Addendum_1_-_24250088B-VG_-_Classroom_&_Office_Supplies.pdf
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- Attached to
- CLASSROOM & OFFICE SUPPLIES
- Solicitation number
- 24250088B-VG -
- Issued by
- Florida
About this file
This document is Addendum No. 1 to an Invitation to Bid (ITB) issued by the School Board of Seminole County Florida for Classroom & Office Supplies, solicitation number 24250088B-VG. The addendum, dated April 9, 2025, modifies the original bid documents by removing the References attachment (Attachment B) from submittal requirements. The solicitation opening date remains April 16, 2025, at 2:00 P.M. EST, with a clear stipulation that submissions received after this time will not be accepted. The addendum provides clarification on notarization and attorney requirements for specific bid documents, specifically noting that Attachment D (Conflict of Interest) must be notarized and Attachment H (Bidder's Statement of Principal Place of Business) requires different completion steps depending on the business's primary location.
The addendum addresses a vendor's question about legal document requirements, explaining that Attachment D needs notarization and Attachment H has different completion criteria based on the company's primary business location. For businesses outside Florida, an attorney must complete the form, which could trigger a 5% "Florida Preference" price adjustment. The document emphasizes the importance of timing for notarization and attorney services in relation to the bid submission deadline. The original ITB documents remain in full force, with this addendum taking precedence over any contrary prior provisions. Vendors are instructed to complete and return the acknowledgment section, confirming receipt of the addendum, either with their initial submittal or by adding it to their Vendorlink submission.
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Text version
Addendum No. 1 Page 1 of 2 24250088B-VG – Classroom & Office Supplies
ADDENDUM No. 1# to INVITATION TO BID
ADDENDUM POSTING DATE: PURCHASING CONTACT: Victoria Gonzalez, Procurement Agent III Wednesday, April 9, 2025 Phone: 407-320-0262, Email Address: gonzalvm@scps.k12.fl.us
SOLICITATION TITLE & NUMBER:
24250088B-VG – Classroom & Office Supplies
SOLICITATION OPENING DATE & TIME:
April 16, 2025 at 2:00 P.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO.
24250088B-VG – Classroom & Office Supplies.
A. THE FOLLOWING FORM HAS BEEN DELETED FROM THE SUBMITTAL REQUIREMENTS:
☐ ATTACHMENT B, REFERENCES: We are removing the requirement for references from this bid.
B. REQUEST FOR INFORMATION
Question 1:
I heard a mention that an attorney is required to fill out certain documents for the submission. Could you kindly clarify whether this refers to a notary requirement or if we need to engage a licensed attorney? If so, could you also let me know which specific documents this applies to?
Answer 1:
If you look at page 3 of the solicitation document, you will see a list of “Submittal Requirements”. These are the documents that need to be signed by an authorized signer from your company.
Attachment D – “Conflict of Interest” – This form needs to be notarized.
Attachment H – “Bidder’s Statement of Principal Place of Business” – If your company’s primary place of business is located in the state of Florida, then the top two lines need to be completed, and the form needs to be signed at the bottom. However, if your company’s primary place of business is located outside the state of Florida, then this form needs to be completed by an attorney. The location of your company’s primary place of business and the attorney’s legal opinion of that state’s statutes will determine if “Florida Preference” will be applied to your business and your evaluation price will be adjusted by 5%.
Be mindful of timing with respect to notarization and attorney services and the due date & time for submitting.
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127
Addendum No. 1 Page 2 of 2 24250088B-VG – Classroom & Office Supplies
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent III at gonzalvm@scps.k12.fl.us or by phone at 407.320.0262.
Sincerely, Gregory A. Long Sincerely, Gregory A. Long, MBA, CPPO, C.P.M.
Director of Purchasing and Distribution Services
Attachment
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.
This is to acknowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE EMAIL
DATE PHONE NUMBER
***END OF ADDENDUM NO. 1***
File details come from the government source that posted it. Updated .