Atch_1.1_-_Pre-Proposal_Conference_Slides.pptx

Access Control System

AG-04GG-S-17-0035

PRE-PROPOSAL CONFERENCE

July 12, 2017

* These charts summarize, but do not change any of the requirements in AG-04GG-S-17-0035

AGENDA

Contract Requirements Overview Proposal Preparation Instructions Evaluation Criteria Specification Review Building Walk-through

Contract Requirement Overview* Statement of Work This project is to remove and replace existing access control system at the La Grande, OR Forestry Services Laboratory with a new access control system that is complaint with USDA HSPD-12 requirements.

This includes:

1. New door hardware

2. An access control system including control system equipment, devices, wiring and conduit/pathways, programming, cards. Electrical devices circuits, wiring and conduit/pathways. Patching, painting, sealant and firestopping.

OPTIONAL ITEMS:

Option 1: New hardware and access control for Door 5.

Option 2: New hardware and access control for Door 6.

Option 3: New hardware and access control for Door 7.

Option 4: New hardware and access control for Door 8.

* These charts summarize, but do not change any of the requirements in AG-04GG-S-17-0001

Proposal Preparation Instructions L.10 Proposal Preparation Instructions (page 36)

Proposals shall be submitted no later than Aug 3, 2017 at 2:00 pm PT. Proposals shall be submitted by email to: barbaradarling@fs.fed.us

Proposals shall include the following information for each of the evaluation factors as identified below:

A. Technical Access Control System Compatibility.

Door Hardware B. Past Performance C. Price/Business

Technical Capability: (see page 36-37)

1. Access Control System Compatibility. In accordance with Specification 281300, para. 1.04 A:

A. Submit the following documentation and certifications that all the following criteria in this section have been met. Supply manufacturers original PDF cut sheets with items identified for all equipment and software. Submit the following items with the bid, all hardware and software, personnel credentials, certifications to be supplied that meets these criteria:

Submit a written narrative that the installing contractor meets the requirements below for certifications from USDA, and previous experience. Include a description of experience as a (Lenel) VAR that can obtain USDA certifications as described below. Address all individual items in Policy standards, Physical connectivity standards and Technology standards in this section listed below in this narrative. Identify in narrative that all hardware and software listed below is compatible with the USDA ePACS regional server and software.

Submit certifications that installing contractor and programmer are factory authorized VAR and have factory training to meet the standards below.

Submit manufacturer and model number of client workstation application software to communicate and integrate with USDA ePACS regional server.

Submit manufacturer and model number of all control boards to be supplied: ISC main control board, input boards, output boards, door reader boards or other boards.

Submit manufacturer and model number of card readers to be supplied.

Submit manufacturer and model number of Corporate 1000 badge cards to be supplied.

Submit Manufacturer and model number of the badge printer to be supplied and compatibility with the application client workstation software.

Technical Capability (cont’d): (see page 36-37)

1. Access Control System Compatibility (cont’d) B. Identify in narrative how all hardware and software is compatible with the following standards in Specification 28 13 00:

1.04 C, Policy Standards.

1.04 D Physical Connectivity Standards

1.04 E Technology Standards for card readers and cards

2. Door hardware Submit a plan that shows which doors need to be replaced and which doors need to be modified and what modifications are required. See specification 08700 para. 3.06 as restated below.

“Modify existing doors and frames as necessary for new hardware and electrical components. If existing doors and frames are not compatible with the proposed new hardware and electrical components then replace them. Add accessories and other components as necessary to achieve the operation parameters listed in each hardware group.”

Past Performance Proposal (may be included with Technical Proposal) – (page 37) Complete a Past and Current Contract Information Sheet (Attachment 4) for each related project completed in the last 3 years.

Price/Business Proposal - (page 37) Standard Form 1442 with Blocks 14-20 completed. Include DUNS number.

Complete prices for all items in Schedule of Items (RFQ page 3) Mark the appropriate box in clause K.2 para (b) Annual Representations and Certifications (page 21). Since SAM registration is required for award, block (i) should be marked and if there are any updates to your SAM, they should be reflected in paragraph (d) or preferably, your SAM registration is updated.

Complete clause L.9 with your DUNS number and return page 27 Ensure your SAM registration includes NAICS 561621.

Evaluation Criteria (pg 38) Award Determination

The award of any contract as a result of this solicitation will be based on a best value assessment of each offeror’s proposal using the following evaluation factors: Technical Capability, Past Performance and Price. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, based on the evaluation factors identified below.

The non-price factors (Technical Capability and Past Performance) when combined are approximately equal in importance to price.

Evaluation Criteria (cont’d) Evaluation Factors The following factors/subfactors shall be used to evaluate offers:

Technical Capability Access Control System Compatibility Door hardware Past Performance Price

a) Technical Capability is comprised of an offeror’s technical description of how the work will be accomplished, materials, and certifications. Technical capability will be evaluated to determine whether the offeror demonstrates an understanding and sound approach to meeting the solicitation requirements.

Under Technical Capability, each subfactor (Access Control System Compatibility and Door Hardware) will each receive a rating of Does Not Meet, Meets, or Exceeds as defined below.

Does Not Meet: Offeror does not demonstrate an understanding and sound approach to meeting the requirements.

Meets: Offeror demonstrates an understanding and sound approach to meeting the contract requirements.

Exceeds: Offeror demonstrates an understanding and sound approach to meeting the contract requirements AND exceeds the requirements of the solicitation.

b) Past Performance evaluation will consider recency (within last 3 years) and relevancy (similar work to this project). For each project submitted that is recent and relevant, quality of past performance will be assessed using the following ratings (based on contacting referenced provided in Past Performance Data Sheet). An overall past performance rating for the offeror will also be applied using the following ratings.

See RFP for definitions.

c) Price Evaluation

This criterion will include consideration of cost information provided to support pay item prices entered in Section B, Schedule of Items. It is the Government's intent to assess the unit prices to determine reasonableness and offeror's understanding of the work and ability to perform the contract.

The importance of price may become greater as the differences between technical proposals decrease. Where technical proposals are determined to be substantially equal, price may control award.

AWARD

The government reserves the right to make a best value award decision, which may include awarding to other than the lowest priced offer by trading up to a higher priced offeror whose proposal is more advantageous to the government.

Specification Review

QUESTIONS?

7/13/2017

All questions MUST be directed through the Contracting Officer:

Barbara Darling barbaradarling@fs.fed.us

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