830318pumpWash.pdf

Notice to Quoters & Instructions Conococheague WWTP Sludge Feed Pump Installation Q-26-817

Q-26-817

CONOCOCHEAGUE WWTP SLUDGE FEED

PUMP INSTALLATION

REQUEST FOR QUOTATION

NOTICE TO QUOTERS & INSTRUCTIONS

1. QUOTATION SUBMISSION: Quotations are to be submitted via the online bidding site ONLY, at https://washco-md.ionwave.net for “QUOTATION – (Q-26-817) CONOCOCHEAGUE WWTP SLUDGE FEED PUMP INSTALLATION”. Facsimile, Email of Electronic Bids of any type other than through the new online bidding platform will not be accepted.

2. QUOTATION OPENING: Quotations must be received/submitted through the online bidding site at https://washco-md.ionwave.net no later than the date/time published online. Quotations will be opened and read at that time in the Washington County Administration Complex, Third Floor Conference Room 3000, 100 West Washington Street, Hagerstown, Maryland 21740. All interested parties are invited to attend. All quoters who wish to hear a reading of the quotes via teleconference shall call 240-313-2330 prior to the meeting to receive instructions.

3. PRE-QUOTATION CONFERENCE/TELECONFERENCE:

A Pre-Quotation Conference/Teleconference will be held in person and via teleconference in the Washington County Division of Environmental Management, Public Conference Room, 16232 Elliott Parkway, Williamsport, Maryland 21795, on the date/time published online, at which time County personnel will be present to answer any questions. All interested quoters wishing to take part in the meeting via teleconference shall call 240-313-2330 prior to the meeting to receive instructions. All interested quoters are requested to take part in the conference/teleconference.

Participation in this meeting is not mandatory, but it is strongly encouraged.

NOTE: All Quoters must enter the Washington County Administrative Complex through either the front door at the 100 West Washington Street entrance or through the rear entrance (w/blue canopy roof) which is handicap accessible and must use the elevator to access the Washington County Office of Procurement to attend the Quote Opening.

Alternate routes are controlled by a door access system. The general public will be subject to wand search and will be required to remove any unauthorized items from the building prior to entry. Prohibited items include but are not limited to: Weapons of any type;

Firearms, ammunition and explosive devices; Cutting instruments of any type - including knives, scissors, box cutters, work tools, knitting needles, or anything with a cutting edge, etc.; Pepper spray, mace or any other chemical defense sprays; and Illegal substances.

4. AWARD OF CONTRACT: Washington County shall award the contract to the responsible, responsive low Quoter based on the total sum for completing the SCOPE OF WORK. Carelessness in quoting prices, or in preparation of quotation otherwise, will not relieve the Quoter. Upon approval of the cost proposal, it is the County’s intent to issue a Notice to Proceed (purchase order) within fourteen (14) days.

https://washco-md.ionwave.net/

Q-26-817

5. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND

VOLUNTARY EXCLUSION: The Quoter/Vendor certifies, by submission of this Quotation or acceptance of this contract, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. It further agrees by submitting this quotation that it will include this clause without modification in all lower tier transactions, solicitations, quotations, contracts, and subcontracts. Where the Quoter/Vendor or any lower tier participant is able to certify to this statement, it shall attach an explanation to this solicitation/proposal.

6. DELIVERY: The successful Bidder shall guarantee completion of the SCOPE OF WORK as specified herein, no later than sixty (60) consecutive calendar days after notice of award. All delivery costs and any other charges associated with this work shall be included in the Bid.

7. DISCOUNTS: Quoted prices are to be net thirty (30) calendar days; all discounts are to be deducted and reflected in net prices.

8. DISPUTES: In cases of disputes as to whether or not an item or service quoted or delivered meets specifications, the decision of the County Commissioners or authorized representative shall be final and binding on both parties.

9. ERRORS IN QUOTES: The Board of County Commissioners of Washington County, Maryland reserves the right to accept or reject any or all bids and to waive formalities, informalities and technicalities therein.

10. EQUAL OPPORTUNITY: The Board of County Commissioners of Washington County, Maryland does not discriminate on the basis of race, color, national origin, sex, religion, age and disability in employment or the provision of services. Individuals requiring special accommodations are requested to contact the Washington County Office of Procurement at 240- 313-2330 Voice, TDD Dial 711 to make arrangements no later than seven (7) calendar days prior to the Quotation Opening.

11. EXCEPTION: The submission of a quotation shall be considered an agreement to all items, conditions, and specifications provided herein and in the various quotation documents unless specifically noted otherwise in the quotation.

12. GENERAL: This Request for Quotation, the Notice to Quoters & Instructions, the Scope of Work, the Insurance Requirements for Independent Contractors and the Government Wide Debarment and Suspension, bound herewith, shall be deemed a part of the Contract documents for any and all divisions of the work and shall be referred to in interpreting said contract.

13. INSURANCE: Prior to issuance of a Purchase Order/Notice to Proceed and no later than twenty-four (24) hours after the deadline for receipt of quotations, the successful Quoter must show evidence of insurance as outlined in the copy of Washington County’s Insurance Requirements for Independent Contractors Policy included herein.

14. INTERPRETATION, DISCREPANCIES, OMISSIONS: Should any Quoter find discrepancies in, or omissions from the documents or be in doubt of their meaning, or feel that the

Q-26-817 specifications are discriminatory, he/she should at once request, in writing via the online bidding platform at https://washco-md.ionwave.net, an interpretation from the Washington County Office of Procurement.

All necessary interpretations will be issued to all Quoters by the Washington County Procurement Director in the form of addenda to the specifications, and such addenda shall become part of the Contract Documents. Exceptions taken in no way obligate the County to change the specifications.

Failure of any Quoter to receive any such addendum or interpretation shall not relieve such Quoter from any obligation under his/her quotation as submitted. The County will assume no responsibility for oral instructions or suggestions. ORAL ANSWERS WILL NOT BE BINDING ON THE COUNTY. Any requests received after the date/time published online may not be considered.

15. LIQUIDATED DAMAGES: Liquidated damages shall be applied at the rate of fifty dollars ($50.00) per calendar day for each calendar day that the Contractor fails to perform the required services within the specified timeframe.

16. MATERIAL AND WORKMANSHIP: All equipment furnished shall be guaranteed to be new, unused and of current manufacture, to meet all requirements of the specifications, and to be in intended use condition at time of delivery. All workmanship shall be of high quality and accomplished in a professional manner so as to ensure functionality of the equipment.

17. PAYMENT: Payment will be made within thirty (30) calendar days after satisfactory acceptance and completion of the Scope of Work. Invoices shall be submitted in duplicate to the Department of Water Quality, 16232 Elliott Parkway, Williamsport, MD 21795.

18. PAYMENT OF COUNTY AND MUNICIPAL TAXES: Effective October 1, 1993, in compliance with Section 1-106(b)(3) of the Code of the Public Local Laws of Washington County, Maryland, "If a Bidder has not paid all taxes owed to the County or a municipal corporation in the County, the County Commissioners may reject the Bidder's bid."

19. POLITICAL CONTRIBUTION DISCLOSURE: In accordance with Maryland Code, State

Finance and Procurement Article, §17-402, the Bidder shall comply with Maryland Code, Election Law Article, Title 14, which requires that every person that enters into contracts, leases, or other agreements with the State, a county, or any incorporated municipality, or their agencies during a calendar year in which the person receives in the aggregate $100,000 or more, shall file with the State Administrative Board of Election Laws a statement disclosing contributions in excess of $500 made during the reporting period to a candidate for elective office in any primary or general election. The statement shall be filed with the State Administrative Board of Election Laws: (1) before a purchase or execution of a lease or contract by the State, a county, an incorporated municipality or their agencies, and shall cover the preceding two (2) calendar years; and (2) if the contribution is made after the execution of a lease or contract, then twice a year, throughout the contract term, on: (a) February 5, to cover the 6-month period ending January 31; and (b) August 5, to cover the 6-month period ending July 31.

20. QUALIFICATIONS: The Owner may make such investigations as he/she deems necessary to determine the ability of the Quoter to perform the work, and the Quoters shall furnish to the Owner

Q-26-817 all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by or investigation of, such Quoter fails to satisfy the Owner that such Quoter is properly qualified to carry out the obligation of the Contract and to complete the work contemplated therein. Conditional quotations will not be accepted.

21. REDUCTION OF PRICES: Any reduction of prices during the period of this contract shall be passed on to the Board of County Commissioners of Washington County, Maryland.

22. REGISTRATION WITH THE MARYLAND DEPARTMENT OF ASSESSMENTS AND

TAXATION: Prior to contracting, private corporations must either be incorporated in the State of Maryland or registered with the Maryland Department of Assessments and Taxation as a foreign corporation and must be in good standing. Proof of such standing is required prior to the start of the contracting process and shall remain in good standing during the contract period. The website for the State Department of Assessments and Taxation is:

https://egov.maryland.gov/businessexpress and the phone numbers for the State Department of Assessments and Taxation are: (410) 767-1184 or (888) 246-5941.

23. RESERVATIONS: The Board of County Commissioners of Washington County, Maryland, reserves the right to accept or reject any or all quotes, to waive formalities, informalities and technicalities therein. The Board reserves the right to contact a Quoter for clarifications and may, at its sole discretion, allow a Quoter to correct any and all formalities, informalities and technicalities in the best interest of Washington County, Maryland.

24. SALES TAX: Washington County Government is exempt from State of Maryland Sales Tax. The County’s Maryland Sales Tax Exemption Number is 3000129 2. The County will provide a sales tax exemption certificate for the items provided under this contract.

25. SITE VISIT: The County will provide a tour of the building immediately following the Pre-Quote Conference/Teleconference meeting for the purpose of making a visual survey. This will be the ONLY site visit. Before submitting a bid, each Bidder shall visit the site and shall be responsible for knowledge of the conditions affecting the work. The act of submitting a bid is to be considered acknowledgement of the Bidder that he/she has inspected the site and is familiar with the conditions and requirements and shall submit his/her bid accordingly.

26. TIME OF COMPLETION: By submission of his/her proposal, the Quoter agrees to commence work under this Contract upon receipt of the Notice to Proceed (a Purchase Order), prosecute the work diligently, and complete work no later than sixty (60) calendar days after Notice to Proceed.

https://egov.maryland.gov/businessexpress

Scope of Work

Q-26-817

Q-26-817

CONOCOCHEAGUE WWTP SLUDGE FEED

PUMP INSTALLATION

REQUEST FOR QUOTATION

SCOPE OF WORK

The Washington County Department of Environmental Management is requesting quote submissions to replace existing centrifuge in-line feed pumps 2 and 3. After removal, the old pumps shall be turned over to the County. The new pumps will be supplied by the County to the awarded vendor for installation.

SLUDGE FEED PUMP INSTALLATION

Materials (Supplied by the

County):

A. Two (2) new Sludge Feed Pumps supplied by the County (to be installed by the Contractor)

a. New Pumps description: Moyno 2000 Series Pump

b. Size: 1H175

c. With soft nitrile stator

d. Tungsten carbide coated rotor

e. Cartridge mechanical seal

Removal of existing Pumps:

A. The pumps being replaced, pump nos. 2 and 3, will be isolated so that they can be removed, while other pumps will still be operable. This should ensure no downtime of the operation.

B. The pumps that are removed will be turned over to the County.

Installation of new Pumps:

A. The new pumps shall be mounted on a carbon steel piggyback baseplate, with belts and sheaves assembly, belt guard, gearbox and 15HP motor.

B. The Contractor shall be responsible to make all piping modifications, electrical connections and mounting modifications required to install the new pumps.

C. The installation shall include any necessary water seals to the mechanical seals on both new pumps.

D. The County will install new Variable Frequency Drive (VFD) units for both pumps and will disconnect and re-connect the existing power source.

E. It is anticipated that matching the existing suction and discharge pipes to the new pumps will require new housekeeping pads for both pumps.

F. The Contractor shall provide all materials, except for the two (2) new pumps, and labor necessary to install and make both pumps operational.

Time of Completion:

A. Bidders shall guarantee completion of the project no later than sixty (60) consecutive calendar days after the notice of award.

Scope of Work

Q-26-817

Warranty:

A. The Warranty shall become effective upon installation and successful operation of the pumps and shall last for a period of no less than 12 months. The County will arrange for the vendor representative to be on-site to witness the start-up of the pumps and verification of proper installation.

Pictures of existing Pumps:

A. Pictures of the existing Sludge Pumps and Motors as well as the as-built drawings and Process & Instrumentation Diagram drawings are in Attachment A and A-1.

GOVERNMENT WIDE

DEBARMENT AND SUSPENSION

Government Wide Debarment and Suspension Conococheague WWTP Sludge Feed Pump Installation Q-26-817

Background and Applicability:

In conjunction with the Office of Management and Budget and other affected Federal agencies, DOT published an update to 49 CFR Part 29 on November 26, 2003. This government-wide regulation implements Executive Order 12549, Debarment and Suspension, Executive Order 12689, Debarment and Suspension, and 31 U.S.C.

6101 note (Section 2455, Public Law 103-355, 108 Stat. 3327).

The provisions of Part 29 apply to all grantee contracts and subcontracts at any level expected to equal or exceed $25,000 as well as any contract or subcontract (at any level) for Federally required auditing services, 49 CFR 29.220(b). This represents a change from prior practice in that the dollar threshold for application of these rules has been lowered from $100,000 to $25,000. These are contracts and subcontracts referred to in the regulation as “covered transactions.”

Grantees, Contractors, and Subcontractors (at any level) that enter into covered transactions are required to verify that the entity (as well as its principals and affiliates) they propose to contract or subcontract with is not excluded or disqualified. They do this by (a) Checking the Excluded Parties List System, (b) Collecting a certification from that person, or (c) Adding a clause or condition to the contract or subcontract. This represents a change from prior practice in that certification is still acceptable but is no longer required, 49 CFR 29.300.

Grantees, Contractors, and Subcontractors who enter into covered transactions also must require the entities they contract with to comply with 49 CFR 29, Subpart C and include this requirement in their own subsequent covered transactions (i.e., the requirement flows down to subcontracts at all levels).

This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the Contractor is required to verify that none of the Contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded, or disqualified as defined at 49 CFR 29.940 and 29.945.

The Contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into.

By signing and submitting its quote, the Quoter certifies as follows: The certification in this clause is a material representation of fact relied upon by the County. If it is later determined that the Quoter knowingly rendered an erroneous certification, in addition to remedies available to the County, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.

The Quoter agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer.

The Quoter further agrees to include a provision requiring such compliance in its lower-tier covered transactions.

Company Name__________________________________________________________________

Signature of Contractor’s Authorized Official___________________________________________

Printed Name of Contractor’s Authorized Official________________________________________

Printed Title of Contractor’s Authorized Official_________________________________________

Date________________________

Insurance Requirements for Independent Contractors

Q-26-817

POLICY TITLE: Insurance Requirements for Independent Contractors

ADOPTION DATE: August 29, 1989

EFFECTIVE DATE: September 1, 1989

FILING INSTRUCTIONS:____________________________________________________________

I. PURPOSE

To protect Washington County, Maryland against liability, loss, or expense due to damaged property, injury to or death of any person or persons and for care and loss of services arising in any way, out of, or in connection with or resulting from the work or service performed on behalf of Washington County, Maryland.

II. ACTION

The following should be inserted in all Independent Contractor Contracts:

“The Contractor shall procure and maintain at his sole expense and until final acceptance of the work by the County, insurance as hereinafter enumerated in policies written by insurance companies admitted in the State of Maryland, have A.M. Best rating of A- or better or its equivalent, and acceptable to the County.”

1. Workers’ Compensation: The Contractor agrees to comply with Workers’ Compensation laws of the State of Maryland and to maintain a Workers’ Compensation and Employers Liability Policy.

Minimum Limits Required:

Workers’ Compensation - Statutory Employers Liability - $100,000 (Each Accident) $500,000 (Disease – Policy Limit) $100,000 (Disease – Each Employee)

2. Comprehensive General Liability Insurance: The Contractor shall provide Comprehensive General Liability including Products and Completed Operations.

$1,000,000 combined single limit for Bodily Injury and Property Damage.

Such insurance shall protect the County, its agents, elected and appointed officials, commission members and employees, and name the Board of County Commissioners of Washington County, Maryland on the policy as additional insured against liability, loss or expense due to damaged property (including loss of use), injury to or death of any person or persons and for care and loss of services arising in any way, out of, or in connection with or resulting from the work of service performed on behalf of Washington County, Maryland.

Insurance Requirements for Independent Contractors

Q-26-817

2. Comprehensive General Liability Insurance (continued)

The Contractor is ultimately responsible that Subcontractors, if subcontracting is authorized, procure, and maintain at their sole expense and until final acceptance of the work by the County, insurance as hereinafter enumerated in policies written by insurance companies admitted in the State of Maryland, have A.M. Best rating of A- or better or its equivalent, and acceptable to the County.

3. Business Automobile Liability: The Contractor shall provide Business Auto Liability including coverage for all leased, owned, non-owned and hired vehicles.

$1,000,000 combined single limit for Bodily Injury and Property Damage.

Certificate(s) of Insurance: The Contractor shall provide certificates of insurance requiring a 30-day notice of cancellation to the Washington County Office of Procurement, Board of County Commissioners of Washington County, Maryland prior to the start of the applicable project.

Approval of the insurance by the County shall not in any way relieve or decrease the liability of the Contractor. It is expressly understood that the County does not in any way represent that the specified limits of liability or coverage or policy forms are sufficient or adequate to protect the interest or liabilities of the Contractor.

All responsibility for payment of any sums resulting from any deductible provisions, corridor, or self-insured retention conditions of the policy or policies shall remain with the Contractor.

General Indemnity: The Contractor shall indemnify, defend and save harmless the Board of County Commissioners of Washington County, Maryland, its appointed or elected officials, commission members, employees and agents for any and all suits, legal actions, administrative proceedings, claims, demands, damages, liabilities, interest, attorneys fees, costs and expenses of whatsoever kind of nature, whether arising before or after final acceptance and in any manner directly or indirectly caused, occasioned or contributed to in whole or in part by reason of any act, error or omission, fault or negligence whether active or passive by the Contractor, or any one acting under its direction, control or on its behalf in connection with or incident to its performance of the Contract.

Revision Date: August 27, 1991 Effective Date: August 27, 1991 Revision Date: March 4, 1997 Effective Date: March 4, 1997

ATTACHMENT ‘A’

ATTACHMENT ‘A-1’

Q-26-817 Attachment A-1