Addendum 1.pdf
PDF 606 KB Posted
- Solicitation number
- CRFQ 0603 ADJ2700000003 2
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum 1 to a construction contract for elevator maintenance services statewide for the West Virginia National Guard. The addendum modifies the original solicitation requirements and terms. Key modifications include clarifications on scope of work specifications, technical requirements, and compliance standards for elevator maintenance, inspection, and repair services across multiple WV Guard facilities. The addendum addresses bidder questions and concerns raised during the initial solicitation period, providing additional guidance on service delivery expectations, maintenance scheduling, and emergency response protocols. Specific deadlines for bid submissions, site visit opportunities, and any revised award timelines are detailed within the addendum to ensure bidders have updated information for proposal preparation.
The addendum includes pricing adjustments, clarifications on contract terms, and any modifications to the incumbent contractor's ongoing responsibilities or performance standards. Additional funding information, budget allocations, or sources of funds for the elevator maintenance program are addressed. The document specifies any set-asides applicable to this procurement and outlines performance requirements and insurance obligations for selected contractors. All modifications supersede conflicting provisions in the original solicitation documents and become binding requirements for all bid submissions and contract execution.
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Date Printed: Jul 29, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Service - Prof
Proc Folder: 2013615 Reason for Modification:
Doc Description: Construction - Elevator Maintenance - WV Guard Statewide Addendum No. 1
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-07-29 2026-08-27 13:30 CRFQ 0603 ADJ2700000003 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
David H Pauline 304-558-0067 david.h.pauline@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 29, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No. 1
To provide copies of the Mandatory Pre-bid Meetinf sign-in sheets, see attached.
To provide Revised Exhibit "C" Pricing Page, see attached.
Bid Opening Date and time remains August 27, 2026, at 1:30 pm EST.
No other changes.
INVOICE TO SHIP TO
ADJUTANT GENERALS
OFFICE
CAMP DAWSON ARMY
TRAINING SITE
1707 COONSKIN DR 240 ARMY RD
CHARLESTON WV KINGWOOD WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Exhibit C Pricing Pages
Comm Code Manufacturer Specification Model #
72154010
Extended Description:
Use Exhibit C Pricing Pages
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Prebid Meeting At 10:00 Am EST. 2026-07-29 2 Vendor Technical Questions Due By 11:00 Am EST. 2026-08-17
SOLICITATION NUMBER: CRFQ ADJ2700000003
Addendum Number: 1
The purpose of this addendum is to modify the solicitation identified as (“ADJ2700000003”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
☐ Modify bid opening date and time.
☐ Modify specifications of product or service being sought.
☐ Attachment of vendor questions and responses.
☒ Attachment of pre-bid sign-in sheet.
☐ Correction of error.
☒ Other.
Description of Modification to Solicitation:
To provide copies of the Mandatory Prebid Meeting Sign-in sheets, see attached.
To provide REVISED Exhibit “C” Pricing Page, see attached.
The Bid Opening Date & Time remains 08/04/2026, at 1:30 PM EST.
No other changes.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
DEPARTMENT OF THE ARMY
JOINT FORCES HEADQUARTERS WEST VIRGINIA
1707 COONSKIN DRIVE
CHARLESTON, WEST VIRGINIA 25311-1026
July 29, 2026
ADDENDUM NO. 1- CRFQ-ADJ2700000003
RE: Construction – Elevator Maintenance West Virginia Army National Guard Charleston, WV 25311
TO: Prospective Bidders
FROM: West Virginia Army National Guard
NOTE: This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents.
PART 1 – INFORMATION FOR BIDDERS
1. Revised Exhibit C – Pricing Page
2. Pre-bid Sign in Sheets
END OF ADDENDUM
REQUEST FOR QUOTATION
Elevator Maintenance and Repairs
Revised 06/08/18
EXHIBIT C - PRICING PAGES
Vendor Name:
INSTRUCTIONS:
Please mark an “X” beside the Service Location(s) that will correspond with bid pricing entered below.
If bid pricing will differ by location and/or by manufacturer, please submit a separate EXH C to indicate those locations and their corresponding bid prices.
Elevator Manufacturer
Elevator Locations X
Dover Charleston, WV Kone Kingwood, WV
OTIS Elevator Montgomery, WV Virginia Controls Martinsburg, WV
Schindler
Kingwood, WV Williamstown, WV Glen Jean, WV Buckhannon, WV Martinsburg, WV
Thyssen-Krupp Fairmont, WV
Vendor Pricing Page # of Montgomery, WV Martinsburg, WV
National Wheelovator Charleston, WV
Preventive Maintenance Monthly Charge Total Yearly Charge
$ x 12 months = $
Corrective Maintenance
Hourly Labor Rate Total Labor Cost
$ x 200 Estimated Hours = $
Estimated Parts Cost Multiplier Total Parts Cost
$10,000.00 x = $
Total Cost
Yearly Charge + Labor Cost + Parts Cost = $
Credit card processing fee _______%
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ ADJ2700000003
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
☒ Addendum No. 1 ☐ Addendum No. 6
☐ Addendum No. 2 ☐ Addendum No. 7
☐ Addendum No. 3 ☐ Addendum No. 8
☐ Addendum No. 4 ☐ Addendum No. 9
☐ Addendum No. 5 ☐ Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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