CASS II - Amendment 003 (executed).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

PAGE OF PAGES

3. EFFECTIVE DATE 5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO.

7. ADMINISTERED BY (If other than Item 6) CODE

FACILITY CODECODE

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and Zip Code)

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

1. CONTRACT ID CODE

16B. UNITED STATES OF AMERICA 16C. DATE

SIGNED

15B. CONTRACTOR/OFFEROR 15C. DATE

SIGNED

(Signature of Contracting Officer)(Signature of person authorized to sign)

15A NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

is not

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by orletter provided electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, E. IMPORTANT: Contractor is not, is required to sign this document and return

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) is extended, copies to issuing office.

4. REQUISITION/PURCHASE REQ. NO.

1 2

P00003 11/05/2020

NASA

Marshall Space Flight Center Office of Procurement Marshall Space Flight Center

AL 35812

NASA

Marshall Space Flight Center Marshall Space Flight Center

AL 35812

X

80MSFC20R0009

09/25/2020

X

N/A

See Continuation Sheet If Applicable

X

Contracting Officer appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

CHECK ONE

(X)

See Continuation Sheet If Applicable electronic communication, orlettereach

X

James S. Casper

11/05/2020

80MSFC20R0009P00003

BLOCK 14. DESCRIPTION OF AMENDMENT/MODIFICATION (continued)

(a) The purpose of Amendment 003 is to:

1. Respond to Request for Proposal (RFP) questions and comments in relation to Amendment 001 – (80MSFC20R0009P00001), Attachment A, RESPONSES TO

INDUSTRY RFP QUESTIONS.

2. Provide a revision to the CASS II RFP in relation to an aforementioned response, as noted in Attachment A.

(b) Attachment B, SUMMARY OF CHANGES, provides the “from – to” changes to the RFP from the responses to questions and comments provided by industry.

(c) As a result of this amendment, the following section/clause/provision/attachment page(s) have been revised, with changes noted by a vertical line in the right column:

Section(s) / Clause(s) / Provision(s) /

Attachment(s) Revised Page(s) Revised Page(s) Substituted/Added

Attachment J-8 J-8-15

(RFP)

J-8-15 (Amendment 003)

Attachment J-8 J-8-25

(RFP)

J-8-25 (Amendment 003)

(d) The period for questions and comments relative to this acquisition has closed. At this time, the Government is no longer accepting additional questions or comments in relation to this solicitation or any of its amendments.

(e) Offerors shall acknowledge receipt of this, Amendment 003 – (80MSFC20R0009P00003), to the Center Administrative Support Services II (CASS II) solicitation, as part of the proposal response cover letter to RFP 80MSFC20R0009.

(f) Failure by the offeror to acknowledge receipt of this amendment (e.g., via the offeror’s proposal transmittal letter) may result in a determination that the offeror’s proposal is unacceptable and therefore ineligible for award.

(g) All other terms and conditions of RFP 80MSFC20R0009 remain unchanged.

ATTACHMENT A – RESPONSES TO INDUSTRY RFP QUESTIONS

Attachment A – Page 1

Index Industry-

Provided RFP Reference

Question Response

1 General

In transitioning this contract from an 8(a) set aside to a HUBZone set aside contract, did NASA plan for the HUBZone awardee to potentially make staffing changes to meet the SBA requirement to maintain 35% of their workforce as HUBZone residents? Has NASA considered appropriate evaluation criteria related to the bidder's approach to meeting this SBA requirement while accommodating NASA's need for incumbent experience with the information systems enumerated in the solicitation?

The 35% workforce requirement as described at 13 C.F.R.§126.200 applies to certification requirements for the HUBZone firm both at the time of proposal submission and at the time of award, relative to employees of the certifying firm. The requirement does not apply to the capture of incumbent contract personnel for service contracts. Maintenance of HUBZone status subsequent to award will be subject to the firm's business decisions.

Attachment A – Page 2

Provided RFP Reference

Question Response

Amendment P0001, Question

DOL Wage and Hour Division

Fact Sheet #17C - Exemption for Administrative

Employees Under the FLSA

For an employee to be considered exempt they must be paid on a salary basis of at least $684/week and satisfy one of the duties test defined by the Department of Labor. Based on the response to question 23, the Government asserts that the following positions are Exempt as the type of work does not fit in the Directory of Occupations version 5: Executive Assistant II and III, Administrative Specialist I and III, and Secretary/Administrative Specialist Combination.

With this understanding, can the Government confirm that the above positions pass the administrative exemption test because the personnel in the positions are required as their primary duty to perform office work "directly related to the management or general business operations of. . .the customer" and to "exercise discretion and independent judgement with respect to matters of significance" on a regular basis?

Yes, the Government did verify that the Executive Assistant II and III, Administrative Specialist I and III, and Secretary/Administrative Specialist Combination meet the criteria for exemption.

Attachment A – Page 3

Provided RFP Reference

Question Response

Amendment P0001, Question

DOL Wage and Hour Division

Fact Sheet #17C - Exemption for Administrative

Employees Under the FLSA

The DOL defines directly related to management or general business operations as the following functional areas: "...tax; finance; accounting;

budgeting; auditing; insurance; quality control;

purchasing; procurement; advertising; marketing;

research; safety and health; personnel management; human resources; employee benefits;

labor relations; public relations; government relations; computer network, Internet and database administration; legal and regulatory compliance;

and similar activities." Will the Government clarify the functional areas that the Executive Assistant II and III, Administrative Specialist I and III, and Secretary/Administrative Specialist Combination fall under?

The functional areas that these positions fall under include "Directly Related to Management" and/or "General Business Operations" tasks.

Table J-3.0, PRS

(b) Staffing Reference

Amendment 1 Q&A Index 33, 34

Should the Contractor decide to hire additional Part-time and substitute personnel to cover the requirement for the backfills, will the Government allow the Contractor to pre-badge additional personnel in the different Labor Categories?

Part-time and/or substitute personnel hired by the Contractor to serve in temporary/backfill roles will be allowed to obtain badging as permitted by the Contracting Officer.

Attachment A – Page 4

Provided RFP Reference

Question Response

Table J-3.0, PRS

(b) Staffing Reference

Amendment 1 Q&A Index 33, 34

Will the Task Orders for SCA positions be awarded as FFP (with monthly unit price) or an hourly rate and the contractor is able to bill up to the actual hours worked (based on backfills) up to 2080/2088 hours?

The preponderance of the CASS II effort will be performed on a firm-fixed-price (FFP) mission services basis (i.e., not as indefinite-delivery, indefinite-quantity [IDIQ] task order effort).

Likewise, all IDIQ task orders awarded will also be performed on a FFP basis utilizing established fully burdened labor rates in accordance with Section B, MSFC 52.216- 91(b)(2). No aspect of this contract will conducted or billed by the contractor on a "per hour" or "actuals" basis.

Table J-3.0, PRS

(b) Staffing Reference

Amendment 1 Q&A Index 33, 34

Will the Task Orders for Exempt positions be awarded as FFP (with monthly unit price) or an hourly rate and the contractor is able to bill up to the actual hours worked (based on backfills) up to 2080/2088 hours?

Question addressed in Index #5.

Table J-3.0, PRS

(b) Staffing Reference

Amendment 1 Q&A Index 33, 34

Can the contractor design a schedule of SCA coverage such that it utilizes two personnel to cover one position?

See Section J, Attachment J-11, Minimum Required Staffing Levels (Work Year Equivalents (WYEs)). With the exception of staffing Personnel Assistant III (specified as two

(2) part-time positions at 0.6 WYEs each), no other positions are permissible as an aggregate of part-time WYEs (i.e., all other positions shall be staffed as: one (1) WYE = one Contractor personnel assigned).

Table J-3.0, PRS

(b) Staffing Reference

Amendment 1 Q&A Index 33, 34

In order to provide backfill for Exempt positions will the Government allow the Contractor to bill hourly for the hours for backfill temporary work?

Question addressed in Index #5.

Staffing of any backfill or temporary Contractor personnel shall be accounted for via the offeror's proposed indirect rate(s).

Attachment A – Page 5

Provided RFP Reference

Question Response

Table J-3.0, PRS

(b) Staffing Reference

Amendment 1 Q&A Index 33, 34

Since the personnel pool at MAF is considerably smaller, which limits the Contractor’s ability to redistribute assignments to current employees, would the Government consider a different standard for MAF so the customer does not experience a shuffle to cover short term absences?

The PRS will be applied consistently irrespective of performance location(s).

Table J-3.0, PRS

(b) Staffing Reference

Amendment 1 Q&A Index 33, 34

For clarification, within 2 business days actually means that a qualified person must fill the position by the start of the 3rd day, correct?

Correct.

Table J-3.0, PRS

(b) Staffing Reference

Amendment 1 Q&A Index 33, 34

To clarify, if on the Monthly Progress Report there are 2 incidents of a position not being temporarily filled (not approved by the COR) the monthly invoice would have $4,000 deducted, correct?

Correct.

Table J-3.0, PRS

(b) Staffing Reference

Amendment 1 Q&A Index 33, 34

Would the Government consider a monthly or quarterly award fee, if the Contractor maintains and Excellent rating and 100% across the other factors?

All contract types were considered. The use of Performance Requirements Summary (PRS) deductions was determined to be singularly appropriate for this firm-fixed-price (FFP) contract.

Attachment A – Page 6

Provided RFP Reference

Question Response

Attachment J-8

Wage Determination

Our initial submission of questions for consideration included the following item which the Government did not include in its Q&A: “In Attachment J-8 the Wage Determination (WD) for Alabama is an even-numbered Wage Determination (2015-4604) while the Wage Determination for Louisiana is odd-numbered (2015-5189). Consequently, the requirements for Health and Welfare differ as one is based on average cost (even-numbered WD) and the other is based on cost per employee (odd-numbered WD). Please consider using either the even- or odd- numbered WDs for all locations.” Would the Government please consider providing a response to this item?

See from/to changes relative to Section J, Attachment J-8, Wage Determination, for an updated even-numbered wage determination in relation to Louisiana / Michoud Assembly Facility (MAF) non-exempt Contractor personnel.

Attachment J-8

Wage Determination

There are two wage determinations in the RFP.

One is even numbered and one is odd numbered.

They should both be either even or both be odd. As you know this determines how offerors calculate fringe benefits. We suggest the Alabama WD be switched to odd.

Comment addressed in Index 13.

Attachment A – Page 7

Provided RFP Reference

Question Response

Factor II – Past Performance

Volume Instructions

Q&A Index 90

The fourth row of the Past Performance Contracts Summary Matrix must be completed by the Offeror to indicate the capacity (i.e., Prime, Sub, Joint Venture) in which the referenced contract was performed. The answer to question #90 presents guidance on how Offerors should populate this cell for a referenced contract where the Prime Contractor was a Joint Venture entity. The Government’s response indicates Offerors should populate the cell as “Joint Venture Managing Partner” in these instances. However, this answer would not indicate whether the effort was performed as a Prime Contractor or a Subcontractor and it implies the Offeror was the Managing Venturer in the Joint Venture. How should this cell be populated if the referenced contract was performed by a Joint Venture entity as the Prime Contractor where the Offeror was a Partner Venturer (as opposed to the “Joint Venture Managing Partner”). How should this cell be populated if the referenced contract was performed by a Joint Venture entity as a Subcontractor, taking into consideration that an Offeror could have been either the Managing Venturer or the Partner Venturer?

There are four possibilities in a joint venture:

1.) joint venture managing partner (prime);

2.) joint venture managing partner (subcontractor);

3.) joint venture non-managing partner (prime);

and

4.) joint venture non-managing partner (subcontractor).

In all cases, offerors will be evaluated consistent with their role both in the joint venture and on the proposed effort. Participation in any joint venture will be evaluated provided the actual effort performed is clearly described and meets established relevancy criteria.

Attachment A – Page 8

Provided RFP Reference

Question Response

Factor II – Past

Performance Index 77, 87

Can a Past Performance be from a subcontractor that is not a small business in the NAICS?

The offeror can submit a total of five past performance referenced contracts/subcontracts of its choosing, in accordance with Section L, Factor II - Past Performance Volume Instructions. There is no requirement in this solicitation that any referenced contract aligns with this effort's specific North American Industry Classification System (NAICS) code.

As well, provided a proposed subcontractor does not violate Section L, Acquisition Approach, relative to the ostensible subcontractor rule, there is no limitation placed on the business size of any proposed subcontractor.

Attachment A – Page 9

Provided RFP Reference

Question Response

Factor II - Past Performance

Volume Instructions (b)

According to Section L.20 (b] it states that, The offeror’s past performance references shall be limited to no more than five described contracts and/or subcontracts, including those of any proposed subcontractors. At least two past performance references should be for the offeror. With respect to proposed subcontractors, the offeror should give priority to major subcontractors. A major subcontractor is defined as performing 20% or more of the total contract value. While the offeror has discretion in how to best represent the past performance of their proposed team, the past performance references provided should demonstrate that the offeror’s team has relevant past performance across the breadth of applicable performance work statement (PWS) areas. Performance of referenced contracts shall be limited to that which occurred within six years of the due date for receipt of proposals. Additionally, each referenced contract shall have a minimum of one year of performance within the six-year period.

Performance of any effort outside the six-year period will not be evaluated. Please clarify what is the maximum and the minimum number of past performances to be submitted?

In accordance with Section L, Factor II - Past Performance Volume Instructions, the offeror’s past performance references shall be limited to no more than a maximum of five described contracts and/or subcontracts, including those of any proposed subcontractors (i.e., the offeror is permitted to submit up to a maximum of five referenced contracts, via any combination of the offeror's and/or any proposed subcontractor's past performance).

In relation to the minimum number of referenced contracts, the offeror is not required to submit any past performance references or information.

In accordance with Section M, Factor II - Past Performance Volume Evaluation, paragraph (d) states in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

Attachment A – Page 10

Provided RFP Reference

Question Response

Factor II – Past

Performance Index 81

Will all Past Performances regardless for customer be evaluated equally?

All past performance will be evaluated in accordance with Section L, in relation to relevant aspects of each offeror's record of performing services or delivering products similar in size, content, and complexity, in correlation to the requirements of this acquisition. There is no evaluation requirement in this acquisition in relation to the customer for which past performance services were previously rendered.

Volume III -

Contract Instructions

According to L-23 (b) it states that, Offerors shall provide the contract volume in the sections described below utilizing the same Microsoft Office format provided in the solicitation. This volume is strictly limited to contract information and should generally maintain the font type, size, and spacing used in the solicitation, but may be adjusted to improve the formatting of offeror fill-ins. Headers and footers shall not contain any information other than the solicitation number and page number, as provided for in the solicitation.

Please advise if the Page Numberings should be like L-23, L-24, etc.

Yes, the offeror should keep the integrity of the RFP page numbers in accordance with the released solicitation.

Attachment A – Page 11

Provided RFP Reference

Question Response

Volume III -

Contract Instructions

If an offeror wants to put its company introduction (Ex. Summary), which volume should be utilized for that?

In accordance with Section L, Volume III - Contract Instructions, paragraph (c)(1), the offeror shall prepare and submit a transmittal letter prepared on the offeror's letterhead, with the requisite information included. Note: this solicitation does not have requirement or page allotment for a "company introduction" narrative in relation to any volume submission. Any narrative information describing the offeror may be interpreted as past performance information, and subsequently evaluated as part of Volume II's established page limitation.

ATTACHMENT B – CHANGE LOG

Attachment B – Page 1

Index RFP Reference From To

Attachment J-8

J-8-15

Wage Determination No.: 2015-5189

Revision No.: 16

Wage Determination No.: 2015-5190

Revision No.: 17

Attachment J-8 J-8-25

HEALTH & WELFARE: $4.54 per hour, up to 40 hours per week, or $181.60 per week or $786.93 per month.

HEALTH & WELFARE EO 13706: $4.22 per hour up to 40 hours per week, or $168.80 per week, or $731.47 per month.*

HEALTH & WELFARE: Life, accident, and health insurance plans, sick leave, pension plans, civic and personal leave, severance pay, and savings and thrift plans. Minimum employer contributions costing an average of $4.54 per hour computed on the basis of all hours worked by service employees employed on the contract.

HEALTH & WELFARE EO 13706: Minimum employer contributions costing an average of $4.22 per hour computed on the basis of all hours worked by service employees employed on the covered contracts. *