ADPS19-00008492_Part_2_Technical_and_Commercial_with_P_W_Modifications_5-19.pdf

PART 2: Table of Contents

Technical and Commercial

A v a i l a b l e o n l i n e a t : a p p s t a t e . A Z . g o v

Request for Proposals

Solicitation No.

ADPS18-00008492

Description:

Pratt & Whitney Engine Overhaul, Repair and

Maintenance

Arizona Department of

Public Safety

2102 W. Encanto Blvd., Ste 340

Phoenix, Arizona 85009

PART 2 of the SOLICITATION:

TABLE OF CONTENTS:

SECTION 2-A: SCOPE OF WORK (TECHNICAL DOCUMENT) 2

1.0 Background 2

2.0 Overview 2

Purpose Projected Contract Awards

3.0 General Specifications 2

4.0 General Requirements 4

5.0 Exhibits to the Scope of Work 5

SECTION 2-B: COMPENSATION DOCUMENT 6

1.0 Compensation 6

Compensation Method

2.0 Pricing 8

3.0 Invoicing 8

4.0 Payments 10

5.0 Exhibits to the Compensation Document 10

https://procure.az.gov/bso/

ADPS18-00008492

Description:

Pratt & Whitney Engine Overhaul, Repair and

Maintenance

Arizona Department of

Public Safety

2102 W. Encanto Blvd., SECTION 2-A: Scope of Work

Date: 8-21-18

Section 2-A:

Scope of Work

(Technical Document) Date: 8-21-18

Note: Highlighted Sections have been modified from original solicitation documents and are the final contract document.

1.0 Background

The Arizona Department of Public Safety (ADPS) Aviation Bureau’s fix wing unit provides immediate, 24-hour per day, statewide response capability for critical occurrences and emergency situations. The ADPS fix wing unit mission includes; transport of state dignitaries, logistics transport of state agency personal and equipment, disaster assistance, as well as aerial and logistical support for law enforcement activities. Keys to the success of the ADPS fix wing program are: quick and decisive response; emphasis on providing definitive strategic support to user agencies, during emergencies and in times of natural disaster; the ability to transport executive staff, state dignitaries and law enforcement teams and/or their equipment, to where they are needed.

2.0 Overview

Purpose

2.1 The intent of this solicitation is to provide sufficient guidance and information for interested parties to submit offers for the inspection, overhaul, repair, rental, exchange services and parts purchases for

Pratt & Whitney turbine engine/assembly/component (see Exhibit l ADPS engine listing….)

including all accessories associated with the engine as implied by the Pratt & Whitney

Maintenance Manual Introduction section three as identified in the Pratt and Whitney IPC manual.

Projected Contract Awards

2.2 It is the intent of the ADPS to award to one or more suppliers to meet the requirements of the ADPS although it reserves the right to award this contract in part to multiple vendors or partial and/or ancillary services to a single vendor. The award will depend on the quality of the bids.

3.0 General Specifications

3.1 The Offeror shall have a FAA approved repair station capable of returning to service Pratt & Whitney engines and shall be a Pratt & Whitney "Authorized Maintenance, Repair and Overhaul Center".

The supplier shall provide documentation to show compliance with this requirement.

3.2 Repairs, replacement components, accessories and Service bulletin/AD compliance shall be in accordance with applicable Federal Aviation Administration (FAA) Regulations and

Airframe/engine manufacture requirements.

3.3 For evaluation purposes, Offer should submit certifications, documentation and information that affirms compliance to this section with their offer.

3.4 In the event that any or all of the above certifications, documentation and/or information are not submitted with the offer, ADPS Purchasing, at its sole discretion may request the information from the

ADPS18-00008492

Description:

Pratt & Whitney Engine Overhaul, Repair and

Maintenance

Arizona Department of

Public Safety

2102 W. Encanto Blvd., offeror. If requested, the offeror shall provide the information within 3 days of notification or as specified in the written request. Failure to provide the requested information within the stated time frame or failure to adequately address any issue cited herein may result in the offer being found non-responsive and not considered for award.

3.5 Offerors shall have access to an engine test cell capable of monitoring data for the entire engine parameters while performing the required engine test runs, leak and operational checks for troubleshooting, pre and post overhaul and or inspection requirements for the engines specified for this solicitation. The engine test cell shall have the capability to complete power assurance testing.

3.6 All components and assemblies shall be original equipment manufacturer (OEM). If not original OEM, shall be identified by manufacturer name, model number and other information necessary to determine compliance. Descriptive literature shall also be provided when available. Literature shall be sufficient in detail to identify the component or part of application compatibility. Approval in writing by authorized

DPS Aviation personnel for alternative equivalent use must be granted before use.

3.7 All components provided by the offeror must meet the requirements of FAR AMT 43.2.

3.8 Offeror shall have on premises a minimum of two (2) full time Pratt & Whitney PT6 and PW200 series engine factory trained mechanics to perform inspection/overhaul services.

3.9 Offeror shall provide bid on engine or engine type that they are certified to work on.

3.10 Offeror shall be required to conduct warranty repairs in accordance with Offeror’s standard

Workmanship Warranty attached as in “Attachment 3-D Performance Guarantee” hereto and to conduct major repairs and complete component overhauls and inspections as described herein.

3.11 Offeror shall own their own tooling to perform all aspects of disassembly, reassembly, testing and troubleshooting for the engines listed.

3.12 ADPS may, at its sole discretion, supply documented airworthy parts as required. Such parts shall not be subject to any re-inspection fees. With respect to any engine parts supplied by ADPS for incorporation into ADPS’ engines, Contractor makes NO WARRANTY WHATSOEVER, unless such parts were last repaired or overhauled by a PWES or P&WC facility and bear a PWES or P&WC serviceable tag. If such parts were last repaired or overhauled by a PWES or P&WC facility and bear a serviceable tag, the exclusive warranty applicable to such parts shall be that provided by PWES or

P&WC at the time of delivery of the overhauled or repaired part. ADPS warrants and represents that all engine parts to be supplied by ADPS were or will have been originally sold by P&WC or the relevant type certificate holder and operated and maintained in compliance in all respects with P&WC's engine manuals. ADPS HEREBY INDEMNIFIES PWES AND P&WC against any and all claims or liabilities arising from use of the engine parts supplied by ADPS.

3.13 All engine repairs and inspections shall be completed from the date of induction, excluding shipping time to and from the ADPS Aviation Bureau facility located at 2615 E. Air Lane, Phoenix, AZ 85034,within the mutually agreed upon targeted timeline within the quotation offering. Any

ADPS hold time for cost approval shall be added to the mutually agreed upon targeted timeline.

The Contractor shall immediately advise the ADPS Aviation Bureau of any anticipated delays and the reason for the delay.

3.14 Deleted

3.15 All engine overhauls and inspections shall be completed, from date of induction, excluding shipping time to and from DPS Aviation Bureau facility located at 2615 E. Air Lane, Phoenix, AZ

85034, within the mutually agreed upon targeted timeline within the quotation offering. Any ADPS

ADPS18-00008492

Description:

Pratt & Whitney Engine Overhaul, Repair and

Maintenance

Arizona Department of

Public Safety

2102 W. Encanto Blvd., hold time for cost approval shall be added to the mutually agreed upon targeted timeline. The

Contractor shall immediately advise the ADPS Aviation Bureau of any anticipated delays and the reason for the delay.

3.16 Offeror shall provide same model rental engine, when ADPS has submitted an engine for overhaul, subject to availability and the execution of Offeror’ standard engine lease agreement and submittal of proof of insurability to the amount requested in the lease agreement.

3.17 Deleted

3.18 In the event Contractor’ actual time for completion of repair and overhaul services of an engine exceeds the negotiated target time for completion by more than five (5) business days, as ADPS’ sole and exclusive remedy for Contractor’s failure to meet the targeted turnaround time for the subject engine, Contractor will, subject to ADPS’ account being current, credit ADPS’ account by an amount of $500.00 USD per day, for each day the applicable the negotiated target time is exceeded beyond the 5th day, less any Customer Hold time, up to a maximum of $7,500.

3.19 Awarded Vendor shall notify Arizona DPS Aviation Bureau, in writing, of any additional cost to repair and/or overhaul engines following dis-assembly and examination, and shall receive written approval

PRIOR to commencing ANY work.

3.20 PWES’ standard Workmanship Warranty shall apply to this Contract as the sole and exclusive guarantee and warranty for performance.

3.21 Additional Work: For use in cases requiring additional work, over and above the fixed total lump sum pricing contained in the price sheet(s) for unforeseen situations relating to the scope of work/specifications. All work performed under this section shall require submission of a written report of findings and a ADPS Aviation Bureau issued, not to exceed work order (see attached sample form).

4.0 General Requirements

4.1 Contractor’s Personnel

4.1.1 Offeror or its subcontractor, Pratt & Whitney Canada Corp., shall have on premises a minimum of two (2) full time Pratt & Whitney PT6 and PW200 series engine factory trained mechanics to perform inspection/overhaul services.

4.1.2 Urgent AOG requests shall be initiated with the P&WC Customer First Centre at 1-800-

268-8000 or CFirst@pwc.ca.

4.2 Ordering Process

4.2.1 DPS may purchase services through contract direct release purchase orders issued by DPS to the Contractor. No deliveries or work shall be performed without a duly authorized/issued purchase order(s).

4.2.2 Any attempt to represent any material and/or service not specifically awarded under the contract is a violation of the contract and the Arizona Procurement Code. Any such action shall be subject to all legal and contractual remedies available to the state inclusive of, but not limited to, contract termination, cancellation, suspension and/or debarment of the Contractor

4.3 Shipping F.O.B. Destination:

4.3.1 Engines delivered [Incoterms (2010)] by ADPS for services to (1) P&WC shall be delivered

DAP (Delivery At Place) in Canada and (2) PWES shall be delivered DDP (Delivery Duty Paid)

ADPS18-00008492

Description:

Pratt & Whitney Engine Overhaul, Repair and

Maintenance

Arizona Department of

Public Safety

2102 W. Encanto Blvd., PWES facility. Return of engines following completion of services shall be delivered to ADPS’ carrier of choice FCA (Free Carrier Aboard) PWES/P&WC facility. In the event that ADPS’ carrier of choice is unavailable to receive delivery of Engines at P&WC/PWES’s facility, P&WC/PWES shall deliver engines CPT (Carriage Paid To) with P&WC/PWES’s carrier of choice.

4.3.2 All engine’s, engine components and engine accessories are to be shipped to ADPS via appropriate approved aircraft engine shipping containers with ample protective cushioning to protect all parts.

5.0 Performance Requirements

5.1 PWES standard workmanship warranty attached in ATTACHMENT 3-D, PERFORMANCE

GUARANTEE section herewith shall apply to this Contract”.

6.0 Exhibits to the Scope of Work

Exhibit 1 ADPS Listing of Pratt & Whitney Engines ............................................ dd-Mmm-yyyy

Exhibit 2 Sample Work Order ............................................................................... dd-Mmm-yyyy

End of Section 2-A

ADPS18-00008492

Description:

Pratt & Whitney Engine Overhaul, Repair and

Maintenance

Arizona Department of

Public Safety

2102 W. Encanto Blvd., SECTION 2-B: Commercial Document

Date: 3-13-18

Section 2-B:

Compensation Document

1.0 Compensation

Compensation Method.

1.1 Contractor will be compensated for the satisfactorily carrying out its obligations under the Contract by the method indicated by the “” mark below:

Firm-Fixed-Price (refer to paragraph 1.2 below)

Unit Prices

Contracted Labor Rates (refer to paragraph 1.4 below)

Cost Reimbursable

Discount Off List or Catalog (refer to paragraph 1.6 below)

1.2 FIXED-PRICE. The firm-fixed price (interchangeably referred to as lump sum or stipulated sum) is the amount or amounts shown or scheduled as such in the Pricing Document (Exhibit 1 to this Commercial

Document), each of which (a) will be Contractor’s complete and total compensation for carrying out the relevant portion of the Work that it covers and (b) will not be subject to any adjustment on the basis of

Contractor’s cost experience in performing under the Contract. Any cost overruns are the responsibility of the Contractor.

1.2.1 Except as expressly stated otherwise in the Solicitation, Contractor is, on the basis in subparagraph 1.2.2, deemed to have allowed in each firm-fixed price correct and sufficient amounts to cover all its obligations under or arising from the Contract, at law, or otherwise, and to have allowed the necessary resources to enable it to carry out the relevant portion of the

Work that it covers within any time for performance specified in the Scope of Work.

1.2.2 Contractor acknowledges that it has had the opportunity to visit those physical locations where the priced work is to be carried out and to understand and account for local conditions that might affect the Work, and has reviewed, verified, and interpreted for itself the necessary documents and information relevant to access, communications, climactic conditions, likelihood or risk of damage to adjacent property and occupants, possibility of interference by

Persons other than State, and any necessary interfaces with others.

1.3 “reserved”

1.4 CONTRACTED LABOR RATES. The contracted labor rates are the fully-burdened and marked-up billing rates for Contractor’s labor scheduled in the Pricing Document (Exhibit 1 to this Commercial

Document), which rates are be deemed to be inclusive of the actual gross wages plus: (1) all applicable payroll taxes, non-payroll employer burden, workers’ compensation contributions and health and welfare benefit contributions; (2) retirement or other pension contributions, vacation, sick time or other paid leave allowances and the like; (3) all required home office support, corporate or subordinate

ADPS18-00008492

Description:

Pratt & Whitney Engine Overhaul, Repair and

Maintenance

Arizona Department of

Public Safety

2102 W. Encanto Blvd., licenses or registrations, corporate insurance, professional association fees, advertising, time and travel by any of Contractor’s personnel other than billable personnel and any bonuses or other incentives for all personnel (including billable Personnel); (4) all insurance coverages to be provided by

Contractor under the Contract; and (5) profit.

1.5 “reserved”

1.6 DISCOUNT OFF LIST OR CATALOG. A discount off list or catalog means a percentage discount to be applied to a base price for from one or more contractually-established price lists against published catalogs. The applicable discounts are scheduled in the Pricing Document (Exhibit 1 to this

Commercial Document).

1.6.1 Unless specified otherwise in the Pricing Document, base price is the price that is most widely offered to general customers at the time of the Order.

1.6.2 The catalogs used to establish base price are specified otherwise in the Pricing Document. If nothing is so specified, then the commercially available catalogs published by Contractor or

Subcontractor to a dealer or reseller network for the covered materials or services are to be used.

1.6.3 Each catalog must:

(a) bear the applicable State contract number;

(b) list all materials or services Contractor is authorized to sell under the Contract;

(c) not contain any items that are excluded from the Contract;

(d) provide ordering information and contact information for customer support.

1.6.4 Each catalog and its accompanying price list must include for each item:

(a) a part or model number, if applicable;

(b) a complete and accurate description of the item;

(c) the manufacturer’s suggested retail price (MSRP) or Contractor’s list price;

(d) a stock keeping unit (SKU) number (SKU) , if applicable;

(e) the item’s unit of measure (UOM), if applicable; and

(f) the quantity in the unit of measure (QUOM), if applicable.

1.6.5 Contractor shall provide and maintain concurrent and identical electronic and hardcopy versions of all contracted price lists and catalogs.

(a) The electronic versions are to be provided as URL..

i. State, at its discretion, may host Contractor's electronic price lists and catalogs directly, or may link through the Arizona Procurement Portal as a punch-out.

ii. Regardless of the number and types of links to Contractor's electronic price lists and catalogs, Contractor shall ensure that all Eligible Agencies and Co-Op

Buyers are only able to access one unified set of data.

(b) Contractor shall supply sufficient, current hardcopy catalogs and price lists price lists to applicable Eligible Agencies at Contract commencement, and provide prompt hardcopy notice of any changes to list/catalog holders as they occur. Contractor shall

ADPS18-00008492

Description:

Pratt & Whitney Engine Overhaul, Repair and

Maintenance

Arizona Department of

Public Safety

2102 W. Encanto Blvd., not change State or any Eligible Agency (or any Co-Op Buyer, if applicable) for lists/catalogs or updates.

2.0 Pricing

2.1 Deleted

2.2 NO ADJUSTMENT. All prices and rates in the Pricing Document (Exhibit 1 to this Commercial

Document), or Orders if and to the extent they differ from those in the exhibit, will be valid for the entire term of the Contract, and will not be subject to revision for inflation or any changes to wages, taxes or other costs that Contractor may be obliged to incur that may be higher than those which it contemplated when proposing the relevant price or rate.

2.3 SHIPPING. Engines delivered by ADPS for services to (1) P&WC shall be delivered DAP (Delivery At

Place) in Canada and (2) PWES shall be delivered DDP (Delivery Duty Paid) PWES facility. Return of engines following completion of services shall be delivered to ADPS’ carrier of choice FCA (Free

Carrier Aboard) PWES/P&WC facility. In the event that ADPS’ carrier of choice is unavailable to receive delivery of Engines at P&WC/PWES’s facility, P&WC/PWES shall deliver engines CPT

(Carriage Paid To) with P&WC/PWES’s carrier of choice. ATTACHMENT 5-B SUPPLEMENT NO. 1.

2.4 TAXES. ADPS is responsible for all taxes (excluding taxes based on Contractor’s net income) duties and other charges of any nature whatsoever, including interest and penalties thereon, arising from the sale, delivery or use of the goods or related services under ADPS’ purchase order, and will reimburse

Contractor for any such charges. Contractor may be required to pay directly to a governmental authority or to a facility which performs any of the services related to such purchase order.

3.0 Invoicing

3.1 INVOICES GO TO BUYING ENTITY. Contractor shall submit all billing notices or invoices to the ordering Eligible Agency or Co-Op Buyer at the address indicated on the Order document.

3.2 MINIMUM INVOICE REQUIREMENTS. Every invoice must include the following information:

3.3

Item Required

Bill-to name and address

Contractor name and contact information

Remit-to address

State contract number

Order number (typically APP PO #)

Invoice number and date

Date the items shipped or services performed

Applicable payment terms

Contract line item number

Contract line item description

Quantity delivered or performed

ADPS18-00008492

Description:

Pratt & Whitney Engine Overhaul, Repair and

Maintenance

Arizona Department of

Public Safety

2102 W. Encanto Blvd., Line item unit of measure

Item price

Extended pricing

Discount off list or catalog

Taxes (as a separate invoice line item)

Upcharge shipping/freight, etc. (as a separate invoice line item) Materials only

Total invoice amount due

3.4 NO INVOICE WITHOUT AUTHORIZATION. Contractor shall not seek payment for: (a) any Materials or

Services that have not been authorized on an acknowledged Order; (b) any expediting, overtime, premiums, or upcharges absent State’s express prior approval; or (c) any Materials or Services that are the subject of a Contract Amendment or Change Order that has not been signed.

3.5 PRE-INVOICE REVIEW. During the week before Contractor is scheduled to submit each invoice, the parties’ representatives shall meet informally to review any issues relevant to that upcoming invoice so that the formal invoice process is thereby facilitated and made more efficient.

3.6 SUBMITTING INVOICES. Contractor shall submit an invoice to the ordering Eligible Agency or Co-Op

Buyer on [the first Friday of each State fiscal month, on the last business day of each calendar month, every second Friday, within 14 days after deliver, as specified on the Order, etc.], using the form provided or required by the ordering Eligible Agency or Co-Op Buyer. Every invoice must be signed by

Contractor’s authorized representative and accompanied by all supporting information and documentation required by the Contract and laws.

3.7 DEFECTIVE INVOICES. Without prejudice to its other rights under the Contract or further obligation to

Contractor, the ordering Eligible Agency or Co-Op Buyer may, at its discretion, reject any materially defective invoice.

3.7.1 The ordering Eligible Agency or Co-Op Buyer shall notify Contractor within 5 (five) business days after receipt if it determines an invoice to be materially defective.

3.7.2 Invoices will be deemed automatically rejected upon delivery if they:

(a) are sent to an incorrect address;

(b) do not reference the correct State contract number; or

(c) are payable to any Person other than the Contractor.

3.7.3 The ordering Eligible Agency or Co-Op Buyer will have no obligation to pay against a defective invoice until Contractor has re-submitted it free of defects.

3.8 INVOICING FOR TASK ORDERS. Invoices must include the following information as applicable to the task order being invoiced against:

a) substantiation of hours worked by a detailed daily timesheet, itemized to the task level and broken down by service area (if the Contract covers more than one area) and Contract

Amendment (if any apply);

b) authorizations and receipts for all allowable reimbursable items being invoiced; and

c) Contractor’s certification that the invoice has been examined and to the best of Contractor’s knowledge and belief the invoiced amounts are entitled, correct, and accurate as can be demonstrated by the contractually-required books and records.

ADPS18-00008492

Description:

Pratt & Whitney Engine Overhaul, Repair and

Maintenance

Arizona Department of

Public Safety

2102 W. Encanto Blvd.,

4.0 Payments

4.1 PAYMENT. State shall pay all amounts due to Contractor within Net 30 days from date of invoice.

5.0 Exhibits to the Compensation Document

Exhibit 1 none ......................................................................................................... dd-Mmm-yyyy

Exhibit 2 [ ] ........................................................................................................... dd-Mmm-yyyy

Exhibit 3 [ ] ........................................................................................................... dd-Mmm-yyyy

Exhibit 4 [ ] ........................................................................................................... dd-Mmm-yyyy

Exhibit 5 [ ] ........................................................................................................... dd-Mmm-yyyy

Exhibit 6 [ ] ........................................................................................................... dd-Mmm-yyyy

End of Section 2-B

End of Part 2