Department of Financial Management 411 West Ocean Boulevard, 6th Floor

Long Beach, CA 90802

(562) 570-6425

August 13, 2026

NOTICE TO PROPOSERS

ADDENDUM NO. 1: Q & A

No. RFP PW-26-698

Naval Architecture & Marine Engineering Services

This addendum changes and supersedes the language in the original RFP.

Please acknowledge receipt of this addendum by signing and submitting with your proposals. Any proposer who fails to submit this addendum may be disqualified.

The City would like to remind Proposers that pursuant to Section 5.2.27 of the RFP, the City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the City Contact.

The questions and answers are as follows:

1. Q: How will identification/exposure to potential hazardous materials that may be encountered during both discovery and Construction phase be managed? Will the Prime be responsible for Industrial Hygiene /

Occupational Health & Safety or will the City provide that support?

A: Hazardous material assessments will be performed on a case-by-case basis. The Prime shall identify appropriate sub-consultants for hazardous materials assessments as required.

2. Q: Can the City confirm whether the CSLB licensing requirement is applicable and necessary for this contract? If so, please identify the specific CSLB license classification(s) required for the scope of work and whether the requirement applies to the prime consultant regardless of the use of appropriately licensed subcontractors.

A: Contractor’s License is not required for this contract. All professional and business licensure required for the work shall be maintained by the firms.

3. Q: Section 4.3 provides a "Narrative Proposal Template" containing a series of tables and discussion topics. Can the City clarify whether proposers are required to use the exact table format provided, or whether the template may be used as a guide, provided the proposal addresses all requested information and evaluation criteria?

A: The template may be used as a guide, provided the proposal addresses all requested information and evaluation criteria.

4. Q: 1:1 Project Summary “personnel possessing the appropriate State of

California professional Services” will a PE for these services from an adjacent state be acceptable to meet this requirement?

A: A California Professional Engineering License is required. Key personnel shall provide justification of Naval Architecture expertise, such as Bachelor’s or Master’s degrees in Naval Architecture, Marine Engineering, Ocean

Engineering, or similar field and relevant experience.

5. Q: 4.2 Proposal Content, “Attachments Which May be Submitted Upon

Award” H. Faithful Performance Bond – Will this specifically be required for this RFP, and if so is there a template of the language that will be used for this Bond?

A: Yes, the template will be attached in Long Beach Buys.

6. Q: Il Labor and Materials Bond - Will this specifically be required for this RFP, and if so is there a template of the language that will be used for this Bond

A: Yes, the template will be attached in Long Beach Buys.

7. Q: J. Current Consultant’s State License Board print out –you confirm for the services to be performed in the RFP falls within the required CSLB license

Classification requirement and if so which specific classification would be required?

A: See response to Q2.

8. Q: "The City is looking to supplement the on-call professional services with

Naval Architects and Marine Engineers to specifically supplement unique waterfront projects" Consultant understands from the RFQ language that the

City is seeking to supplement its existing on-call professional services for waterfront projects. Can the City provide additional information regarding the current contract(s) being supplemented, including the consultant(s) currently providing these services and the anticipated expiration date(s) of those agreement(s)?

A: The City does not have existing on-call contracts for Naval Architecture and

Marine Engineering services. This is independent of any other existing on-call contract.

9. Q: Will the City accept a partial proposal that excludes defined scopes?

A: The City will not accept a partial proposal. The proposer and/or identified sub-consultants shall be able to support all defined scopes.

10. Q: Can the City provide an overview of the anticipated workload expected under this contract, including representative task orders and estimated annual spend?

A: The majority of this contract workload is expected to support the Queen

Mary and Scorpion Submarine. Estimated annual spend will vary based on the identified projects for each fiscal year.

11. Q: What percentage of the anticipated workload is expected to relate to the

Queen Mary and Scorpion Submarine versus other waterfront assets?

A: See response to Q10.

12. Q: If multiple consultants are selected, how will task orders be distributed among awarded firms (direct assignment, mini-competition, rotation, specialty-based allocation, etc.)?

A: The City will select based on the best consultant for the work based on an evaluation of fee, project approach, and previous experience.

13. Q: The RFP requires appropriately licensed personnel and references

California licensing requirements. Can the City confirm whether California-licensed Professional Engineers may be provided through a subconsultant, or whether such licensed personnel must be directly employed by the prime consultant?

A: Yes, a proposer can provide a licensed engineer through a subconsultant, but it is preferable that the prime consultant contains the qualified, licensed professionals with Naval Architecture and Marine Engineering experience.

14. Q: Can the City clarify if any other State license requirements will be required under the contract?

A: The required licenses have been defined in the RFP.

15. Q Can the City confirm that reasonable revisions to the Pro Forma

Agreement may be negotiated following selection?

A: If your firm does not agree to the City’s Pro-Forma Agreement, please provide a red-lined copy of the Agreement for the City’s review with your proposal.

16. Q: "All CAD deliverables shall be submitted as attachments to E-mail messages and full or half-sized hard copies as required by the tasks. "Can the

City accept soft copies only?

A: Hard copies are not typically required for tasks/projects but shall be made available as requested.

17. Q: Does the City require any specific security clearance for the contract?

A: No.

18. Q: "Providing staff augmentations for various needs within Public Works

Department. Staff positions may include Registered Civil Engineers, technicians, inspectors, project managers, capital project coordinators, analysts, program managers, and clerical staff" Does the City require such staff to be located in California, in Long Beach and or in the City offices?

A: If the staff is performing work that requires a license such as a Professional

Engineering, those staff need to hold the appropriate license from the State of

California, regardless of their location. Other staff such as project managers, capital project coordinators, and clerical staff do not need to be located in

California.

19. Q: Are all parties submitting a proposal (prime and subconsultants), required to be registered with California Dept of Industrial Relations, Secretary of

State and have a State license? Can a subconsultant be registered in another state and still work on the project without registering in California?

A: If the scope of work that you are responding to requires that your firm be registered with the California DIR, your firm needs to be registered in order to be eligible.

20. Q: Please provide the City’s current inventory of vessels and other floating assets that may require services under this agreement.

A: This contract is primarily intended to service the Queen Mary and the

Scorpion Submarine.

21. Q: Could the City provide representative examples of the types of projects or task orders anticipated under this agreement?

A: Vessel inspections for the Queen Mary, including both structural and equipment elements. Assistance with developing maintenance plans and periodic vessel inspection requirements.

22. Q: Is the prime consultant required to maintain an office in Long Beach, Los

Angeles County, or elsewhere in California, or will an out-of-state consultant be acceptable?

A: Your firm is not required to maintain an office Long Beach, Los Angeles

County or elsewhere in California, but you will need to provide staff that are qualified to work in California and be available to come to Long Beach in a reasonable amount of time and cost. Your firm will also need to obtain a

Long Beach Business License.

23. Q: What is the anticipated contract value, and is any minimum amount of work guaranteed under the agreement?

A: The City intends to seek approval for a total aggregate value of $15 million over a five-year term, with the option to increase this amount if needed. The final aggregate value and each firm’s allocation will depend on the number of selected firms and will be determined at the City’s discretion. Services performed under these contracts are performed on an as-needed basis and are based on the needs of the Department, the project, and are authorized through individual work orders. The contracts do not include a guaranteed minimum payment or retainer fee. Payment to the consultants will be based on work orders issued by the City and completed by the consultants.

24. Q: Please confirm whether the prime consultant must hold a valid California

Professional Engineer license at the time of proposal submission.

A: If your firm is proposing to respond to the engineering portion of the scope, then yes.

25. Q: Contract Capacity

Will the City provide the anticipated total contract capacity (not-to-exceed value) for this on-call agreement? This information would assist proposers in appropriately planning staffing resources and team composition.

A: See response to Q23.

26. Limitation of Liability

Would the City consider adding a limitation of liability clause to the contract to provide for a reasonable allocation of risk by limiting consultant’s liability to a multiple of the contract value?

A: No

27. Alternative Limitation of Liability

If the City is not willing to include a limitation of liability at the master agreement level, would the City consider establishing a limitation of liability on a task order-by-task order basis, with the applicable limit negotiated as part of each individual task order?

A: No

28. Insurance

The draft agreement requires Marine General Liability and Ship Repairers

Liability insurance. Will these insurance requirements apply to every task order, or only those involving vessel repair, shipyard activities, or work aboard vessels?

A: Yes, marine liability coverages apply only when there is potential marine liability associated with the task.

PREPARED BY:

Janet Kariuki, Procurement Analyst I

ACKNOWLEDGED BY:

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