ADDRESSES.pdf Summary

This document is an addresses file related to Invitation to Bid (ITB) #011-2025 issued by the City of Lake City, Florida for HVAC Repair and Preventative Maintenance Services. The procurement covers comprehensive HVAC maintenance and repair services across multiple municipal facilities, including City Hall, the Airport, Customer Service/Growth Management Building, Darby Pavilion, IT Building, Teen Town, Public Works, Wastewater Treatment Plant, Water Treatment Plant, and multiple fire stations. Bidders must submit sealed bids electronically through the City's OpenGov Procurement Portal by April 16, 2025, at 2:00 pm, with bid opening scheduled for 2:15 pm on the same day. Written questions must be submitted through the e-Procurement portal by April 2, 2025, at 4:00 pm. The contract term is one year with potential extensions for three additional one-year periods. Bidders are required to provide pricing for quarterly maintenance services, regular and overtime labor hours, and a markup percentage for parts and materials, along with references, a completed vendor questionnaire, and required certifications including a drug-free workplace certificate and non-collusion affidavit.

The City offers a 5% local vendor preference for bids from Columbia County, Florida residents or businesses, including individual residents, partnerships with all principals from the county, or businesses with their principal place of business within the county. Bidders cannot withdraw their proposals for 90 days following bid opening. The City of Lake City is tax-exempt and reserves the right to reject any or all bids and award the contract in its best interest. Protesters must file written notice within 72 hours of the notice of intended award, with the City Manager providing a decision within five working days. The solicitation includes detailed documentation such as a sample preventative maintenance checklist and architectural floor plans of City Hall's HVAC system to assist contractors in assessing the scope of work.