DRAFT Statement of Work (SOW).pdf

STATEMENT OF WORK

For

DHS-19-CBP-49042 (RVSS Non-Plumb Structure Investigation)

1.0 Scope of Work

The contractor must provide labor, travel, permits/application fees, mobilization costs and tools for technicians to travel to perform non-destructive investigations on QTY. 7 Remote Video Surveillance System (RVSS) towers that have been identified as being out of plumb, potentially causing a risk for overall global instability of the structures. This risk causes towers to be considered a safety risk and can reduce a tower’s capacity for supporting surveillance equipment and other technology. When tower safety and equipment capacity are at risk, it reduces CBP’s ability to achieve their mission of protecting the United States’ borders. The risk of operational outages or disruptions are considered unacceptable and requires the structures to be investigated. The non-destructive investigation will include a geotechnical study for bearing and frictional capacities, sonic echo to determine shaft length, and ultrasonic testing to indicate type and size of suspected anomalies in welds and reductions in the thickness of the tower leg base sections. When foundations are not made from concrete drilled shafts, such as mat foundations, other services like ground penetrating radar will be required to be procured in order to determine the depth and rebar layout.

After the non-destructive investigations are complete, a structural analysis will be required which must summarize the findings and provide recommended remediation plan. Findings must include observed condition of tower leg base, base plates, anchor bolts, calculated strength for tower leg, base plates and anchor bolts, itemized summary of actual and allowable loading for each applicable force and/or moment. When the tower foundation is determined to not provide sufficient resistance, a remediation plan with cost estimate must be provided. The report must detail the type, dimensions, and condition of the current tower foundation to determine if it meets the requirements of the current loads. Structural analysis report must be completed by a registered structural engineer.

Work performed must include all incidental labor, materials, and contract services necessary to complete the objectives and major definable features of work outlined in this statement of work.

Completion of the work will include all items as noted in this Statement of Work (SOW). All work items denoted in Section 3.0 may require additional effort for items not specifically detailed and/or described in the SOW and information. All materials will be required to meet standard industry requirements and specifications for acceptance.

1.1 Objectives

The Contractor must achieve the following specific objectives:

Complete QTY. 7 RVSS Tower non-destructive tower foundation investigations. Non-destructive tower foundation investigations must include:

o Geotech study to determine soil bearing and frictional capacity o Ultrasonic testing on anchor rod to determine bolt length and internal anomalies using straight wave test and a-scan o Sonic echo testing of drilled shafts for length information o Complete structural analysis reports that summarize findings of non-destructive investigations and capacity of foundation. When foundations are determined to be insufficient in capacity, a remediation plan for each insufficient tower will be required. Reports must also determine if existing foundations are suitable for supporting the existing loads on each of the QTY. 7 RVSS towers

1.2 References

All applicable documents referenced in this SOW are listed below:

1) Government Furnished Information

a. FAA Structural Analysis and Tower Inspection Reports for QTY. 7 RVSS towers

b. FAA Preventative Maintenance (PM) Reports for QTY 7 RVSS towers

Priority 1 Sites:

i. BLW-SMS-C21

ii. TCA-NGL-FOX TROT

iii. BLW-BLS-C03

iv. SDC-IMB-BRITANNIA

v. SDC-IMB-CUSTOMS COMMERCIAL

vi. DRT-EGT-M 25 HILL

vii. ELC-CAX-SWINGLES HILL

c. Foundation loads / reactions from FAA structural analysis

2) Applicable Federal, State, and Local Requirements.

3) Applicable Standard Industry Quality and Safety Requirements

4) DHS-CBP Design Guides

5) TIA/EIA-222 (current revision)

6) ASCE 7 current revision

7) International Building Code

2.0 Requirements

Contractor must:

Provide all necessary labor (or sub-contract labor) of appropriate skill to accomplish all tasks in this SOW

Submit Work Plan as Described in Section 3.02

Travel as necessary to accomplish all tasks in the SOW

Provide specialized services to accomplish all tasks specified in the SOW

Provide procurement services as required for materials, equipment, and/or services

Must submit and clear a law enforcement clearance through the local CBP sector office for all personnel including sub-contractor personnel

Complete all tasks as required in Section 3.02

Provide deliverables as required in Section 3.1

Schedule and coordinate as required by Section 4.0

Provide progress/compliance as required in section 4.0

3.0 Tasks

The tasks to be performed under this SOW are described below in several categories. Where conflicts arise, this document shall supersede.

1) Phase I: Security Clearance

a) All contractor personnel must submit personal information to the Government for the purposes of submitting to security clearance check. Security clearance check will be performed by DHS-CBP. All personal and private information (PPI) will be submitted on Field Site Request Form, Appendix A and submitted directly to DHS-CBP. Point of contact for receipt of PPI will be provided upon submission of project schedule after award. Security clearance must be completed 3-weeks prior to any on-site activities. When a government escort is provided, background checks may be accelerated.

2) Phase II: Site Visits (Non-Destructive Tower Foundation Investigations)

a) Contractor must provide or procure professional engineering services licensed in the state the towers are located. Contractor must perform non-destructive investigations on the condition of the tower foundations. See Section 1.1 for non-destructive investigation requirements.

3) Phase III: Project Completion Report

a) Contractor must produce a Project Completion Report for each tower investigated. Reports must include a structural analysis and summarize findings of the non-destructive tower foundation investigations as well as provide remediation recommendations. Reports must also determine if existing anchor bolts and foundation are suitable for supporting the existing loads on each of the towers.

3.1 End Results/Deliverables

Contractor must perform non-destructive investigations and structural analysis on QTY. 7 RVSS towers to determine the condition of the foundations. The final Project Completion Report must also provide a recommended remediation plan as a result of the non-destructive testing and structural analysis should deficiencies be identified.

3.2 List of Deliverables by Task

The deliverables to be completed and submitted to the FAA for each task under this SOW are described below. Acceptance of the work will be based on conformance with drawings or any other government furnished information provided by FAALC/AML-4000.

1) Project Work Plan

2) QTY. 7 Non-Destructive Tower Foundation Investigations (See Section 1.1)

3) QTY. 7 Structural Analysis Reports with findings, remediation plans, and determination of each tower’s stability given their existing loads

4.0 Schedules/Milestones

Project scheduling and milestones for the sites must be submitted within seven (7) business days of award and include no less than the following milestones:

Security Clearance

Work Plan and Work Schedule

Stakeholder Approval (Property owner, CBP, and/or FAA)

Pre-work Meeting (via telecon)

Site Visits (Non-Destructive Investigations)

Project Completion Reports (QTY. 7 Site Investigation Reports, QTY. 7 Structural Analysis Reports, QTY. 7 Tower Remediation Plans (when necessary), cost estimate for remediation (when necessary) QTY. 7 tower stability determinations)

5.0 Other Considerations

All personnel must submit and clear a law enforcement clearance through the local CBP sector office.

The contractor must provide site-specific reports detailing the work completed as it relates to the scope of work and government furnished information.

Contractor must submit a work plan that identifies the work to be completed, the methods in which the work will be accomplished and materials to be used. The contractor must not commence work until the work plan is approved and meets the required scope and requirements defined herein.

If the contractor requires a staging area, a location will need to be proposed and pre-approved by all stakeholders prior to any mobilization.

6.0 Progress/Compliance

The following will be coordinated with FAA-AML-4000 in order to monitor progress and ensure compliance (identify action):

Pre-work Meeting (via telecon)

Submission Documents in Sections 3.2 & 4.0

Final Inspection and Acceptance to project completion report review and comment resolution

7.0 Period of Performance

After issuance of the Notice to Proceed (NTP), the awarded contractor will have 7 days to submit a project schedule. The project schedule must include kickoff meeting, mobilization, site access form submissions, site investigations and project completion report submissions. The schedule is anticipated to be scheduled as follows:

Submit site access forms at least 21-calendar days prior to mobilization.

Kick-off meeting at least 14-calendar days prior to mobilization

Site Investigations for each of the 7 sites at least 60-calendar days after NTP is issued

QTY. 7 Project Completion Report submissions within 30-calendar days of all Site Investigations

All Site Investigations work must be completed as scheduled and within a single deployment.

Working hours will be limited to the working hours of the facility. All work off site will be limited to working hours of the Government Escort. Working hours should be anticipated to be Monday through Friday 8 am to 5 pm unless otherwise approved. All weekend work must be pre-approved with agency of Government Escort. Any adjustments to the schedule due to unforeseen delays (weather, site access, etc.) that impact Site Investigations will require re-scheduling for completion inside of a 30-calendar day window from date of the identified delay.

8.0 Place of Performance

The QTY. 7 RVSS towers are located at the coordinates below:

Priority 1 Sites:

1. BLW-SMS-C21 (Vic: Blaine, WA)

2. TCA-NGL-FOX TROT (Vic: Tucson, AZ)

3. BLW-BLS-C03 (Vic: Blaine, WA)

4. SDC-IMB-BRITANNIA (Vic: San Diego, CA)

5. SDC-IMB-CUSTOMS COMMERCIAL (Vic: San Diego, CA)

6. DRT-EGT-M 25 HILL (Vic: Del Rio, TX)

7. ELC-CAX-SWINGLES HILL (Vic: Imperial, CA)

Appendix A:

PROCEDURE NO:

DATE: Enter Date Here

FIELD SITE REQUEST FORM

REQUEST FOR: Site Access REQUEST FROM: Enter Name Here

PROPOSED SITE VISIT LOCATION (include region, area, and facility):

DATES OF VISIT: Enter Proposed Start Date and Proposed End Date POC FOR VISIT: Brent Edgemon/Cory Yeager

PURPOSE OF VISIT (include specific types of information to be collected):

LIST OF ATTENDEES (attach additional page if more attendees requested)

Name Title Company

APPROVAL SIGNATURE:

****************************FOR CLASSIFIED USE ONLY****************************

ATTENDEE INFORMATION (attach additional page if more attendees requested)

Name Title Company SSN DoB Clearance Level

SECURITY OFFICER SIGNATURE:

LOCAL POC APPROVAL:

The Information System Security Branch requires a mandatory submission of visitor pre-clearance forms no later than 48 hours before arrival of visitor(s) in order for any visitor to be considered for approval

CBP offices prefer submission of Field Site Request Form three (3) weeks prior to Field Site Visit.

Please e-mail/fax form to the POC listed in the Site Visit Coordination Request Procedure.