The Contractor's safety and health program shall be reviewed, and implementation of safety and health provisions pertinent to the Work shall be discussed.

Contractor Responsibility: The Contractor shall assume full responsibility and liability for compliance with all applicable codes, standards and regulations pertaining to the health and safety of personnel during execution of the Work. The Contractor shall have written safety and health programs in compliance with 29 CFR Parts 1910 and 1926.

Safety and Health Programs: The Contractor shall submit within 10 days of contract award, copies of the project safety and health programs, as applicable to the work scope, or required as a result of the safety meeting, including but not necessarily limited to the following:

A. Occupational Noise Exposure.

B. Fall Protection.

C. Personnel Protective Equipment.

D. Control of Hazardous Energy.

E. Electrical Safety Related Work Practices.

F. Lead.

G. Respirator Protection.

H. Confined spaces.

Special facilities, devices, equipment and similar items used by the Contractor in execution of the Work shall comply with 29 CFR Part 1910, Subpart I and other applicable regulations.

The Contract shall take all necessary precautions to prevent injury to the public, occupants, or damage to property of others.

Dispose of solid, liquid and gaseous contaminants in accordance with local codes, laws, ordinances and regulations.

Comply with applicable federal, state and local noise control laws, ordinances and regulations, including but not limited to 29 CFR 1910.95 and 29 CFR 1926.52

2.7 Public Safety and Traffic Control:

The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary conflict with or potential hazards to road users, private property and public property.

When working in roadways the Contractor shall post temporary warning signs on each end of the section of road for which road maintenance activities are being performed. Signs shall be of the size, quantity and colors as required in the current edition of the "Manual on Uniform Traffic Control Devices" (MUTCD). These signs shall be moved as needed to properly delineate and identify the section of road being maintained. These signs shall be in place only when road equipment or workers are actually performing operations. All slow moving equipment shall have a reflectorized "slow moving vehicle" emblem and flashing caution lamp(s) appropriately mounted and visible to vehicles approaching from the front, back, or sides. All equipment shall have operational back-up alarms and other equipment as needed to comply with OSHA requirements. All equipment will be inspected for compliance with the equipment requirements of this contract prior to contract award and periodically during the contract.

http://www.ecfr.gov/

The Contractor shall not close any road without prior approval from the COR except as may be necessary for short duration activities during which all applicable traffic control must be in place. The contractor agrees to re-open a road immediately if during a short duration road closure any emergency response personnel need to pass.

Work shall be so scheduled such that at the end of each day the road is passable for the type of traffic normally using the road. No material stockpiles, soil or gravel berms or soil or gravel windrows shall be left overnight within the traveled way or shoulder. During daily activities, material stockpiles and equipment placed in or adjacent to the traveled way shall be properly signed or illuminated consistent with the MUTCD.

2.8 Notification:

The Contractor shall notify the CO at least 48 hours prior to beginning work on each delivery order.

2.9 Payment, Accomplishment Records and Reports:

The contractor shall deliver to the CO all information including but not limited to weight tickets, receipts, reports, submittals or quality control prior to or concurrent with an invoice or request for payment. Payment for work, materials or services in dispute shall be withheld until resolution is reached. The contractor shall not invoice or request payment for work, materials or services known to be in dispute.

3.0 Definitions:

A. Quality Assurance. Those actions taken by the government to check goods or services to determine that they meet the requirements of the SOW.

B. Quality Assurance Surveillance Plan. An organized written document used for quality assurance surveillance. The document contains information about how the government will assess performance, checklists, and may contain decision tables.

C. Quality Control. Those actions taken by a contractor to control the production of goods or services so that they will meet the requirements of the SOW.

D. (Acceptable) Service. A job performed to the standard and within the acceptable quality level. The contractor must do the specific job, and meet the standard, and meet the acceptable quality level before one can say that performance has been acceptable and that he/she should be paid.

E. Standard. An acknowledged measure of comparison.

F. Replace. Remove existing damaged material, dispose of properly and replace with new materials and/or equipment, as noted.

4.0 Government Furnished Property/Services/Materials/Items:

Maintenance Activity descriptions will be provided with the contract documents. Reference Activity Code 310, Government shall supply all culverts, bands and extensions needed. There are no other Government Furnished Items with this contract.

5.0 Contract Requirements:

A. Task Orders: All work shall be initiated by a Task Order issued by the Contracting Officer. Task Orders will reference Maintenance Activities to be performed. No work is to occur until a Task Order is received by the Contractor.

B. Final Road Surface: Shall vary by the Maintenance Level of the roadway.

1. Maintenance Levels 1 and 2: Final surface shall be maintained to drain and prevent erosion of the surface. Emphasis shall be on maintaining the cross slope and lead off ditches. These roads are for high clearance vehicle traffic.

2. Maintenance Levels 3, 4 Gravel Surface: Final surface shall be maintained to drain; prevent erosion; cleaning the ditchline and lead off ditches; cleaning culverts; removal of ruts, holes, washboards and other surface irregularities to provide a smooth traveling surface; mowing the shoulders and remove brush overhanging the roadway. These roads are for passenger car traffic.

3. Maintenance Levels 3, 4 and 5 Oil and Chip Surface: Final surface for these roads shall be to clean ditch lines and culverts, mow the shoulders and remove brush overhanging the road way.

These roads are for passenger car traffic.

C. Blading Aggregate Surfaced Roads: Blading operations shall be conducted when and where identified on the Task Order and shall include removal of ruts, potholes, corrugations and bumps with a scarifier. All suitable dislodged aggregate shall be smoothly redistributed over the entire travelway to provide proper cross slope or crown (2% to 4% slope). Blading area shall be from outside edge of shoulder to outside edge of shoulder on existing road surface and shall include turnouts, curve widening and turnarounds.

D. Surface Replacement, Aggregate Surfaced Roads: Normal operation in this activity is replacement of surface aggregate that is lost due to surface failure, traffic wear or erosion. Work to be performed under this activity includes existing surface preparation, furnishing aggregate and spreading aggregate with a finish blading. Finish blading of surface replacement is included in this activity and will not be paid for separately under Activity Code 109. The Contractor shall have the capability and may be required at times to deliver surface replacement aggregate and perform motor grader finish blading at the same time when designated and specified by Task Order from the CO. In areas where activity 301 is required, aggregate placement will not be started until cleaning and reshaping of ditches is completed unless otherwise approved by the CO.

E. Stone Riprap Placement: Normal operation in this activity is placement of riprap for bank protection, slope protection, drainage structures, and erosion control. Work to be performed under this activity includes providing and placing riprap by the method called for, either machine placed or end dumped.

Culvert pipe placement and earthwork are not included in this item and shall be paid for under appropriate activity code. In areas where activity 301 or 802 is required, riprap placement will not be started until those activities have been completed unless otherwise approved by the CO.

F. Clean and Reshape Ditches: Ditches shall be maintained in their original location and to the design depth or to a minimum depth of 12 inches below the road shoulder and to the shape and grade required to insure drainage of the roadway. All ditches shall be maintained free of loose sod and other loose material on the slope between the bottom of the ditch and the road shoulder. Handwork may be required to properly connect ditch flow lines to drainage structure inlets/outlets and is considered a part of this activity. The Contractor is to perform Activity Code 301 work for all ditches on roads where Activity Code 109 is to be performed.

G. Hand Cleaning of Culverts: Cleaning of culverts is removing silt, slough and debris from the culvert interior, catch basin, inlet and outlet ditches by a laborer using a shovel or other hand tools. The work is performed to provide unobstructed flow to, through and away from the culvert minimizing road prism erosion and other resource damage. This activity includes maintenance of box culverts.

H. Mowing: Mowing shall consist of cutting grass and small woody plant growth (12 inches in diameter or less at mower height) within the travelway and on both sides of roads including mowing around road signs and appurtenances.

I. Brushing: Brush cutting shall consist of cutting and removing all living and dead vegetation and brush having a diameter of 6 inches or less at stump height with hand tools and a mechanical arm brusher attached to a piece of heavy equipment.

J. Bridge Maintenance: Bridge maintenance includes preventative maintenance work necessary to prolong the life of the structure. Preventative maintenance work under this activity is limited to cleaning the decks, cleaning drain holes, cleaning bridge seats, cleaning pile caps, cleaning beams, clearing debris and brush from under the bridge and from within the stream channel; and removing any visual obstructions from signs and object markers (i.e., brush, vegetation).

K. Rubber Tire Backhoe with Operator and Ground Person: Equipment rented under this activity is for, but not limited to, unexpected work of compelling urgency. Work may include culvert repair, road bed repair and land slide removal.

L. Motor Grader with Operator: Equipment rented under this activity is for, but not limited to, unexpected work of compelling urgency. Work may include road surface repair, cleaning ditches and pothole scarification.

M. Excavator with Operator: Equipment rented under this activity is for, but not limited to, unexpected work of compelling urgency. Work may include road surface repair, cleaning ditches, clearing, and culvert installation.

N. Dozer with Operator: Equipment rented under this activity is for, but not limited to, unexpected work of compelling urgency. Work may include road surface repair, cleaning ditches, clearing, and culvert installation.

O. Damages: Contractor shall be responsible for repairing all damage caused by their equipment or employees to Forest Service property at their expense. Any ruts or other damage to the ground shall be raked smooth and seeded and mulched.

1. Seed: Shall be a lawn mix commercially available.

2. Mulch: Shall be certified weed and seed free straw.

6.0 Requirements guidelines.

A. Equipment Requirements

1. Motor Grader: The equipment shall be a motor grader with a minimum weight of 20,000 pounds and a minimum SAE horsepower of 85. The equipment shall be equipped with a scarifier with all teeth attached and in working order.

2. Mower: Equipment used shall consist of a wheeled tractor with a minimum net horsepower of 35 and a bushhog.

3. Brushing: Equipment used shall consist of hand tools, a mechanical arm brusher attached to a motor grader, wheeled tractor, or other power equipment as approved by the COR.

4. Rubber Tire Backhoe: The rubber tired backhoe shall have a minimum net 56 horsepower and be equipped with a minimum 14 feet reach and a minimum 24 inch bucket.

5. Excavator: The equipment shall be a minimum of a 15 metric ton tracked excavator.

6. Dozer: The dozer shall have a minimum SAE 85 horsepower and be equipped with a 6-way blade.

B. Maintenance Activity Requirements: Maintenance Activities descriptions will be provided.

C. Code Compliance: The contractor is required to make repairs following all applicable Maintenance

Activities, national, state and local codes, including but not limited to:

1. Occupational Health and Safety Administration (OHSA)

D. Site Cleanup and Disposal:

1. All construction debris and litter shall be removed from the job site at the end of the day.

Contractor shall keep all litter and debris picked up during the day.

2. Contractor shall not allow fluids from the maintenance equipment to be released on roads or adjacent surfaces.

E. Protection of Forests, Parks and Federal Lands:

1. Contractor shall inform and educate their supervisor(s) on the job and each individual worker that any snake encountered must not be killed or harmed. The timber rattlesnake is legally protected under the Illinois Endangered Species Protection Act, and a violation is a Class A misdemeanor.

(Class A misdemeanors carry a fine of up to $1,000 and up to 364 days in jail.) Contractor is to immediately notify the CO of any timber rattlesnake sighting.

2. If Federal, State or Forest listed threatened or endangered plants, animals, or cultural resource sites are discovered within the roadway by the Contractor, then the CO and COR shall be notified immediately and immediately discontinue any further work in the vicinity of the discovery. Work may be terminated foe the convenience of the government as determined by the Contracting Officer. The COR will, within 24 hours of notification, mark the area where work may no longer be required.

7.0 Quality Assurance Plan/Requirements.

Task/ Critical Subtask

Quality/Performance Standards

Acceptable Quality Level

Means of Measurements

Penalties

All Maintenance Activities

See Quality Assurance Plan

All items must meet 100% of plan.

Contractor’s records, data and reports.

Periodic/Random verification by COR

Rework at no cost to the Government