Addendum 2 - Final Questions.pdf
PDF 490 KB Posted
- Attached to
- Digital Scanning Capital Project State and local contract opportunity
- Solicitation number
- 2061070
- Issued by
- Nassau County, New York
About this file
This document is an Addendum 2 that provides final questions and answers related to the Village of Garden City Digital Scan Project for the Village Clerk's Office. The project involves scanning 16mm and 35mm microfilm, with all work to be performed within the United States. The bid will be awarded to the lowest responsible bidder, and the Village will not agree to a cap on liability. The Village declined to provide sample documents, an estimate of frames per roll of microfilm, or information on the number of vendors who attended the mandatory walkthrough. This project is solely for the Clerk's Office, and any additional scanning will be separate projects. The Village requires the scanned documents to be searchable, and they will not need to be scanned per physical break but rather per subject. The project timeline and any renewal options were not specified in the document.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Addendum 1 - Digital Scanning Capital Project.pdf | ||
| Addendum 1 - Bid Specifications (Updated Pages).pdf | ||
| Tab Sheet - Digital Scanning Capital Project.pdf | ||
| 02-06-20.pdf | ||
| Addendum 1 - Additional Questions.pdf | ||
| Addendum 2 - Digital Scanning Capital Project.pdf | ||
| Bid Specifications - Digital Scanning Capital Project.pdf |
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Text version
Village of Garden City Digital Scan Project
Village Clerk’s Office December 16, 2019
PLEASE NOTE: The Inc. Village of Garden City microfilm to be scanned in two sizes – 16mm and 35mm.
All instances in the bid proposal that state 32mm should reflect pricing for 35mm.
Final Questions:
What forms are to be included in the delivered bid package?
o The entire complete sealed bid package must be received by the bid opening at 11:00
AM EST on Friday, December 20, 2019. Each bidder must provide a Bid Bond (with pages 6 and 7), the Bid Proposal (page 8 and updated page 9), a Non-Collusive Bidding Certification (page 10), an Iranian Energy Sector Divestment Certification (page 11), Specification Document Conversion Costs (updated pages 40-41), and Addendums 1 and 2.
What are the evaluation criteria for this opportunity?
o The bid will be awarded to the lowest responsible bidder.
Would the Village agree to a cap on liability of $5 million?
o No
Could you please provide a sample set of documents and load files that illustrate your desired deliverable format for loading into Laserfiche or Municity?
Could you please provide an estimate of how many frames there are per roll of 16mm and 35mm microfilm?
The document you have provided notes that the scanning will be phase 1 of this project. What will additional phases consist of and are those additional phases covered under this project?
o This project is SOLELY for the Clerk’s Office. Any additional scanning will be separate projects put together at a later date.
If data is kept within the US can foreign workers access the data remotely to perform indexing?
o No, all work must be performed within the United States.
How many images are anticipated per roll of microfilm?
o Unknown
Would you like the documents made searchable?
o Yes, documents must be searchable.
Are we scanning the documents to PDF per the file name on the redweld or are we scanning the documents per smallest physical break (staple, clip, etc) and placing those in a folder per the file name?
o Redwelds will be scanned per subject – you will not need to have separate files for each physical break.
How many vendors attended the mandatory walk through?
o The Village does not release this information prior to the bid opening.
File details come from the government source that posted it. Updated .