9. InventoryRecordforContractMarkingPaint.pdf
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- Solicitation number
- 1240BE26Q0036
About this file
This is a U.S. Forest Service form (FS-2400-65) for recording the issue and inventory of tracer tree marking paint at the National Forest and District level. The form is organized into two primary sections: an Issue Record and an Inventory Record, tracking paint transactions by color, container size, brand name, and batch number.
The form requires documentation of paint movements through 14 columns that capture transaction dates, paint custodian initials, quantities of full and empty cans issued, transferred, returned, and destroyed, along with storage locations and running balances. Key accountability measures include tracking full cans issued (Column 3), full cans transferred to other stations (Column 3a), full cans returned (Column 6), empty cans returned (Column 7), cans destroyed (Column 8), cumulative destroyed totals (Column 9), cans in field vehicle storage (Column 9A), cans in paint storage facilities (Columns 10-11), and cumulative transfers (Column 12). The balance calculation (Column 13) sums destroyed cans, field storage, facility storage, transfers, and in-use cans; any discrepancies must be immediately reported to the District Ranger/Enterprise Executive Officer and Law Enforcement. Monthly verification by the Paint Custodian and quarterly audits by the Paint Property Manager, with results reported to supervisory and Forest Supervisor/Enterprise Program Director levels, ensure accountability and control of this federal property resource.
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Text version
Tracer Tree Marking Paint – Issue and Inventory Record (FSH 2409.12, Section 72.41)
PREPARE AN INVENTORY FORM FOR EACH PAINT COLOR BY CONTAINER SIZE, BRAND NAME, AND BATCH NUMBER
National Forest: District:
PAINT COLOR: MISC. CANS REC’D:
CAN SIZE OR TYPE: CASES RECEIVED: TOTAL CANS RECEIVED:
Brand: Batch No: Purchase Order No: Date Received:
Tracer Element Checked By: Date:
ISSUE RECORD INVENTORY RECORD
Date (1)
Paint Custodian’s
Initials (2)
FULL
Issued
(3)
FULL
Transferred
(3a)
Issued to
(4)
Location of use
(5)
FULL
Returned
(6)
EMPTY
Returned
(7)
DESTROYED
Today
(8)
Cumulative Total
DESTROYED
(9)
On Hand
FIELD
(9A)
On Hand
FULL
Storage Facility
(10)
On Hand
EMPTY
Storage Facility
(11)
Cumulative
FULL
Transferred (12)
*Balance* (13)
Remarks Confirmation of Balance
(14)
FS-2400-65 (02/10)
ISSUE AND INVENTORY RECORD
INSTRUCTIONS FOR USE
Column 1 Record date of transaction. If necessary, use a separate line for each type of transaction.
2 Initials of designated Paint custodian.
3 Full cans issued.
3a Full cans transferred to another station on date in column 1.
4 Initials of person receiving the paint.
5 Location where the paint is to be used.
6 Full cans returned by person in column 4.
7 Empty cans returned by person in column 4. (If sum of columns 6 & 7 and 9a do not equal the column 3 issue, record the reason in column 14. If a discrepancy is discovered, IMMEDIATELY notify the District Ranger/Enterprise Executive Officer and Law Enforcement.)
8 Number of cans destroyed on the date in column 1. (This often is a separate line item entry.)
9 Cumulative total through the current date of all cans from this shipment, which have been destroyed.
9A Number of full cans remaining in secure storage in vehicle(s).
10 Full cans on hand - in paint storage facility.
11 Empty cans on hand not yet destroyed.
12 Total number of all cans transferred to another station (sum of column 3a) 13 Sum of columns 9, 9A, 10, 11, 12, and cans in field use. If balance does not equal initial quantity, immediately notify District Ranger/Enterprise Executive Officer and Law Enforcement section.
14 Paint Custodian should verify balance monthly. Paint Property Manager should audit quarterly and report results to District Ranger/Enterprise Executive Officer and Forest Supervisor/Enterprise Program Director.
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