Addendum 1.pdf

Revised 6/8/2012

SOLICITATION NUMBER: ARFQ DCR2700000009

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

x]

Modify bid opening date and time

Modify specifications of product or service being sought

[ x] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation: Attach vendor questions and responses and move bid opening date to 10/21/2026.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

VENDOR QUESTIONS AND ANSWERS:

1. Question: Could the West Virginia Division of Corrections please clarify why this RFQ has been re-solicited and identify whether there are any material changes in the West Virginia Division of Corrections’ needs, scope, or technical requirements from the previous solicitation.

Answer: No major changes to the technical requirements. Please refer to specifications.

2. Will the West Virginia Division of Corrections consider alternative solutions to achieving GPS supervision and alcohol monitoring provided that the proposed solutions meet required performance, monitoring, and operational requirements?

Answer: Please refer to our request for quotation and requirements we are asking for.

3. Will the West Virginia Division of Corrections and Rehabilitation please identify the number of staff of staff members that will require initial training upon contract execution?

Answer: Approximately 30 people for the initial training. We would like virtual training and the option of in-person as well.

4. Will the West Virginia Division of Corrections and Rehabilitation please provide the daily average number of active offenders being monitored on the following:

Answer: • GPS Monitoring = 695

• RF Monitoring =0

• Breath Alcohol Monitoring = 0

• Transdermal Alcohol Monitoring = 1

5. Please provide a list of all documentation that vendors are required to complete, prepare, or compile as part of their submission.

Answer: Vendors are required to complete, prepare, or compile the following documentation as part of their submission:

References: References demonstrating at least two years of experience delivering GPS Services and Alcohol Monitoring Services (Spec 3.1).

Government Agency Experience Details: Information identifying the agencies, volumes, and devices used to meet the required experience of installing proposed devices on an aggregate of at least 500 offenders (Spec 3.2).

Detailed Product Specification Sheets: Detailed specification sheets for all proposed products detailing each specification (Spec 4.1.10.5).

Completed Pricing Pages: The completed Exhibit A Pricing Pages in their entirety, providing unit costs for each contract service (Spec 5.2).

On-line Ordering System Description: A brief description of how agencies may utilize the vendor's on-line ordering system, if the vendor has online ordering capabilities (Spec 6.1).

Contract Manager Contact Information: The name, telephone number, fax number, and email address of the designated primary Contract Manager (Spec 9.4)

6. Will the Agency please provide the anticipated contract start date?

January 1, 2027

7. Regarding solicitation closing date, will the Agency consider extending the closing date to five business days after all questions have been answered?

Answer: The current closing date is 5 business days after the date of the addendum.

8. Section 3, Vendor Requirements, 3.2 states, “This experience must include at least six (6) months of active monitoring for the model offered in response to this RFQ. The vendor’s experience shall have been met with the vendor acting as the prime contractor in providing all of the above services. Identify these agencies, volumes, and devices in your solicitation response.”

a. Question: Would the Agency consider allowing vendors to propose newly released or next-generation devices that have been commercially available for less than six (6) months, provided the vendor can demonstrate substantial experience as the prime contractor providing the required monitoring services using the same or predecessor technology?

Answer: No

9. Section 4, General Requirements, 4.1.1.3 states, “Electronic Monitoring Bracelets must be fully functional with WIFI and cellular networks. Agency must utilize dual SIM cards with a minimum of two (2) cellular providers included (with AT&T being one of them).

a. Question: If the intent of this requirement is to ensure reliable communication and minimize connectivity disruptions when a single carrier has limited or unavailable coverage, would the Agency consider solutions that achieve this same functional objective without specifically requiring a dual-SIM configuration?

Answer: No, we are requiring Dual Sim Card.

10. Section 4, General Requirements, 4.1.1.4 states, “Vendor shall provide “Pre-Cut Straps in Multiple Sizes in ½” to 1” increments. The Pre-Cut Straps must be made of materials that are resistant to being easily cut and must be tamper resistant.

a. Question: Would the Agency consider a one-size adjustable strap that can accommodate the required range of participant ankle sizes without cutting or modification at installation, provided the strap meets or exceeds the Agency’s requirements for secure fit, durability, cut resistance, and tamper detection/resistance?

Answer: No, we are requesting pre-cut straps.

11. Section 4, General Requirements, 4.1.1.5 states, “Electronic Monitoring Bracelets must have a wireless portable charging system. System must be capable of being fully charged in a maximum of two (2) hours.

a. Question: Would the Agency consider a device that offers both wired and wireless portable charging options, allowing the Agency and participant to select the charging method most appropriate for the situation, provided the device can remain securely attached to the participant during the charging process?

Answer: Yes

12. Section 4, General Requirements, 4.1.1.14 states, “GPS Units must be available in 1-piece and Alcohol Monitoring with both devices being accessible on one web based platform.

a. Question: Please clarify what is meant by ‘GPS Units must be available in 1 piece and Alcohol Monitoring.’ Specifically, is the Agency requiring a single, integrated device that combines both GPS and alcohol monitoring, or simply that both GPS and alcohol monitoring solutions be functional on one platform?

Answer: One Platform

b. Question: Would the Agency consider revising this requirement so that GPS functionality and qualifications are evaluated under the Electronic Monitoring/GPS specifications, while Alcohol Monitoring functionality and qualifications are evaluated separately under the applicable Alcohol Monitoring specifications?

13. Section 4, General Requirements, 4.1.2.2 states, “Alcohol Monitoring System must be fully functional with WIFI and cellular devices. Devices must be fully functional with WIFI and cellular networks. Agency must have the option of utilizing dual SIM cards with a minimum of two (2) cellular providers included (with AT&T being one of them)”

a. Question: Would the Agency consider an Alcohol Monitoring solution in which the monitoring device communicates through a dedicated base station that provides Wi-Fi and/or cellular connectivity, rather than requiring Wi-Fi, cellular, and dual- SIM capabilities to be incorporated directly into the alcohol monitoring device itself?

b. Question: Provided the proposed solution offers reliable and secure transmission of monitoring data, would the Agency also consider alcohol monitoring technologies based on their overall performance, continuity of monitoring, data integrity, and ability to support applicable scientific and evidentiary standards for court proceedings, rather than requiring a specific communications architecture within the monitoring device?

14. Section 4, General Requirements, 4.1.2.4 states, “Vendor shall provide Pre-Cut Straps in Multiple Sizes in ½” to 1” increments. The Pre-Cut Straps must be made of materials that are resistant to being easily cut and must be tamper resistant. Straps must be provided at no cost to the agency.

a. Question: Would the Agency consider a reusable, one-size adjustable strap that can be properly fitted to participants without any additional cutting or modification, provided the strap maintains the same required level of security, durability, cut resistance, and tamper detection/resistance?

15. Section 4, General Requirements, 4.1.2.5 states, “Alcohol Monitoring System must have a wireless portable charging system. System must be capable of being fully charged in a maximum of two (2) hours.

a. Question: If the intent of the specification is to minimize downtime, maintain continuous monitoring, and reduce the risk of monitoring interruptions caused by depleted batteries, would the Agency consider a long-life battery solution that achieves these operational objectives without requiring a wireless portable charging system or routine charging by the participant?

Answer: No, we do not want to replace batteries. We want to be able to charge them a maximum of 2 hours per day.

16. Section 4, General Requirements, 4.1.2.11 states, “Alcohol Monitoring Equipment must have been in use at a minimum of six (6) consecutive months through one or more contracts with County, State, or Federal government agencies.

a. Question: Would the Agency consider newly released or next-generation Alcohol

Monitoring Equipment that has been commercially available for less than six (6) months, or that will be commercially available and fully supported by the contract start date, provided the vendor can demonstrate at least twenty (20) years of experience successfully providing alcohol monitoring technology and services to government agencies?

17. Section 4, General Requirements, 4.1.2.17 states, “When bidding a transdermal alcohol device, Alcohol Monitoring Equipment must be capable of conducting continuous monitoring interval testing. This shall be able to be set up by Agency Staff on a per offender case.

a. Question: Would the Agency consider a transdermal alcohol monitoring system that utilizes established, standardized testing intervals rather than allowing Agency Staff to independently modify testing intervals for individual participants?

b. Question: If the intent of this requirement is to provide continuous and reliable alcohol monitoring, would the Agency consider a system utilizing manufacturer-established testing intervals designed to provide consistent monitoring throughout the participant’s enrollment? Allowing testing intervals to be manually modified on a case-by-case basis could potentially result in unintended gaps or inconsistencies in testing due to configuration or scheduling errors.

Answer: Yes

18. Please provide an approximate date the new contract will start or when (if new provider is selected) will begin with implementation, training, and transition services?

Answer: See answer to question 6.

19. The price sheet lists up to 1,500 GPS devices and 100 Alcohol Monitoring devices.

We have the following questions as it pertains to equipment volumes.

a) Please confirm how many GPS Devices are currently in use and active.

Answer: See answer to question 4.

b) Please confirm how many Ankle Alcohol Monitoring Devices are currently in use and active.

Answer: 1

c) If the current GPS population is less than 1,500, please confirm the expected population growth over the first 12 months to reach the listed 1,500 active devices?

Answer: If we were able to have easier to use equipment I believe that we could increase our programs population.

d) If the current Ankle Alcohol Monitoring Device population is less than 100, please confirm the expected population growth over the first 12 months to reach the listed 100 active devices?

Answer: If we are able to have easier to use equipment I believe that we could increase our programs population. We currently have hard to use equipment that does not function in our rural environments and we are currently on two different platforms, which we do not find beneficial.

e) please list the locations where the Ankle Alcohol Monitoring Devices will be deployed.

Answer: Statewide – all 55 in West Virginia.

20. The Statement of Work states “the proposed monitoring device must have been installed and in use on an aggregate of at least 500 offenders through one or more contracts with State, Federal, or local government agencies. Question: We respectfully request this be changed to include international government references, as many technologies are developed and released in the international market and later introduced into the United States Electronic Monitoring Market is quite common after going through the process of becoming Certified by the Federal Communication Commission (FCC) and becoming Certified by various US Cellular Communication Network Providers. Making this modification does not jeopardize the state of use agencies as the most important factor is the providers’ overall number of years and experience in the electronic monitoring industry. Also, newly advanced products are released on a frequent basis and the requirement for the proposed “monitoring device must have been installed and in use on an aggregate of at least 500 offenders through one or more contracts with State, Federal, or local government agencies,” is potentially limiting the state’s ability to procure newly advanced products based on industry standards.

Answer: This is an RFQ and we are not open to change in our bid requirements at this time.

21. Please provide the total number of devices by type being used that have been lost over the past months.

Answer: Approximately 20 have been lost.

22. 4.1.7.1 Vendor shall provide a twenty-four (24) hour support hot line. Vendor will provide

Agency with a toll-free number. This shall be available twenty-four (24) hours a day, seven (7) days a week, three hundred sixty-five (365) days a year including all holidays. This hot line must be answered by a live agent. Question: Please confirm all aspects of the required support hot line and help-desk support must reside in the United States twenty-four (24) hours a day, seven (7) days a week, three hundred sixty-five (365) days a year including all holidays. This hot line must be answered by a live agent, residing in the United States.

Answer: Technical support, officer questions, assistance with installations and deactivations.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: ARFQ DCR2700000009

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.