Acceptance_of_Offer_Form_2026.pdf

This is an Acceptance of Offer Form from the City of Phoenix, Arizona, pertaining to a Multi-Family Roofing Replacement Project. The form serves as the official acceptance document executed by the City to bind the contractor to provide the materials or services outlined in the associated contract and solicitation. The contract becomes effective upon final signature and recording by the City Clerk's department. The agreement term is five years beginning on the Commencement Date, with no options to extend. The contract will terminate upon the earliest occurrence of reaching the end of the five-year term or termination pursuant to the agreement's provisions. Contractors are explicitly cautioned not to commence any billable work or provide materials or services under this contract until receiving official purchase order or contract documentation from the City.

The form requires authorization signatures from the City Manager or designated director and attestation by the City Clerk. The document was approved as to form by the City Attorney on January 19, 2017, and is maintained on file with the City Clerk's office. This standardized acceptance form does not require resubmission to the City Attorney unless the template is altered. The City of Phoenix Procurement Portal serves as the official submission channel for sealed offers, with technical support available through the portal's support function or via email at procurement-support@opengov.com.