Addendum 01 - ARFQ DOT2700000032.pdf
PDF 376 KB Posted
- Attached to
- Addendum 01: 81270078 Articulate 360 AI Licenses
- Solicitation number
- ARFQ 0803 DOT2700000032 2
- Issued by
- Kanawha County, West Virginia
About this file
This is an Addendum 01 to an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Transportation, Division of Highways, located in Charleston, West Virginia. The solicitation (ARFQ DOT2700000032) seeks the procurement of Articulate 360 AI Team licenses, consisting of 4 renewal licenses for an existing subscription (Sub-1539741) and 6 new licenses. Both line items are designated as "or Equal" products and are measured in units (EA). The technical questions deadline is 10:00 AM ET on October 9, 2026. The renewal licenses cover the term of October 19, 2026, through October 19, 2027, and the six new licenses are to co-terminate on the same date. The addendum was issued solely to attach vendor responses to questions and does not include modifications to specifications, bid opening dates, or other solicitation terms.
The current provider of the existing subscription (Sub-1539741) is Interactive Communications Solutions Group. Vendors, including authorized resellers of publisher-hosted services, may submit bids, and publisher documentation such as SOC 2 reports and CSA STAR CAIQ certifications may satisfy security requirements. The requirement specifies the standard Articulate 360 AI Team plan with one seat per user and no add-ons such as additional AI credits or localization features. Bidders must price only the one-year term shown in the solicitation exhibits and must comply with current and future West Virginia AI policies, which have already approved Articulate 360 AI for Division use. All vendors must acknowledge receipt of addenda and sign the West Virginia Office of Technology (WVOT) Software as a Service Addendum as part of their bid submission.
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Date Printed: Oct 9, 2026 Page 1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Addendum 01
2026-10-09
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
Date Printed: Oct 9, 2026 Page 2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
1 Renewal Licenses for Articulate 360 AI Team or Equal
4.00000 EA
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
2 New Licenses for Articulate 360 AI Team or Equal
6.00000 EA
Date Printed: Oct 9, 2026 Page 3 FORM ID: WV-PRC-ARFQ-002 2020/05
1 TECH QUES DEADLINE 10AM ET 2026-10-09
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ARFQ DOT2700000032
ADDENDUM 1 IS ISSUED FOR THE FOLLOWING REASONS:
1. TO ATTACH RESPONSES TO QUESTIONS FROM VENDORS
NO OTHER CHANGES
Revised 6/8/2012
ATTACHMENT A
ARFQ DOT2700000032 Articulate 360 AI Licenses
Responses to Questions from Vendors
Question 1 Renewal of Subscription Sub-1539741: Line 1 renews four licenses on the existing subscription Sub-1539741. Could you confirm who currently provides this subscription? Can a vendor other than the current provider process the renewal on the same Division account, so that existing users and content carry over?
Response 1 Interactive Communications Solutions Group.
Question 2 Term and Co-termination: The renewal term is 10/19/2026–10/19/2027. Should the six new licenses on Line 2 co-terminate on 10/19/2027, or run 12 months from activation? If the award is made after 10/19/2026, should the renewal term start on 10/19/2026 or on the award/activation date?
Response 2 Yes.
Question 3 Renewal Years and Pricing: General Terms §3 lists an initial term of one year with no renewal count, while Specification 4.2 asks vendors to factor in projected cost increases for subsequent renewal terms. Should bidders price only the one-year term shown on Exhibit A? If optional renewal years should be priced, how many and in what format?
Response 3 One Year.
Question 4 WVOT Software as a Service Addendum: Specification 3.1.1.2 requires the vendor to sign the WVOT SaaS Addendum. Should the signed addendum be submitted with the bid or before award? When the bidder is an authorized reseller of a publisher-hosted service, may the publisher's SOC 2 report, CSA STAR CAIQ, and security contact satisfy Addendum §§5, 11 and 12?
Response 4
Question 5 WV AI Policy: Specification 3.1.1.3 requires compliance with current and future WV AI policies. Has WVOT already approved Articulate 360 AI for the Division's use? Are any AI features of the product to be disabled or restricted?
Response 5
Question 6 Product Edition: Please confirm the requirement is the standard Articulate 360 AI Team plan (one seat per user) with no add-ons, such as additional AI credits, Reach Pro, or localization.
Response 6: Yes.
(Check the box next to each addendum received)
ARFQ DOT2700000032
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