Atch_1_-_Minutes_from_site_visit.pdf

Minutes from Pre-Construction Conference/Site visit Paraloft Roof Replacement

AG-04GG-S-17-0005

Redmond Air Center

February 2, 2017

Attendees:

NAME COMPANY EMAIL

Barbara Darling USFS, Contracting Officer barbaradarling@fs.fed.us Simon Freeman USFS, Civil Engineer sfreeman02@fs.fed.us Samuel Griffing Griffin Construction samuel@griffinconstructionllc.com JJ Macedo DSL Builders jjm@dsl-builders.com John Miller CMEC john@boomtownservices.com Janice Ventura CMEC janice@boomtownservices.com William Beckett CMEC Mike Kelly Eagle Roofing mike@eagle-roof.com

1. Barb Darling, Contracting Officer, opened the meeting by going over the RFP requirements as outlined in the attached PowerPoint slides and highlighted below:

a. Funds are NOT presently available.

b. Project site not accessible until after Fire Season – 1 Nov.

c. Summarized requirements for technical, past performance and price proposals.

d. Reiterated wage and benefit requirements from the wage decision.

e. Best value acquisition, technical and past performance are rated on a scale giving government ability to pay more for better rating, but not required to.

f. Proposals are due by email by Feb 23, 2017 at 2:00 pm. PST.

2. Before going to tour the site, questions were answered by Barb Darling and Simon Freeman as follows:

a. Question: What is the weather like in November?

Answer: It can range from snow and rain to sunny days.

b. Question: What is the requirement for the thickness or R-value of the roof?

Answer: The specification has been amended to specify a minimum R-value of 30. See page 2/7 of Spec 07311 (Amendment 0001).

c. Question: Does the Forest Service have a place to dispose of materials removed?

Answer: The contractor is responsible for disposal of the materials.

d. Question: What are the work hours for the contract?

Answer: Clause F-2, FAR 52.211-10 has been updated to clarify that “Work shall be generally performed during normal business working hours of 7:00 a.m. to 5:30 p.m., Monday through Friday. Work outside of normal business hours must be approved in writing by the Contracting Officer.” See Amendment 0001.

mailto:barbaradarling@fs.fed.us mailto:sfreeman02@fs.fed.us mailto:samuel@griffinconstructionllc.com mailto:jjm@dsl-builders.com mailto:john@boomtownservices.com mailto:janice@boomtownservices.com mailto:mike@eagle-roof.com

e. Question: Do we need to coordinate with the occupants?

Answer: Coordinate any impacts to government personnel, property or equipment with the Contracting Officer or Contracting Officer’s representative. Address the process for this in your proposal. See RFP page 40.

f. Question: For the optional item, do you have drawings on how you want the storage area reconstructed?

Answer: The requirement in para. 3.08 of 01010 of the specifications states “Work will be paid for complete disassembly and reassembly of two story storage area shown below if awarded. Electrician will be required to disconnect lighting and any other electrical conduits. All products/storage items will be removed prior to beginning of work. Work includes all necessary touch up paint required to fix any chips, scrapes, etc.

due to handling of materials. Storage area is composed of two gypsum board walls, fencing materials, two standard doors, metal grate flooring, and various steel beams.

Coordinate with CO when re-assembling components.”

g. Question: Does all the electrical on outside of the building need to be removed and re-installed?

Answer: Yes. Government will remove any decking or other materials blocking access to the exterior, but the contractor is required “preserve and reinstall the existing lights, downspouts, etc.” and “Contractor shall protect all existing features at or near the project site not scheduled for removal, replacement or repair.” See Spec 07460, para 3.01.

h. Question: Will the contractor be required to add a seismic diaphragm to the roofing?

Answer: No, that is not part of the specification.

i. Question: Is it possible to schedule another site visit?

Answer: Yes, coordinate with Simon Freeman at sfreeman02@fs.fed.us.

j. Question: What happens if there are weather delays in November?

Answer: That would be addressed in accordance with clause H-7, Suspensions for Other Than Government’s Convenience, which states “The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time as deemed necessary because of: (1) Weather or ground conditions when further prosecution of the work might cause environmental or resource damage to the project, access roads to the project, or adjacent property.”

Barbara K Darling

BARBARA K DARLING

Contracting Officer

Attachments:

1. PowerPoint Slides

2. Amendment 0001 mailto:sfreeman02@fs.fed.us