Addendum 2 - Digital Scanning Capital Project.pdf

This document is an Addendum to a Digital Scanning Capital Project solicitation. The project is being conducted by the City of Example Municipality. The addendum provides clarification and additional information regarding the project scope, which includes the digitization of existing physical documents. Key details include:

The project requires the successful vendor to provide scanning services to convert physical documents into digital format. Specific quantities are not provided, but the scope indicates a large volume of documents across multiple file types and sizes. The addendum revises the bid submission deadline to March 15, 2023 and confirms there will be a mandatory pre-bid conference on February 28, 2023 for all interested vendors. The contract term is for 3 years with two 1-year renewal options.

Pricing for the services is to be based on a per-page rate, with the addendum confirming that the City will not provide a minimum page volume guarantee. No small business set-asides or incumbents are mentioned. Funding for the project will come from the City's capital budget, though the specific amount is not disclosed. The addendum emphasizes the importance of thorough understanding of the project requirements prior to submitting a bid response.