DRAFT Combined Synopsis Solicitation for Qualifications.docx

Issue Date: TBD Questions Due: TBD 4:00 pm Central Time (MMAC, Oklahoma City, OK) Responses Due: TBD 4:00 pm Central Time (MMAC, Oklahoma City, OK) All responses to this SIR shall be submitted electronically to Joshua.d.huckeby@faa.gov and cilony.alejandro@faa.gov.

Issued By: AAQ-721 LOGISTICS CENTER ACQ FAA Aeronautical Center P.O. Box 25082 Bldg 014-AHQ, Room 233A Oklahoma City, OK 73125

INTRODUCTION

This is a combined synopsis/solicitation. The Federal Aviation Administration (FAA) is seeking competent and qualified contractors interested in this requirement for Architect and Engineering (A&E) services Non-Destructive Investigations and Structural Analysis Reports for seven (7) Remove Video Surveillance System (RVSS) sites in accordance with the statement of work attached to this announcement.

General vicinities of the locations of each system are reflected in the Statement of Work (SOW). Longitude/Latitude coordinates of the systems will be provided to the Contractor upon contract award.

The FAA intends to award one (1) Firm Fixed Priced (FFP) contract to perform this requirement.

The FAA reserves the right to cancel this announcement at any time, without notice, and at no cost to the FAA.

SECTION I - REQUIREMENT SCOPE

The contractor must provide labor, travel, permits/application fees, mobilization costs and tools for technicians to travel to perform non-destructive investigations on seven (7) Remote Video Surveillance System (RVSS) towers that have been identified as being out of plumb, potentially causing a risk for overall global instability of the structures. This risk causes towers to be considered a safety risk and can reduce a tower’s capacity for supporting surveillance equipment and other technology. When tower safety and equipment capacity are at risk, it reduces CBP’s ability to achieve their mission of protecting the United States’ borders. The risk of operational outages or disruptions are considered unacceptable and requires the structures to be investigated. The non-destructive investigation will include a geotechnical study for bearing and frictional capacities, sonic echo to determine shaft length, and ultrasonic testing to indicate type and size of suspected anomalies in welds and reductions in the thickness of the tower leg base sections. When foundations are not made from concrete drilled shafts, such as mat foundations, other services like ground penetrating radar will be required to be procured in order to determine the depth and rebar layout.

After the non-destructive investigations are complete, a structural analysis will be required which must summarize the findings and provide recommended remediation plan. Findings must include observed condition of tower leg base, base plates, anchor bolts, calculated strength for tower leg, base plates and anchor bolts, itemized summary of actual and allowable loading for each applicable force and/or moment. When the tower foundation is determined to not provide sufficient resistance, a remediation plan with cost estimate must be provided. The report must detail the type, dimensions, and condition of the current tower foundation to determine if it meets the requirements of the current loads. Structural analysis report must be completed by a registered structural engineer.

Work performed must include all incidental labor, materials, and contract services necessary to complete the objectives and major definable features of work outlined in this statement of work.

Completion of the work will include all items as noted in this Statement of Work (SOW). All work items denoted in Section 3.0 may require additional effort for items not specifically detailed and/or described in the SOW and information. All materials will be required to meet standard industry requirements and specifications for acceptance.

The North American Industry Classification System (NAICS) is 541330 (Engineering Services).

The small business size standard is $15M. Vendors must reflect their small business status (Large or Small Business) for this specific NAICS code within their SAM Representations and Certifications to be eligible for the award of a contract.

This solicitation process will utilize a two-phased approach. An evaluation of responses to this announcement will occur and a selection of the most qualified vendor will be determined based on the evaluation criteria specified in this announcement. The most qualified vendor will then be solicited for pricing information. Fee will be negotiated thereafter. Vendors should note that the phase II solicitation will contain additional terms and conditions. If prices are determined unreasonable and/or negotiations are unsuccessful, the government will then cease negotiations with the most qualified vendor and solicit the next most qualified vendor. This process will continue until the government is able to award a contract to a qualified vendor who agrees to all terms and conditions and can perform the requirement at a fair and reasonable price.

Responsibility (or “Responsible”) Offerors must have an active registration with no active exclusions in the System for Award Management (SAM), possess the NAICS Code identified above within their representations and certifications contained therein, and also show no adverse records in the Federal Awardee Performance and Integrity Information System (FAPIIS). Offerors who meet these requirements will be determined “responsible”.

Responsiveness (or “Responsive”) Offerors must submit all information in accordance with the Instructions to Vendors below. Offerors who meet these requirements will be determined responsive.

Offerors must be determined both responsible and responsive upon the FAA’s receipt of their proposal to be evaluated for a contract award.

SECTION II- INSTUCTIONS TO VENDORS

Questions about this announcement or requirement should be emailed to joshua.d.huckeby@faa.gov no later than February 7, 2020 at 4:00pm (Oklahoma City, OK). Questions may be posted to this announcement for the viewing of all interested parties on or around the day after questions are due. Please place “LMR Tower A&E Services” in the subject line of your email. Requests received after this date and time will not be honored. No telephone requests will be accepted.

Responses to this combined synopsis/solicitation should contain the following documents:

1. Cover Letter (optional)

2. FAA SF330 (mandatory)

1. Cover Letter: Vendors may submit a cover letter if desired; however, the technical evaluation team will only be provided the SF330 for evaluation of qualifications. As such, vendors are hereby advised that any information provided in a cover letter will not be used to determine a respective vendor’s qualification. Cover letter should not exceed two pages and font shall not be smaller than 12 point.

2. FAA SF330: To be eligible for award, vendors shall submit a completed SF330 Parts I and II as follows:

Part I (Sections A-D) – Identify all Joint-Ventures and/or Subcontractors and roles to be performed Part I (Section E) – Resumes of Key Personnel (Prime and Sub) Part I (Section F) – Example Projects (A minimum of three (3), but not more than five (5), examples that have been completed within the last five years; all examples demonstrate experience with structural investigations, foundation repair plans, and/or nondestructive testing of RVSS or similar structures; and were performed for US Government, State Government, Municipalities, or Commercial Entities.) – Examples submitted that do not fit this criteria may be considered to be unnecessary elaborate submittals and inconsistent with AMS 3.2.23-11 contained in the provisions below.

Part I (Section G) – Key personnel participation in example projects.

Part I (Section H) – Additional Information Limited to 2 pages; Vendors must discuss the following items:

· Past Performance (Discuss scores on example projects provided via Part I, Section F and provide POC with contact information)

· Cost Control (discuss cost control approach for this requirement)

· Quality Assurance (discuss quality assurance approach for this requirement)

· Project Management (discuss project management approach for this requirement) Part II (General Qualifications)

An evaluation of completeness of responses received will be conducted by the contract specialist or contracting officer upon receipt. Failure to provide all required information may render a vendor to be determined as “non-responsive” and may not be evaluated.

SECTION III- EVALUATION OF VENDORS

The evaluation of responses will be will be conducted as follows:

FIRST: Upon receipt of proposal, or at the earliest convenience thereafter, the contract specialist or contracting officer will conduct an initial evaluation to determine contractor responsiveness and contractor responsibility. Vendors determined not fully responsive or responsible as a result of this initial evaluation will be determined ineligible for award and will not be further evaluated.

SECOND: Upon determination of contractor responsibility and responsiveness and upon closing of the proposal due date, proposals of responsive and responsible offerors will then be evaluated by the Technical Evaluation Team (TET) in accordance with the following evaluation factors:

Factor 1. Proposed Team and Key Personnel (SF330, Part I, Sections C, D and E) Factor 2. Specialized Experience and Technical Competence (SF330, Part I, Section F and G) Factor 3. Past Performance (SF330, Part I Section H) Factor 4. General Qualifications

These evaluation factors above are listed in relative order of importance and will be scored as follows:

Factor 1. Proposed Team and Personnel The TET will evaluate the offeror’s proposed team and personnel for this requirement. This will be evaluated on an unacceptable/acceptable/confident/very confident basis from the information contained in the SF330 Part I, Sections C, D, and E. Offerors determined to be unacceptable against this factor will be ineligible for award and will not be further evaluated.

This factor will be scored as follows:

VERY CONFIDENT:

The role of Lead (or Senior) Engineer is identified and a completed resume for this individual is submitted;

AND

Each member possesses a level of education that is consistent/adequate with the licensing and/or certification they claim;

AND

All members of proposed team of key personnel can demonstrate more than seven (7) years of experience on their resume.

CONFIDENT:

The role of Lead (or Senior) Engineer is identified and a completed resume for this individual is submitted;

AND

Each member possesses a level of education that is consistent/adequate with the licensing and/or certification they claim;

AND

All members of proposed team of key personnel can demonstrate more than five (5) years of experience on their resume.

ACCEPTABLE:

The role of Lead (or Senior) Engineer is identified and a completed resume for this individual is submitted;

AND

Each member possesses a level of education that is consistent/adequate with the licensing and/or certification they claim;

AND

All members of proposed team of key personnel can demonstrate more than two (2) years of experience on their resume.

UNACCEPTABLE:

The role of Lead (or Senior) Engineer is not identified and/or a completed resume for this individual was not submitted;

OR

Any member of the offeror’s team does not possess a level of education that is consistent/adequate with the licensing and/or certification they claim;

OR

Any members of proposed team of key personnel fail to demonstrate more than two (2) years of experience on their resume.

Factor 2. Specialized Experience and Technical Competence The TET will evaluate the offeror for specialized experience and technical competence. This will be evaluated on an unacceptable/acceptable/confident/very confident basis from the information contained in Part I, Section F of the SF330. Offerors determined to be unacceptable against this factor will be ineligible for award and will not be further evaluated. This factor will be scored as follows:

VERY CONFIDENT:

A minimum of three (3), but not more than five (5) examples were provided via Part I, Section F of the SF330;

AND

Examples provided demonstrates experience with structural investigations, foundation repair plans, and/or nondestructive testing of RVSS or similar structures;

AND

All examples were performed under contract with the FAA or CBP either as a prime or subcontractor.

CONFIDENT:

A minimum of three (3), but not more than five (5) examples were provided via Part I, Section F of the SF330;

AND

Examples provided demonstrates experience with structural investigations, foundation repair plans, and/or nondestructive testing of RVSS or similar structures;

AND

All examples were performed under contract with the US Government either as a prime or subcontractor.

ACCEPTABLE:

A minimum of three (3), but not more than five (5) examples were provided via Part I, Section F of the SF330;

AND

Examples provided demonstrates experience with structural investigations, foundation repair plans, and/or nondestructive testing of RVSS or similar structures;

AND

All examples were performed under contract with the US Government, State Government, Municipalities, or Commercial Entities.

UNACCEPTABLE:

Less than three (3), or more (5) examples were provided via Part I, Section F of the SF330 Provided;

OR

Examples provided does not demonstrate experience with structural investigations, foundation repair plans, and/or nondestructive testing of RVSS or similar structures;

Any examples were not performed under contract with the US Government, State Government, Municipalities, or Commercial Entities.

Factor 3. Past Performance The TET will evaluate the past performance of the example projects provided in Part I, Section F and H, of the SF 330. This information will be evaluated on an unacceptable/acceptable/confident/very confident basis from the information contained in the SF330, Part I Section F and H. Offerors determined to be unacceptable against this factor will be ineligible for award and will not be further evaluated. This factor will be scored as follows:

VERY CONFIDENT:

Information provided includes a POC for each example project with contact information (Name, phone number, and email address at a minimum);

AND

Information provided indicates that the offeror met or exceeded the performance expectations of the Government for all example projects;

AND

Information provided demonstrates that all example projects were successfully completed more than 10 days before the project’s delivery schedule.

CONFIDENT:

Information provided includes a POC for each example project with contact information (Name, phone number, and email address at a minimum);

AND

Information indicates that the offeror met or exceeded the performance expectations of the Government for all example projects;

AND

Information provided demonstrates that all example projects were successfully completed within 10 days before or after the project’s delivery schedule.

ACCEPTABLE:

Information provided includes a POC for each example project with contact information (Name, phone number, and email address at a minimum);

AND

Information indicates that the offeror met or exceeded the performance expectations of the Government for all example projects;

AND

Information provided demonstrates that all example projects were successfully completed within 30 days of the project’s delivery schedule.

UNACCEPTABLE:

Information provided does not include a Government POC for each example project with contact information (Name, phone number, and email address at a minimum);

OR

Information indicates that the offeror failed to meet the minimum performance expectations of the Government for any example projects;

Information provided demonstrates that any example projects were completed later than 30 days than the project’s delivery schedule, or omits project’s delivery schedule and/or completion dates.

Factor 4: General Qualifications of the A-E Firm The TET will evaluate the offeror for general qualifications of the A-E Firm provided in Part II of the SF 330. The government reserves the right to determine whether the firm possess the appropriate functional codes and disciplines needed to successfully perform this requirement. This will be evaluated on an unacceptable/acceptable basis. Offerors determined to be unacceptable against this factor will be ineligible for award and will not be further evaluated. This factor will be scored as follows:

ACCEPTABLE:

SF330 Part II is filled out completely.

AND

The functional codes and disciplines contained therein are determined appropriate to successfully perform this requirement.

The functional codes and disciplines contained therein are not appropriate to successfully perform this requirement.

THIRD: Overall (consolidated) ratings will then be assigned per factor per offer. They will then be compared among all other offers and ranked from the most qualified to least qualified based on the results of the TET’s evaluations.

If two or more offerors are determined to have the same overall ratings for all factors, this situation will be referred to as a “tie”. If a tie occurs, it will be resolved utilizing the following methods listed in order of precedence:

First Method: Among tied offerors, the offeror with the lead (or senior) engineer that possesses the most years of experience will be determined to be the more qualified offeror.

Second Method: If the first method fails to resolve the tie, among tied offerors, the offeror with the most recently completed experience example evaluated in Factor 2 (Specialized Experience and Technical Competence) will be determined to be the more qualified offeror.

(NOTE: Only project examples determined to be acceptable, or better, will be considered for this tie breaker process.)

FOURTH: Upon completion of ranking of proposals from most qualified to least qualified, the most qualified vendor will then be solicited via phase II solicitation to obtain mutual agreement on specific terms and conditions, pricing, and fee.

If pricing information cannot be determined fair and reasonable (either due to lack on detail of proposals, or proposed pricing cannot be comparable to historical data) the Government will cease further negotiations and proceed to begin negotiations with the next highest ranked offeror.

This step may be repeated, sub sequentially, until the FAA is successful in reaching a negotiated agreement.

FIFTH: An award will be made to the most qualified vendor with whom the Government can successfully negotiate a fair and reasonable price.

SECTION IV: APPLICABLE PROVISIONS AND CLAUSES

The following Acquisition Management System (AMS) provisions are applicable to Phase I of this solicitation:

3.1-1 Clauses and Provisions Incorporated by reference (July 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

(End of clause)

3.1.7-2 Organizational Conflicts of Interest (July 2018) 3.1.9-1 Electronic Commercial and Signature (Jul 2018) 3.2.2.3-1 False Statements in Offers (July 2004) 3.2.2.3-6 Submittals in the English Language (July 2004) 3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004) 3.2.2.3-12 Amendments to Screening Information Requests (July 2004) 3.2.2.3-13 Submission of Information/Documentation/Offers (July 2004) 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (July 2004) 3.2.2.3-15 Authorized Negotiators (July 2004) 3.2.2.3-16 Restricting, Disclosing and Using Data (July 2004) 3.2.2.3-17 Preparing Offers (July 2004) 3.2.2.3-18 Prospective Offeror's Requests for Explanations (March 2009) 3.3.2-1 FAA Cost Principals (Jan 2006)

3.6.1-17 North American Industry Classification System (NAICS) Code (January 2016)

The North American Industry Classification System (NAICS) code for this procurement is:

__541330_(Engineering Services)_________ The small business size standard as defined by the Small Business Administration is the following:

For NAICS codes based on annual receipts, the annual average receipts for the last three fiscal years cannot exceed __$15M___________.

For NAICS codes based on the number of employees, the average number of employees over the last twelve-month period cannot exceed _____N/A_________.

(End of provision) 3.6.2-9 Equal Opportunity (October 2018) 3.6.2-12 Equal Opportunity for Veterans (October 2018) 3.6.2-14 Employment Reports on Veterans (October 2018) 3.6.2-16 Notice to the Government of Labor Disputes (October 2018) 3.6.2-39 Trafficking in Persons (July 2018) 3.6.2-44 Notification of Employee Rights Under the National Labor Relations Act (January 2018) 3.6.3-16 Drug Free Workplace (March 2018) 3.6.3-23 Delivery of Electronic and paper Documents (October 2018) 3.6.4-10 Restrictions on Certain Foreign Purchases (January 2018) 3.9.1-1 Contract Disputes (October 2018) 3.9.1-2 Protest After Award (August 1997) 3.2.2.3-20 Offers (January 2018)

(a) The offeror (you) must submit responses to this SIR by the following electronic means: e-mail, Your offer must arrive at the place and by the time specified in the SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider vendors that do not include required information during phase I of this solicitation process, or that reject any of the terms, conditions, and provisions of phase II.

(d) Send your response to this announcement to Joshua.d.huckeby@faa.gov and john.hawk@faa.gov.

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 "Late Submissions, Modifications, and Withdrawals of Submittals".

(End of provision)

3.2.2.3-61 Responsibility of the Architect-Engineer Contractor (July 2004) 3.2.2.3-81 Prohibition Against Contracting with Inverted Domestic Corporations- Representation (October 2018) 3.2.2.3-82 Prohibition on Conducting Restricted Business Operations in Sudan – Certification (July 2018) 3.2.2.3-83 Prohibition Against Contracting with Inverted Domestic Corporations (October 2018) 3.2.2.7-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (April 2018) 3.2.2.7-7 Certification Regarding Responsibility Matters (January 2017) 3.2.2.7-8 Disclosure of Team Arrangements (April 2018) 3.2.5-1 Officials Not to Benefit (April 1996) 3.2.5-3 Gratuities or Gifts (January 1999) 3.2.5-4 Contingent Fees (October 1996) 3.2.5-5 Anti-Kickback Procedures (October 2018) 3.2.5-7 Disclosure Regarding Payments to Influence Certain Federal Transactions (October 2018) 3.2.5-8 Whistleblower Protection for Contractor Employees (April 1996) 3.3.1-3 Payments under Fixed-Price Architect-Engineer Contracts (July 2018) 3.3.1-20 Providing Accelerated Payment to Small Business Subcontractors (October 2018) 3.3.1-33 System for Award Management (July 2018) 3.3.1-34 Payment by Electronic Funds Transfer- System for Award Management (July 2018) 3.3.1-35 Certification of Registration in System for Award Management (August 2018) 3.4.1-12 Insurance (July 1996) 3.4.2-6 Taxes - Contracts Performed in U.S. Possessions or Puerto Rico (October 1996) 3.4.2-8 Federal, State, and Local Taxes - Fixed Price Contract (April 2018) 3.6.4-22 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (October 2019) 3.6.4-23 3.9.1-3 Protest (October 2011)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing.. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(f) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for the receipt of initial proposals.

(1) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(2) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) Office of Dispute Resolution for Acquisition Federal Aviation Administration 800 Independence Ave., S.W. Room 323 Washington, DC 20591

Telephone: (202) 267-3290 Facsimile: (202) 267-3720; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

3.10.1-7 Bankruptcy (April 1996) 3.10.1-8 Suspension of Work (September 1998) 3.10.1-12 Changes – Fixed Price (April 1996) 3.10.1-12 (Alternate III) Changes – Fixed Price (April 1996) 3.10.1-25 Novation and Change-Of-Name Agreements (October 2018) 3.10.2-1 Subcontracts (Fixed-Price Contracts) (October 2018) 3.10.2-4 Subcontractors and Outside Associates and Consultants (April 1996)

Any subcontractors and outside associates or consultants required by the Contractor in connection with the services covered by the contract will be limited to individuals or firms that were specifically identified and agreed to during Screening Information Request (SIR) communications. The Contractor shall obtain the Contracting Officer's written consent before making any substitution for these subcontractors, associates, or consultants.

(End of clause)

3.13-4 Contractor Identification Number - Data Universal Numbering System (DUNS) Number (August 2012) 3.13-5 Seat Belt use by Contractor Employees (October 2018) 3.13-13 Contractor Policy to Ban Text Messaging While Driving (January 2011)