Addendum #1 7-14-2026.pdf
PDF 13 MB Posted
- Solicitation number
- CRFQ 0310 DNR2600000021 2
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum #1 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the Division of Natural Resources for the construction of Phase 1 of a high voltage electrical distribution system repair and replacement at Coopers Rock State Forest. The project involves directional boring and conduit installation for electric power line construction services at the Coopers Rock State Forest facility in Bruceton Mills, West Virginia. The solicitation number is CRFQ 0310 DNR2600000021, Version 2, with a solicitation closing date of July 21, 2026 at 1:30 p.m. The addendum was issued on July 14, 2026, to publish the pre-bid sign-in sheet and provide responses to vendor-submitted questions. Bids should be submitted to the Department of Administration Purchasing Division, located at 2019 Washington Street East, Charleston, West Virginia 25305.
The addendum addresses two primary vendor inquiries regarding project specifications. The first response clarifies conduit installation options, permitting the bidder to choose between three configurations: two 6-inch conduits in separate bore holes as originally specified, two 6-inch conduits in a single bore hole with WVDOH permit modification at the bidder's expense, or three 4-inch innerducts in an approximately 12-inch casing with permit modification costs borne by the bidder. The second response approves the substitution of fusible PVC conduit for HDPE, provided the fused PVC internal bead is smooth and measures less than 0.1 inches, and this material is acceptable for direct bored conduits, 12-inch casing, or inner ducts. All vendors are required to acknowledge receipt of this addendum by checking the appropriate box and submitting the acknowledgment form with their bid to avoid disqualification.
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Date Printed: Jul 14, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 1983772 Reason for Modification:
Doc Description: Coopers Rock High Voltage Power Construction Ph.1 Addendum #1 issued to publish pre-bid sign in sheet and agency responses to all vendor submitted questions.
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-07-14 2026-07-21 13:30 CRFQ 0310 DNR2600000021 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Joseph (Josh) E Hager III
(304) 558-2306 joseph.e.hageriii@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 14, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of The West Virginia Division of Natural Resources to establish a contract for the construction of the repair/replacement of phase 1 of high voltage electrical distribution system at Coopers Rock State Forest per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
112 CALIFORNIA AVENUE COOPERS ROCK STATE
FOREST
BLDG 4 61 COUNTY LINE DR
CHARLESTON WV BRUCETON MILLS WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Electric power line construction service
Comm Code Manufacturer Specification Model #
72141122
Extended Description:
Phase 1 - Directional Boring and Conduit Installation.
SCHEDULE OF EVENTS
Line Event Event Date
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
RFI: Vendor Questions for CRFQ DNR26*21 Coopers Rock High Voltage
Q.1. Is it ok to pull both 6" conduits through same bore hole?
A. As indicated at the pre-bid, a primary project goal is to provide capacity for future wire pulls.
The WVDOH permit was approved as two separate bores. Any deviation would need to be approved by WVDOH prior to the work proceeding. Based on the bidder's experience, and expertise related to WVDOH approval of alternative configurations, the following options would provide project results which are acceptable to the design team:
Option 1: (2) 6" conduits in separate bore holes as specified
Option 2: (2) 6" conduits in one bore hole. The bidder will be responsible for any cost of modifying the permit and gaining WVDOH approval.
Option 3: (3) 4" SO17 innerducts in an approximately 12" casing (min 5D11). The bidder will be responsible for any cost of modifying the permit and gaining WVDOH approval.
Based on their experience and expertise, the bidder be bid the project in any one of these three ways. Bidders are to indicate which method they plan to use but the bid will be accepted based on the lowest responsible bid price meeting one of the above, not the conduit configuration or number of bore holes.
Alternate #1 remains unchanged and will still install the lSKV cable and inner duct indicated, it will just be in one of the new conduits of possibly different size - 6" or 4".
Q.2 .We have reviewed the solicitation documents for Coopers Rock High Voltage Power Construction Ph.1, and would like to request that Fusible PVC® Conduit by Underground Solutions, Inc. be considered as an approved alternate to other thermoplastic materials such as
HDPE.
Fusible PVC® offers approximately twice the tensile strength of HDPE, and a significantly higher modulus of elasticity, making it well suited for challenging HDD installations. Its higher tensile strength allows for a thinner wall while maintaining pull strength, resulting in a smaller bole diameter, reduced drilling fluid and spoil, shorter installation times, and lower overall installation costs and project risk.
A. The substitution request to use fusible PVC in lieu of HDPE, as documented in the request and this Addendum, is accepted. The fused PVC internal resulting bead must be smooth and less than 0.1 inches. This material is acceptable for either direct bored conduits, a 12" casing, or inner ducts, as indicated in the answer to question 1.
Revised 6/8/2012
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Draft_CRFQ_0310_DNR2600000021_2_WV_CRFQ_FORM |
| DRAFT Addendum #1 07-13-26 |
| Text1: CRFQ DNR2600000021 |
| Text2: No.01 |
| Check Box4: Off |
| Check Box5: Off |
| Check Box6: Yes |
| Check Box7: Yes |
| Check Box8: Off |
| Check Box9: Yes |
| Text3: Addendum issued to publish and distribute the attached documentation to the vendor community. |
1. To include pre-bid sign-in sheets.
2. To publish vendor Q&A.
3. To include copies of DOH permits.
Text4: CRFQ DNR26*21
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