ARS_Corvallis_OR_Network_Infrastructure_Upgrade_SOW_Final_021717.pdf

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STATEMENT OF WORK

USDA, ARS LAN Upgrade for Corvallis, OR.

1. Introduction

The position of the Chief Information Officer (CIO) was established by the Clinger- Cohen Act of 1996. The CIO implements the provisions of the Clinger-Cohen Act of 1996 and the Paperwork Reduction Act of 1995 regarding the acquisition, management, and use of information technology (IT) resources; manages United States Department of Agriculture (USDA), Agricultural Research Service (ARS) compliance with the Computer Security Act of 1987, the Federal Information Security Management Act of 2002 (FISMA), Homeland Security Presidential Directive 7 of December 17, 2003, and Presidential Decision Directive 63 of May 22, 1998, Critical Infrastructure Protection; and implements the Office of Management and Budget Circular A-130, Management of Federal Information Resources.

The CIO serves as the principal advisor to the Agency on information resources and information systems management, and strives to improve the operations and service delivery of ARS's programs through the effective use of technology. The CIO directs ARS's Office of the CIO (OCIO), which supports these activities.

2. Scope of Work

The United States Department of Agriculture (USDA) Agricultural Research Service (ARS) Office of the Chief Information Officer (OCIO) requires contractor assistance in performing network infrastructure upgrades that have been reviewed and approved by ARS/OCIO. All work to be conducted is being performed at the discretion of ARS/OCIO; final composition and configuration of installed components will be determined by ARS personnel to best support the mission of the location and ARS IT operations.

This work will be conducted in accordance with industry best practices and ARS standards (where available). Where possible, work will be performed using schedule and methods to minimize the impact to business/research at the location. Site personnel may be required to facilitate "after hours" access to the complete this work with minimal impact.

Upon award, the Contractor shall provide a point of contact (Project Manager) that will be the contact for all communications between the Government and the Contractor. The Contractor shall work closely with designated Government representatives. The contractor will operate per the direction given in the 3.0 Tasks section and will provide Government Representatives with plans and drawings, work schedules with milestones, host visual inspections of work as it progresses, and host regular meetings to exchange information and identify issues related to the proposed upgrades.

Required Skills:

As part of this proposal the contractor shall maintain a Project Management Professional

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Certification (PMP) with 10 years minimum knowledge of Federal Government scientific research mission, programs, priorities and IT interrelationships and requirements.

3.0 Tasks

This request for proposal is comprised of the following specific tasks which have been identified as Phase 1 of a multi-phase/multi-fiscal year network infrastructure upgrade for the USDA ARS located in Corvallis, OR.

1. Wireless network cabling

2. Backbone cabling

3. Installation/Configuration of wired network components

4. Installation/Configuration of wireless network components

5. Installation/Configuration of uninterruptible power supply components

6. On-site IT Technical Support to manage transition and end user support

7. Knowledge transfer on the operation/management of the installed components

8. Update of existing location diagrams to reflect installed components

Proposed outcome of Phase 1

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Site Description:

The USDA ARS Corvallis, OR is located in 3 separate buildings and is comprised of the Forage Seed and Cereal Crop Research Unit (FSCRU), Horticultural Crops Research Unit (HCRU), and the National Clonal Germplasm Repository (NCGR) located on or near the campus of Oregon State University (OSU).

There are multiple physical addresses to these organizations within the Corvallis, OR area:

1. FSCRU - 3450 SW Campus Way, Corvallis, OR. 97331

2. HCRU - 3420 NW Orchard Avenue, Corvallis, OR. 97330

3. NCGR - 33447 Peoria Road, Corvallis, OR. 97333

Site Survey:

A site survey will be held at 10:00 a.m., March 7, 2017 located at the Forage Seed and Cereal Crop Research Unit (FSCRU), 3450 SW Campus Way, Corvallis, OR. 97331. All vendors interested in quoting on this project are encouraged to attend.

3.1 LAN Cabling

LAN cabling consists of those cable and termination components required to provide access to the physical network at points within the Corvallis campus facilities. Cabling must be capable of providing data connectivity at the appropriate data rate to support the research activities that are ongoing in this facility.

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3.11 Intra-building Cabling

Intra-building cabling consists of those cable and termination components required to provide access to the physical network at points within a single building. Cabling must be installed in a consistent and logical fashion that supports easy identification of any single, specific cable at the termination points.

A. Install/Provide Electronics Industry Association (EIA) rated Category 6 (CAT6)

Unshielded Twisted Pair (UTP) network cabling in accordance with industry best practice to provide physical network connectivity to buildings within the Corvallis campus complex fifteen (15 runs) to replace existing OSU owned wireless access points.

1. Utilize cable management equipment to ensure orderly installation and avoidance of potential interference

a. FSCRU - Install/provide CAT 6 horizontal network cabling to support the wireless network system, receptacle box and wall plate as necessary to support approximately four (4) USDA provided access points. Terminate cabling in accordance with IEEE 568 standards.

b. HCRU - Install/provide CAT 6 horizontal network cabling to support the wireless network system, receptacle box and wall plate as necessary to support approximately eight (9) USDA provided access points. Terminate cabling in accordance with IEEE 568 standards.

c. NCGR - Install/provide CAT 6 horizontal network cabling to support the wireless network system, receptacle box and wall plate as necessary to support approximately two (2) USDA provided access points. Terminate cabling in accordance with IEEE 568 standards.

B. Install/Provide all necessary CAT 6 patch cables and CAT 6 patch panels needed to connect equipment to the new wiring installed as part of this effort.

1) Make every effort to minimize patch cable length as well as "cable-sprawl" within wiring closets

2) Install/Provide wire management equipment to ensure an orderly install of patch cables within wiring closets

3) Where possible, remove old wiring/network cable plant components that will not be reused with the new cabling

4) Certify newly installed cabling to support required data/signaling rates

5) Provide cleanup of existing cabling in closets, as required.

6) Provide certification reports to ARS.

C. Utilize cable management equipment to ensure orderly installation and avoidance of potential interference.

3.12 Inter-building cabling

Inter-building cabling consists of those cable and termination components needed to extend the LAN from Main Distribution Frame (MDF) to Intermediate Distribution Frame (IDF) and any out-buildings within the facility, by providing an interconnection between physical network switches installed in the buildings.

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A. Upgrade backbone to accommodate higher network transfer rates (10Gbps) with the ability to upgrade to 40Gbps in the future using conduits and pathways that already exists to facilitate the installation of these cables eleven (11 runs).

1. Install/Provide new 12 strand 9/125 single-mode Fiber Optic cable between the HCRU MDF Computer/Server Room 1st floor and building IDF’s eight (8 runs).

Install/Provide new fiber patch panel with LC type connectors.

2. Install/Provide new 12 strand 9/125 single-mode Fiber Optic cable between the HCRU MDF Computer/Server Room 1st floor and Annex Building first floor MDF one (1 run). Install/Provide new fiber patch panel with LC type connectors.

3. Install/Provide new 12 strand 9/125 single-mode Fiber Optic cable between the Annex Building MDF first floor and Annex Building IDF second floor one (1 run).

Install/Provide new fiber patch panel with LC type connectors.

4. Install/Provide new 12 strand 9/125 single-mode Fiber Optic cable between the FSCRU MDF and Computer Room one (1 run). Install/Provide new fiber patch panel with LC type connectors.

B. Cable must be installed in existing conduit where it would otherwise be exposed to the elements and homed run back to the MDF’s to all extent possible.

C. Installation of new Patch Panels to support the termination of Fiber Optic cable in all MDF’s and IDF’s. Terminations shall be of type LC connectors.

D. Installation of fiber patch cables and interface connectors (GBICs) where applicable.

Patch cables shall be of type SMF LC-LC 1 meter in length or as needed to ensure orderly routing.

E. Installation of appropriate wire management equipment to ensure orderly cable routing and to prevent interruption of service due to inadvertent cable breakage

F. Removal of old wiring/network cable plant where physically assessable during the course of the new wire/cable install

G. Certify newly installed cabling to support required data/signaling rates H. Provide certification reports to ARS.

3.2 Install and Configure Wired Network Components

Wired network components at various locations within the Corvallis campus will be replaced with twenty-one (21) new network components provided by the USDA to support connectivity throughout the Corvallis facility.

1. FSCRU – 1 Firewall (Juniper SRX1500 or equivalent)

2. FSCRU – 1 Core Switch (Juniper EX4550 or equivalent) and 4 Distribution Switches

(Juniper EX4300 or equivalent)

3. HCRU – 1 Core Switch (Juniper EX4550 or equivalent) and 12 Distribution Switches

(Juniper EX4300 or equivalent)

4. NCGR – 2 Distribution Switches (Juniper EX4300 or equivalent)

Description

A. All wired network components shall be installed in appropriate telecommunication

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racks with associated cable management.

B. Install and configure wired network components in accordance with the "proposed outcome" network design, industry best practice, associated ARS, USDA and US Federal policies.

C. Test wired network components for proper operation.

D. Transfer existing network connections in the buildings from the existing infrastructure to the new equipment.

1) In cooperation with ARS personnel, transfer the connection between ARSNet and the building infrastructure.

2) Transfer of server connections.

3) Transfer of inter-building connections.

4) Transfer of end-point connections.

5) Test network components for proper operation.

3.3 Install and Configure Wireless Network Components

An ARS approved enterprise wireless networking solution will be deployed throughout the Corvallis campus to provide more flexibility to the research staff and connectivity throughout offices, labs, and conference room space. Replace existing OSU owned wireless access points with fifteen (15) new USDA provided access points to enable connection to the ARS Enterprise Wireless System.

1. FSCRU – 4 Cisco 802.11ac wireless access point (indoor), 4 Cisco wireless access point license

2. HCRU – 9 Cisco 802.11ac wireless access point (indoor), 9 Cisco wireless access point license

3. NCGR – 2 Cisco 802.11ac wireless access point (indoor), 2 Cisco wireless access point license

Description

A. Wireless network components will be installed to provide wireless data connectivity between appropriately equipped endpoints and the network infrastructure installed at the site.

B. The proposed wireless design consists of an ARSNet centralized wireless local area network (WLAN) controller located offsite and a distributed system of Wireless Access Points (WAPs) to provide coverage at projected utilization points throughout the campus.

C. Install and configure WAPs

1. Utilization is projected mainly within the main buildings office/lab spaces and conference rooms, however; depending on research needs an access point presence may also exist in the greenhouse, or other outbuildings.

2. Configure WAPs in accordance with industry best practice, manufacturer’s recommendations, ARS, USDA and US Federal standards and guidelines.

3. Test the operation of the WLAN.

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3.4 Install and Configure Uninterruptable Power Supply (UPS)

The following is an outline of general procedures and tests, if applicable, that are normally performed during the course of a standard start-up for eighteen (18) new USDA provided UPS’s. All checks and processes may not be applicable to all equipment models.

1. FSCRU – 1 Core UPS (APC 6000VA/4500W or equivalent) and 3 Distribution UPS (APC 3000VA/2400W or equivalent)

2. HCRU – 1 Core UPS (APC 6000VA/4500W or equivalent) and 11 Distribution UPS (APC 3000VA/2400W or equivalent)

3. NCGR – 2 Distribution UPS (APS 3000VA/2400W or equivalent)

A. Unpack and install UPS B. All UPS components shall be installed in appropriate telecommunication racks with associated cable management.

C. Charge batteries D. Operational inspection E. Functional Test

a. Test battery mode

b. Simulate the loss of bypass when on battery testing

c. Basic capacity testing

F. Install optional connectivity and monitoring G. Transfer network components to the new equipment

3.5 On-site IT Technical Support

The Contractor shall provide on-site IT technical support throughout the duration of this upgrade/transition to ensure that ARS Office of the Chief Information Office (OCIO) IT solutions enable their internal and external users to meet their mission, goals, and objectives.

IT technical support services shall also be ARS’s local point during the performance of the services to include but not limited to; support to maintain documentation, assist with implementation and troubleshooting issues affecting local personnel due to transition.

3.6 Knowledge Transfer

Knowledge transfer is one method for ensuring that accumulated wisdom does not leave the ARS once the contractor moves on. Throughout the duration of the contract, the Contractor shall implement a continuing knowledge transfer program to the ARS to ensure that the ARS does not lose this valuable information and data of the ARS’ IT investment. This may be in addition to any of the requirements for the documentation required below.

3.7 Update of existing location diagrams to reflect installed components

A. Update location network diagram (Visio) B. Update/provide location network wiring diagram (Visio)

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C. Site level diagrams to show place of WAPs and signal strength

4.0 Expected Outcomes

Upon completion of all work activities, the contractor will compile required diagrams, documents, etc. and deliver to ARS/OCIO.

5.0 Period of Performance

The period of performance is (to be determined)

6.0 Method of Performance

To be determined

7.0 Data Ownership

All configurations, diagrams, conclusions, data, reports, and briefings developed and/or obtained by the Contractor or his subcontractors, in fulfilling the requirements of this Task Order, shall be owned by the Government.

8.0 Physical Security of the Contractor's Facilities

The Contractor's facilities or offices shall have sufficient physical security system to protect sensitive information that may be kept or located there during performance of assigned tasks. Such sensitive information may include retained electronic media as well as in print format.

9.0 Contractor's Organizational Requirements

In fulfilling the requirements of this Task, it is of paramount importance that the Contractor operates in the public interest. For purposes of definition, public interest includes complete objectivity and independence, free from any organizational, profit- related, or market-related conflicts of interest. Therefore, the Contractor, and employees and agents of the Contractor shall be, and shall remain, with respect to operations under this Task, free from organizational conflicts of interest, whether real or apparent, and whether financial or not financial.

10.0 Access to Government Property, Personnel and Facilities

The Contractor shall have access to Government property, personnel facilities, and data as may be required to discharge its responsibilities in effective and efficient manner.

Any activity under this Task, which is performed by the Contractor or any if its

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subcontractors, on premises under government control, is subject to the provisions of any resultant contract.

11.0 Applicable Documents and References

A partial set of tenant blueprints that include sections for the electrical plans, furniture layout, and systems diagrams. The electrical plan identifies the locations of data outlets on fixed walls. The systems diagrams locate the cable tray system, if existing. Drawings and floorplans identifying corresponding cabling requirements.

A. http://csrc.nist.gov/groups/STM/cmvp/standards.html#02, B. http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf C. http://www.ocio.usda.gov/policy-directives-records-forms/directives-categories#3600 D. http://www.ocio.usda.gov/policy-directives-records-forms/directives-categories#3500 E. http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-70r3.pdf F. http://csrc.nist.gov/fdcc/faq-common_security_configurations.html G. ARS Guidance on Implementation of Wireless Networks

12.0 Compliance with Internet Protocol version 6 (IPv6) in Acquiring Information Technology

A. Any system, hardware, software, firmware or networked component (voice, video or data) developed, procured or acquired in support or performance of this contract shall be capable of transmitting, receiving, processing, forwarding and storing digital information across system boundaries utilizing system packets that are formatted in accordance with commercial standards of Internet Protocol (IP) version 6 (IPv6) as set forth in the USGv6 Profile (NIST Special Publication 500-267) and corresponding declarations of conformance defined in the USGv6 Test Program. In addition, this system shall maintain interoperability with IPv4 systems and provide at least the same level of performance and reliability capabilities of IPv4 products:

B. Specifically, any new IP product or system developed, acquired, or produced must:

1. Interoperate with both IPv6 and IPv4 systems and products, and

2. Have available contractor/vendor IPv6 technical support for development and implementation and fielded product management.

C. As IPv6 evolves, the Contractor commits to upgrading or providing an appropriate migration path for each item developed, delivered or utilized at no additional cost to the Government.

D. The Contractor shall provide technical support for both IPv4 and IPv6.

E. Any system or software must be able to operate on networks supporting IPv4, IPv6 or one that supports both.

F. Any product whose non-compliance is discovered and made known to the Contractor within one year after acceptance shall be upgraded, modified or replaced to bring it into compliance at no additional cost to the Government.

http://csrc.nist.gov/groups/STM/cmvp/standards.html#02 http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf http://www.ocio.usda.gov/policy-directives-records-forms/directives-categories#3600 http://www.ocio.usda.gov/policy-directives-records-forms/directives-categories#3500 http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-70r3.pdf http://csrc.nist.gov/fdcc/faq-common_security_configurations.html

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13.0 508 Section

All Electronic and Information Technology (EIT) procured through this task must meet the applicable accessibility standards at 36CFR 1194, unless an agency exception to this requirement exists.mm36CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/section-508-standards -Part 1194.

14.0 Information Sensitivity

The contractor shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. The Contractor Program Manager shall ensure that all contract personnel take the required USDA Privacy training.

15.0 Protection of Information

Information about USDA networks and/or the security posture of any USDA information assets gathered or created under this SOW is sensitive but unclassified information. It is anticipated that this information will be gathered, created, stored within the primary Government work location. If contractor personnel must remove any information from the primary work area for any reason, the information must remain in the possession of the contractor at all times or locked in a secure location. If contractor personnel are away from primary work area for any reason, they must secure any hardcopy information by storing the information in a locked shelf or drawer and or use a password protected screen saver if the information is on a computer.

Prior approval must be obtained if the contractor must remove any materials from their work area

16.0 Problem Notification

The Contractor shall notify the ARSs Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) immediately of all problems that impact or potentially affect the contract, deliverable(s), or project schedule. Such notifications shall be made verbally during normal work hours or at the beginning of the next Government workday. For each problem encountered, verbal notification shall be followed by a written report to the Contracting Officer and copy to the COTR within 24 hours after the identification of the problem.

17.0 Other Considerations

A. Physical Demands

Physical activity will be required of contractor staff, including walking, climbing stairs, bending, stooping and lifting up to 50 pounds, and adjusting the location of installed equipment.

https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/section-508-standards https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/section-508-standards

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B. Clearances

United States Citizenship is required. Based upon OPNAVINST 5510.1H, a contractor employee who supports the network requirements has an ADP-II level of responsibility and must possess a final National Agency Check with Inquiries (NACI) prior to providing IT services to the ARS. No ARS employment related materials in finished, preliminary or working draft form may be removed or electronically transmitted from ARS; discussed at public forums; or shared with individuals who have no need to know without prior approval from the Administrative Officer, Research Leader, or IT Management Personnel or other designated approving authority. Contractor employees will receive an AIS security brief from the Administrative Officer or designated representative.

C. Government Furnished Equipment

ARS will provide office space, furniture, telephones, computer resources, office supplies, and document reproduction as needed to support this task. The client will also provide briefings on the technical aspects of the task. Technical references, operating manuals, user manuals, and data entry instructions are available at the place of performance.

D. Hours of Work

The on-site technician will conform to the government's normal working hours, Monday through Friday 0800-1630, with the exception of Federal holidays.

E. Holidays

Performance will not be required on any federal holiday. These include: New Year’s Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

F. Delayed Arrivals, Early Releases and Non-Holiday Closures

On infrequent occasions, the Government enacts the deferred arrival of employees or the early release of employees from their work sites, typically at times of severe weather conditions. In some circumstances, the Government may even close for the entire day.

If a delayed arrival is announced for the Government on a day that the contractor employee is scheduled to work on-site, that employee is expected to make a reasonable effort to get to the site within 2 hours of their regularly scheduled time, as conditions permit.

If the contractor employee is already working on-site at the time an early dismissal is announced, (e.g., snow leave, holiday-eve dismissal), the government point of contact

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will determine if the contractor employee must remain on-site and on the job or if they may be excused early.

The contractor employee is not expected to report to work for periods of time that government offices are officially closed.