Addendum 1

IFB #407-22 Cisco Parts for Dawson County Information Technology Office

IFB #407-22 CISCO PARTS FOR DAWSON COUNTY INFORMATION TECHNOLOGY

OFFICE

ADDENDUM #1

Bid Closing Date: July 11, 2022, at 10:30AM, EST

Bid Issue Date: June 22, 2022

Addendum Issue Date: July 6, 2022

By: Melissa Hawk, Purchasing Manager

The following are amendments to the IFB #407-22 Cisco Parts For Dawson County Information

Technology Office:

1. All dates, specifications, terms and conditions remain the same as posted in the RFP document.

The following are questions and answers to the RFP #401-22 All-Inclusive Health Care Services:

QUESTION: It wasn’t clear to me if this was an equipment only bid or if we as a vendor also needed to provide services beyond replacing any equipment that fails under warranty. Can you clarify please?

ANSWER: The awarded Contractor will provide the Cisco parts and services as listed on the

Bidder’s Price Proposal form. The IT Department will be responsible for all other installations.

QUESTION: Do we as a vendor have to be a Cisco partner

ANSWER: The County does require that the awarded Contractor is a partner of Cisco to ensure that the services required are provided by a Cisco trained and certified individual.

QUESTION: Will any of this be put on SmartNet maintenance?

ANSWER: No, they will not.

QUESTION: COVID, and its aftermath, have significantly impacted work forces and now more employees than ever are working virtually. Consequently, we request that ‘ink’ [‘wet,’ ‘original’] signatures and/or the notary requirements be waived. We will be happy to provide a verifiable, secure electronically signed document by the Due Date provided. If accepted, Zones is prepared to provide a physical copy of the electronically signed bid via FedEx if you require. We appreciate your understanding and look forward to your decision.

ANSWER: On or before September 20, 2021, the Georgia Governor issued Executive Orders lessening the law on face-to-face services and wet signatures on documents in regards to notaries.

The following stipulations had to have been met to allow for not in person signatures.

• The notary public uses real-time audio-video communication technology or any

IFB #407-22 Cisco Parts for Dawson County Information Technology Office similar real-time means of electronic video conferencing that allows the parties to communicate with each other simultaneously by sight and sound in order to notarize signatures.

• The notary public is an attorney licensed to practice law in the State of Georgia or is operating under the supervision of an attorney licensed to practice law in the State of Georgia. As used here, the term "supervision" shall mean that the notary public is an employee, independent contractor, agent, or other representative of an attorney or an attorney observes the execution of documents either in person or via the real-time audio-video communication technology.

• The signer requiring the notarial act from the notary public presents satisfactory evidence of identity as required in Code Section 45-17-8, while connected to the real-time audio-video communication technology.

• The notary public is physically located in the state of Georgia.

• The signer transmits a copy of the signed document to the notary public on the same date it was executed for execution by the notary.

This Executive Order expired on April 15, 2022, at 11:59 a.m., and was not renewed by the

Governor.

Therefore, all documents must be originally signed and hard-copy mailed to Dawson County by the due date to be considered a viable IFB response.

Company Name Signature of Authorized Representative

Title Date

THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED AS PART OF YOUR PROPOSAL