Addendum No. 1.pdf
PDF 361 KB Posted
- Attached to
- American Sign Language Interpreters
- Solicitation number
- CRFQ 0402 EDD2700000001 2
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum No. 1 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Board of Education, which includes the West Virginia Department of Education (WVDE), West Virginia Schools for Diversion and Transition (WVSDT), and West Virginia Schools for the Deaf and Blind (WVSDB). The solicitation (CRFQ EDD2700000001) seeks to establish a central master agreement for American Sign Language interpreter services to be provided statewide on an as-needed basis for meetings, events, and other requests. The addendum publishes vendor questions and responses and does not modify the original solicitation specifications. The original solicitation closed on July 29, 2026, with vendor questions due by July 16, 2026.
The contract encompasses eight line items with estimated annual quantities for evaluation purposes only: 435 hours of in-person interpretation Monday through Friday between 7 a.m. and 6 p.m.; 30 hours of video remote interpreting (VRI) during the same weekday hours; 50 hours of in-person night rate services (6:01 p.m. to 6:59 a.m.); 10 hours of VRI night rate services; 50 hours of in-person weekend rate services (7 a.m. Saturday to 12 a.m. Sunday); 4 hours of VRI weekend rate services; 4 hours of in-person holiday rate services; and 4 hours of VRI holiday rate services. Vendors must provide both in-person and VRI services and include all necessary technology and technical support at their proposed hourly rates. Work assignments will be offered first to the lowest-priced awarded vendor confirming availability within required response times, with requests proceeding sequentially to the next lowest-priced vendor if needed. Invoicing is based on actual hours worked with no minimum billable duration, except for agency cancellations with less than twenty-four hours' notice, which may result in invoicing up to two hours per scheduled interpreter. Vendors must acknowledge receipt of this addendum to avoid bid disqualification.
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Date Printed: Jul 20, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Service - Prof
Proc Folder: 2001940 Reason for Modification:
Doc Description: American Sign Language Interpreters Addendum No. 1
Vendor questions and Responses
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-07-20 2026-07-29 13:30 CRFQ 0402 EDD2700000001 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James W Atkins
(304) 558-0094 james.w.atkins@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 20, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM NO. 1
Addendum No. 1 issued to publish and distribute the attached information to the Vendor Community
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Board of Education (WVBE) which includes the West Virginia Department of Education (WVDE), the West Virginia Schools for Diversion and Transition (WVSDT), and West Virginia Schools for the Deaf and Blind (WVSDB) to establish a contract to secure firm hourly pricing for American sign language interpreters, providing interpretation when needed for meetings, events or upon request throughout the State of West Virginia per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF FEDERAL
PROGRAMS
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 SLI (In-Person) Monday-Friday between 7AM and 6PM
435.00000 HOUR
Comm Code Manufacturer Specification Model #
90121702
Extended Description:
Sign Language Interpreter In-Person Monday - Friday between 7:00AM and 6:00PM
Per person hourly rate.
Quantity is annual estimated and for evaluation purposes only.
Date Printed: Jul 20, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF FEDERAL
PROGRAMS
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 SLI (VRI) Monday - Friday between 7AM and
6PM
30.00000 HOUR
Comm Code Manufacturer Specification Model #
90121702
Extended Description:
Sign Language - Video Remote Interpreting (VRI) Monday - Friday between 7:00AM and 6:00PM
Per-Person Hourly Rate
Quantity is annual estimated and for evaluation purposes only.
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF FEDERAL
PROGRAMS
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 SLI (In-Person) Night Rate 50.00000 HOUR
Comm Code Manufacturer Specification Model #
90121702
Extended Description:
Sign Language Interpreter (In-Person) Night Rate Designated Time Between: 6:01PM and 6:59AM
Per Person Hourly Rate
Date Printed: Jul 20, 2026 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF FEDERAL
PROGRAMS
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 SLI (VRI) Night Rate 10.00000 HOUR
Comm Code Manufacturer Specification Model #
90121702
Extended Description:
Sign Language Interpreter, Video Remote Interpreting (VRI) Night Rate
Designated Time Between: 6:01PM and 6:59AM
Per Person Hourly Rate
Quantity is annual estimated and for evaluation purposes only.
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF FEDERAL
PROGRAMS
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 SLI (In-Person) Weekend Rate 50.00000 HOUR
Comm Code Manufacturer Specification Model #
90121702
Extended Description:
Sign Language Interpreter (In-Person) Weekend Rate
Designated Time Between 7:00AM Saturday and 12:00AM Sunday
Date Printed: Jul 20, 2026 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF FEDERAL
PROGRAMS
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 SLI (VRI) Weekend Rate 4.00000 HOUR
Comm Code Manufacturer Specification Model #
90121702
Extended Description:
Sign Language Interpreter - Video Remote Interpreting (VRI) Weekend Rate
Designated Time Between 7:00AM Saturday and 12:00AM Sunday
Per Person Hourly Rate
Quantity is annual estimated and for evaluation purposes only.
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF FEDERAL
PROGRAMS
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 SLI (In-Person) Holiday Rate 4.00000 HOUR
Comm Code Manufacturer Specification Model #
90121702
Extended Description:
Sign Language Interpreter (In Person) Weekend Rate
Designated Time Between 12:00AM and 11:59PM
Date Printed: Jul 20, 2026 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF FEDERAL
PROGRAMS
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 SLI (VRI) Holiday Rate 4.00000 HOUR
Comm Code Manufacturer Specification Model #
90121702
Extended Description:
Sign Language Interpreter (VRI) Weekend Rate
Designated Time Between 12:00AM and 11:59PM
Per Person Hourly Rate
Quantity is annual estimated and for evaluation purposes only.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions due by 3:00pm EST 2026-07-16
SOLICITATION NUMBER: CRFQ EDD27*01
Addendum Number: 1 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
1. Vendor questions and Responses
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as
Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an
Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Vendor Questions
CRFQ EDD27*01
Q1. Is there a minimum billable duration for interpreter assignments, or should vendors assume billing is based solely on the actual hours worked?
A: Vendors should submit pricing based on the hourly rates requested on the Pricing Page.
The specifications do not establish a minimum billable assignment duration. The only minimum billing provision applies to Agency cancellations with less than twenty-four (24) hours' notice, in which case the Vendor may invoice a maximum of two (2) hours per scheduled interpreter.
Q2. For VRI assignments, is the vendor expected to provide the VRI platform and technical support, or will the Agency provide the platform?
A: The Vendor is responsible for providing VRI services when specifically requested or approved by the WVBE. Vendors should include any technology, platform, and technical support necessary to deliver VRI services within their proposed pricing. VRI services must meet the same qualification standards as in-person interpreting, and no travel costs may be charged.
Q3. If multiple awarded vendors satisfy the pricing, availability, and service requirements for a request, are there any additional factors (such as interpreter proximity, specialized experience, or prior performance) that may be considered when assigning work?
A: No. Assignment of work will follow the process outlined in the specifications. Requests will first be offered to the lowest-priced awarded Vendor that confirms availability within the required response time and meets the service requirements. If that Vendor declines, fails to respond, or cannot meet the request, the Agency will proceed sequentially to the next lowest-priced awarded Vendor.
Q4. Are we able to bid on in-person ASL only, without bidding on VRI?
A: No. Vendors are expected to provide the services described in the specifications, including Video Remote Interpreting (VRI) when specifically requested or approved by the
WVBE.
Q5. Will your VRI service requests be on demand, or would there be any lead time to schedule like there is with remote ASL service?
A: Most requests are anticipated to be scheduled in advance. The WVBE will typically provide approximately one (1) month's notice for scheduled meetings; however, occasional requests may be made with less than forty-eight (48) hours' notice, including emergency requests requiring a response within two (2) hours. These expectations apply regardless of whether services are provided in person or through VRI.
Q6. The line item for Sign Language Interpreting – Day Rate references mediation and arbitration. Since those are legal settings, our pricing would typically be higher than our standard community interpreting rates. I wanted to check whether that language is intentional or if it may have been included in error.
A: The reference to mediation and arbitration is not applicable to the services listed in this solicitation. This solicitation is intended to procure sign language interpreting services as described in the specifications. Vendors should base their pricing proposals on the services identified in the solicitation requirements only. No separate pricing considerations for mediation or arbitration services will be permitted.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ EDD27*01
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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