Additional Terms & Conditions.pdf

Additional Terms and Conditions

Bid Submission Instructions:

Beginning on the Alabama Buys supplier portal page, select the desired sourcing project. Once project is opened, make sure the left panel is expanded. If not, click on small double arrows to expand. Click the “Participate in RFX button”. You will be prompted to log in and register. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, as well as any applicable questionnaire, you can validate and submit your bid.

Suppliers must enter $0.00 in the unit price field of line 2 (Shipping/Handling). This line will not be factored into the evaluation.

Requested Information:

Any additional requested information related to this ITB must be provided within five (5) days from receipt of request. Failure to submit the requested information may result in bid rejection.

Questions:

Questions must be submitted through the supplier portal in Alabama Buys from the discussion tab by Friday, September 11, 2026.

Award:

Award will be made "all or none" to the lowest responsive and responsible bidder meeting all specifications.

New equipment:

All equipment provided by the supplier as part of the fulfillment of the resulting contract must be new, unused, and eligible for full manufacturer warranty. Equipment provided cannot be reconditioned, remanufactured, or refurbished in any manner and cannot have been used in any capacity, outside of factory testing and transport.

Warranty:

Must include (1) year standard warranty from date of installation.

Descriptive Literature:

Suppliers must provide complete descriptive/technical literature for consideration and evaluation with their bid. Reference to literature with a previous bid will not satisfy this requirement. Failure to provide the required literature may result in the rejection of the bid response.

Requirement:

Awarded suppliers will be required to submit E-Verify documentation – see section 13 of the ITB Standard Boilerplate

Supplier must provide one year standard manufacturer’s warranty from the date of installation – See section titled Warranty

Awarded suppliers will be required to submit a completed Vendor Disclosure Statement, which will be provided to the awarded suppliers upon notice of intent to award.

Supplier must provide complete descriptive literature – See section titled Descriptive Literature

Awarded suppliers must be fully registered and active in Alabama Buys.