KLXS_III_-_Amend_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

00002 See Block 16C KLXS III

6. ISSUED BY CODE KSC 7. ADMINISTRATED BY (If other than Item 6) CODE KSC

NASA/John F. Kennedy Space Center Office of Procurement Mail Code: SEB-KLXS III Kennedy Space Center, FL 32899

Same as block 6

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

All Potential Offerors

9A. AMENDMENT OF SOLICTATION NO.

80KSC018R0006

9B. DATED (SEE ITEM 11)

4/13/2018

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE 03953 FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Item 8 and 15, and returning copies of the amendment; (b) acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hours and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of KLXS III Amendment 2 is:

1. Incorporate a change to Clause B.8 “Special Cost Requirements”, paragraph (a), subparagraph (2), as annotated by the change bar on attached replacement page 6 and replacement page 7.

2. Incorporate a change to I.1 Clause 52.244-2 “Subcontracts”, as annotated by the change bar on attached replacement page 51.

3. Incorporate a change to Provision L.12 “Contract Phase-In”, paragraph (b), subparagraph (3), as annotated by the change bar on attached replacement page 105.

4. Incorporate a change to Provision L.13 “KSC 52.214-90 Delivery Instructions for Bids/Proposals”, paragraph (a), as annotated by the change bar on attached replacement page 105.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Karen M. Griffin 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

5/10/2018 BY

(Signature of person authorized to sign)

BY

(Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243last

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

80KSC018R0006 / Amendment 00002 2 2

NAME OF OFFEROR OR CONTRACTOR

ITEM NO

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

5. Incorporate a change to Provision L.16 “1852.215-81 Proposal Page Limitations”, paragraph (a), as annotated by the change bar on attached replacement page 108.

6. Incorporate a change to Provision L.18-1 “Subfactor A:

Management Approach”, paragraph (2) “Key Positions and Key Personnel”, subparagraph (ii)(B) “Signed Letters of Commitment”, as annotated by the change bar on attached replacement page 113.

7. Incorporate a change to Provision L.20 “Cost Factor Instructions and Model Contract”:

7.1 Paragraph (1) “Cost Templates”, as annotated by the change bar on attached replacement page 121.

7.2 Paragraph (1) “Cost Templates”, “Note: major

subcontractor(s)”, as annotated by the change bar on attached replacement page 122.

7.3 Paragraph (15) “Standard Estimating System”, as annotated by the change bar on attached replacement page 125.

7.4 Paragraph (8) under “Model Contract”, as annotated by the change bar on attached replacement page 126.

8. Incorporate a change to Attachment J-01 “Performance Work

Statement”, Section 1.0 “General Contract Requirements” as annotated by the change bar on attached J-01 replacement page 1.

9. Incorporate a change to Attachment J-06 “Applicable Documents

List”, as annotated by the change bar on attached J-03 replacement page 3.

10. Incorporate a change to Attachment L-04b “Basic Cost

Template” as described in the attached instructions. Replacement Attachment L-04b is hereby attached and replaced in its entirety.

Offerors may use the attached instructions to update their current file to correct the formulas in lieu of using the replacement L-04b corrected file.

Prospective Offerors are cautioned to review the solicitation carefully and in its entirety to discern all changes.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

80KSC018R0006 Section B KLXS III RFP – Amendment 2 Supplies or Services / Prices

Page 6 of 139 Section B

B.8 Special Cost Requirements The Contractor will be reimbursed for all allowable, allocable and reasonable expenditures incurred in the performance of work under Section B.4, Supplies and/or Services to be Provided, of this contract subject to the following limitations:

(a) Provisional Indirect Billing Rate

(1) Provisional billing rates for indirect costs shall be set at the discretion of the Contracting Officer based upon proposals from the Contractor and information resulting from recent review, previous rate audits, similar reliable data, or experience of other contracting activities. In establishing billing rates, the Contracting Officer should ensure that the billing rates are as close as possible to the final indirect cost rates anticipated for the Contractor’s fiscal period, as adjusted for any unallowable costs. These provisional billing rates shall be specified in writing and may be revised either retroactively or prospectively by the Contracting Officer. Once per year and no less than ninety (90) days prior to each contract period, the Contractor and associated subcontractors shall submit a proposal for the coming year’s provisional billing rates. If during the course of any particular year a significant disparity arises between the approved provisional billing rates and the actual rates, the Contractor and associated subcontractors shall submit a proposal requesting consideration for revision of the provisional rates. After expiration of each Government fiscal year, the Contractor and associated subcontractors shall submit a proposal requesting consideration for revision of the provisional indirect billing rates to the actual rates. Contractor and subcontractor rate adjustment proposals shall be submitted and processed concurrently once approval is granted by the Contracting Officer through a contract modification.

(2) Notwithstanding paragraph (a)(1) above and the terms of Section I clause, FAR 52.216-7 Allowable Cost and Payment, the provisional indirect rates will be examined at the conclusion of each contract year and, if necessary and warranted in the judgment of the Contracting Officer, may be adjusted upward or downward for future years.

Fringe Rate

OH

Rate

G&A Rate

Base Period 2/1/2019 - 9/30/2019 Base Period 10/1/2019 - 9/30/2020

Option 1 10/1/2020 - 9/30/2021 Option 1 10/1/2021 - 9/30/2022 Option 2 10/1/2022 - 9/30/2023 Option 3 10/1/2023 - 9/30/2024 Option 4 10/1/2024 - 9/30/2025 Option 5 10/1/2025 - 9/30/2026

Period

Table B.8-1 Provisional Indirect Billing Rates

* To be completed by offeror as part of the Model Contract. Offeror may revise the table to include any additional indirect rates and their basis of application as appropriate.

80KSC018R0006 Section B KLXS III RFP – Amendment 2 Supplies or Services / Prices

Page 7 of 139 Section B

The basis of application for the provisional indirect billing rates specified in paragraph

(a) above (Fringe, Overhead (OH), General and Administrative (G&A)) of this clause are as follows:

Fringe Rate:

OH Rate:

G&A Rate:

* To be completed by offeror as part of the Model Contract. Offeror may revise the table to include any additional indirect rates and their basis of application as appropriate.

(3) To ensure the rates established in J-09 are current, accurate, and complete, the contractor and associated subcontractors shall submit a proposal updating Attachment J-09 Task Order Pricing Rates as an attachment to the proposal submitted to change the provisional indirect billing rates identified in section B.8(a)(2), Table B.8-1. Subject cost portion of the proposal shall be provided in an Excel native format, including the formulas that calculate the respective changes.

The proposal shall provide the direct labor rate separately, and each indirect billing rate (fringe, overhead, G&A) separately. The proposal format and content is subject to approval by the Contracting Officer.

(b) Fringe Benefits

The Contractor shall inform the Contracting Officer of all proposed changes in fringe benefits which may result in an increased cost to the contract as soon as practicable, but in any event, prior to such changes being implemented. In accordance with FAR 31.205-6(m), fringe benefits are allowable to the extent they are reasonable and are required by law, employer-employee agreement, or an established policy of the Contractor and subject to any specific limitations set forth in this contract. Fringe benefits include, but are not limited to, the cost of vacations, sick leave, holidays, military leave, employee insurance, and supplemental unemployment benefit plans.

(c) Contract Expiration and Severance Pay

Severance pay shall be allowable as provided by FAR 31.205-6(g). However, termination of employment related to contract or task order expiration shall not be considered to be an involuntary termination or abnormal or mass severance as used in FAR 31.205-6(g). Any severance payment in addition to regular salaries and wages that is made of as a result of or in connection with the expiration of: any basic, option, or extended period of contract or task order performance shall be an unallowable cost.

Any termination effective within 60 days of contract or task order expiration shall be presumed to be a result of or in connection with such expiration.

(1) To the extent the contractor seeks reimbursement for severance costs of any type, including normal turnover severance as described in FAR 31.205-6(g)(4) and abnormal or mass severance as described in FAR 31.205-6(g)(5), the contractor must provide evidence that each employee who received severance pay—

80KSC018R0006 Section I KLXS III RFP – Amendment 2 Contract Clauses

Page 51 of 139 Section I

Clause Date Title 52.227-17 Dec 2007 Rights in Data—Special Works 52.227-19 Dec 2007 Commercial Computer Software License 52.227-23 Jun 1987 Rights to Proposal Data (Technical) 52.228-7 Mar 1996 Insurance—Liability to Third Persons 52.229-3 Feb 2013 Federal, State, and Local Taxes 52.230-2 Oct 2015 Cost Accounting Standards 52.230-6 June 2010 Administration of Cost Accounting Standards 52.232-9 Apr 1984 Limitation on Withholding of Payments 52.232-17 May 2014 Interest 52.232-18 Apr 1984 Availability of Funds 52.232-22 Apr 1984 Limitation of Funds 52.232-23 May 2014 Assignment of Claims 52.232-25 Jan 2017 Prompt Payment – with Alternate I (Feb 2002) 52.232-33 Jul 2013 Payment by Electronic Funds Transfer—System for Award

Management 52.232-39 Jun 2013 Unenforceability of Unauthorized Obligations 52.233-1 May 2014 Disputes – with Alternate I (Dec 1991) 52.233-3 Aug 1996 Protest After Award – with Alternate I (Jun 1985) 52.233-4 Oct 2004 Applicable Law for Breach of Contract Claim 52.237-2 Apr 1984 Protection of Government Buildings, Equipment, and

Vegetation 52.239-1 Aug 1996 Privacy or Security Safeguards 52.242-1 Apr 1984 Notice of Intent to Disallow Costs 52.242-3 May 2014 Penalties for Unallowable Costs 52.242-4 Jan 1997 Certification of Final Indirect Costs 52.242-5 Jan 2017 Payments to Small Business Subcontractors 52.242-13 July 1995 Bankruptcy 52.243-2 Aug 1987 Changes—Cost Reimbursement – with Alternate I (Apr 1984) 52.244-2 Oct 2010 Subcontracts

(d) If the Contractor has an approved purchasing system, the Contractor nevertheless shall obtain the Contracting Officer’s written consent before placing the following subcontracts:

(1) For all cost reimbursable, time and material, and labor hour subcontracts with an initial award of $5 million or greater and modification of $1,000,000 million or greater.

(2) Letter subcontracts and unpriced orders of any amount.

(3) Ratifications of any amount (i.e., all orders issued prior to issuance of a contractual document or issued without all required approvals).

(j) Paragraphs (c) and (e) of this clause do not apply to the following subcontracts, which were evaluated during negotiations: To Be Determined by the Government

52.244-5 Dec 1996 Competition in Subcontracting 52.244-6 Nov 2017 Subcontracts for Commercial Items 52.245-1 Jan 2017 Government Property 52.245-9 Apr 2012 Use and Charges 52.246-25 Feb 1997 Limitation of Liability— Services

KLXS III RFP – Amendment 2

Section L Instructions, Conditions, and Notices to Bidders

Page 105 of 139 Section L

(c) The Contracting Officer will update the electronic Bidder’s Library as necessary or upon request for documents referenced in the solicitation and not otherwise available to the Offeror.

(End of provision)

L.12 Contract Phase-In

The Government contemplates issuing a separate Firm-Fixed-Price purchase order for contract phase-in. Contract phase-in price, if any, shall be proposed as firm-fixed-price in accordance with the instructions contained in Section L.18-1(5).

(a) Contract phase-in shall not exceed 30 days.

(b) At a minimum, the phase-in purchase order shall include the offeror’s phase-in approach to perform the following requirements:

(1) Provide personnel training, badging, and certification, if any;

(2) Demonstrate that, by contract start, offeror will complete transference of accountability, custodianship or management of Government property from the predecessor contractor, including procedures for transitioning support services and security;

(3) Implement a mechanism capable of tracking new and existing work to ensure work will commence on day 1 of contract execution.

(c) The requirements identified in paragraph (b) shall be incorporated in the resultant firm-fixed-price purchase order in addition to those areas of the offeror’s proposed phase-in approach that the Government determines necessary to meet phase-in requirements.

(End of provision)

L.13 KSC 52.214-90 Delivery Instructions for Bids / Proposals (Jul 2016) (Modified)

(a) Delivery Address:

All offers (bids or proposals) shall be delivered, whether delivered by the Offeror or by commercial courier, to the NASA Contracting Officer as follows on or before the date and time set for receipt of proposals or bids:

Karen Griffin, Contracting Officer NASA, John F. Kennedy Space Center Central Industry Assistance Office, Bldg. N6-1009 7110 N. Courtenay Parkway (SR3) John F. Kennedy Space Center, FL 32899

All proposals shall be delivered no later than 3:00 p.m., KSC local time, on May 31, 2018.

Page 108 of 139 Section L

Volume Title Original No. of

Additional Hard Copies

No. of Electronic

Copies

Page Limit (Not to Exceed)

IV

Cost (tabbed: Volume IV – Cost) (Includes Attachments L-04a, L-04b, and L-04c Templates)

1 (cost narrative only, no pricing templates)

5 (cost narrative only, no pricing templates)

None (all of Volume IV is to be submitted on independent CD- or DVD-ROM that do not include other volumes in native Excel format)

Model Contract (tabbed: Volume IV

– Model Contract) (SF33, Sections A-K fill-ins and summary of Exceptions)

1 5 2

None (all of Volume IV is to be submitted on independent CD- or DVD-ROM that do not include other volumes)

V Past Performance 1 5 2 15

(b) A page is defined as one side of a sheet, 8 1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type. Foldouts count as an equivalent number of 8 1/2" x 11" pages. The metric standard format most closely approximating the described standard 8 1/2" x 11" size may also be used.” Other limitations/instructions identified as follows:

(1) A page is further defined as one side of a sheet, 8-1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type in Times New Roman font for all text including illustrations, captions, figures, tables, graphs, and graphics. Text contained within headers and footers will not be evaluated and is not subject to the 12 point type requirement. The text shall be printed on double sided pages. Each page, tab, or divider containing proposal material shall be counted as a page. A suitable table of contents shall be provided with each volume for ready reference to sections, figures, and illustrations. Dividers with no proposal material and the table of contents for each proposal volume shall be excluded from the page limitations. Hypertext links shall be the same minimum font size. The preferred method of implementing hyperlinks is to indicate the hyperlink by blue font color and establishing the hypertext in Acrobat with “invisible rectangle” with “no outline.”

(2) Foldout Pages: Foldout pages shall be no larger than 11”x17”. Each foldout shall be printed on one side only, folded entirely within the volume, and shall count as two pages.

(3) Page Numbering: Each individual volume (Mission Suitability, Small Business Utilization, Plans and Other Data, Cost, and Past Performance,) shall be numbered sequentially in the footer to identify the number of pages in each specific volume (e.g., Volume III, Page 1 of 50; Volume III, Page 2 of 50). The table of contents for each of the volumes shall be numbered using lower case Roman numeral (e.g., Volume III, Page i of xi; Volume III, Page ii of xi).

(4) Proposals shall be submitted in five volumes as depicted in paragraph (a) above.

The Offeror shall mark one copy of each volume identified in paragraph (a) as “Original”. Each volume must be contained in a three ring binder and numbered (e.g., Volume I, “Original” of 12; Volume I, copy 2 of 12; Volume I, copy 3 of 12).

No material outside of the proposal volumes may be incorporated by reference. A suitable table of contents (excluded from the page limitations) shall be provided

Section L Instructions, Conditions, and Notices to Bidders

Page 113 of 139 Section L

(A) Key Position Minimum Qualifications Template. Complete Attachment L-01, Key Position Minimum Qualifications Template, in accordance with Volume III, Plans and Other Data. The proposed minimum qualifications will be included in Attachment J-07, Labor Classifications and Qualifications Crosswalk in resultant contract.

(ii) The Offeror shall propose key personnel for each key position identified and describe why the personnel being proposed for these positions are qualified (e.g., education, background, and experience) and indicate the percentage of time each key person will devote to this position and the duration of time available to this Contract. For each key person proposed, provide the following minimum information:

(A) Rѐsumѐ – Using the rѐsumѐ format specified in Attachment L-03, Key Personnel Rѐsumѐ Format, and submit in Volume III, Plans and Other Data.

(B) Signed letters of commitment from all key personnel. Each key person shall provide a letter of commitment which at a minimum shall address the length of the service commitment during contract performance, the agreed to salary and hourly rate (in dollars), and identification of existing commitments on other proposals and ongoing contracts. The letters of commitment may be attached to resumes specified in L.16(a). Letters of commitment are to be included in Volume III, Plans and Other Data.

(3) Organizational Structure and Corporate Resources

(i) The Offeror shall show the relationship and position between the Offeror’s KLXS III business unit and the Offeror’s overall corporate organizational structure, including all subcontractors. Identify any relevant corporate policies and available corporate resources, including personnel, facilities, or equipment which will be used to meet the requirements of this contract. Discuss the level of autonomy for the KLXS III PMO and level of reporting and accountability to corporate.

(ii) The Offeror shall provide an organization chart(s), including Offeror and all subcontractor(s). Additionally, the Offeror shall include a description of the organizational and geographic placement of authority. The Offeror shall clearly identify internal lines of communication between the contract management, key positions, contract workforce, and subcontractors. The Offeror shall clearly identify external lines of communication between EGS functional areas as identified in GSDO-PLN-1000, GSDO Program Plan, other NASA Programs, other contractors, and other stakeholders.

Section L Instructions, Conditions, and Notices to Bidders

Page 121 of 139 Section L

(g) Organizational Conflicts of Interest Mitigation Plan.

Reference Section L.22 Organizational Conflicts of Interest Mitigation Plan.

(h) Key Terms, Abbreviations, and Acronyms.

The Offeror shall include the list of key terms used in its proposal with their definitions, and a list of acronyms and abbreviations.

(End of provision)

L.20 COST FACTOR INSTRUCTIONS AND MODEL CONTRACT (Volume IV)

INSTRUCTIONS FOR PREPARATION OF THE COST PROPOSAL

General Cost Proposal Information:

Certified cost and pricing data is not required; however, supporting cost data other than certified cost and pricing data is required per FAR 15.403-1(b). To ensure that the Government is able to perform a fair evaluation of the proposed cost, each Offeror is required to submit a cost proposal that is suitable for evaluation. A cost volume that is suitable for evaluation shall account for all resources necessary to complete requirements of this contract; be traceable to the technical and management proposal(s); explain in detail all estimating techniques and pricing assumptions; comply with applicable Federal Acquisition Regulation (FAR), NASA FAR Supplement (NFS), and governing statutory requirements; and include a narrative portion that explains all judgmental elements of cost projections and fee policies including any proposed team fee sharing arrangements.

Disclose the basis of all projections, rates, ratios, percentages, and factors in sufficient detail to facilitate the understanding and ability to mathematically verify these estimating tools. Offerors are advised that NASA may, during discussions (if required) or as part of the Final Proposal revision process (if required), request additional pricing information.

The cost proposal shall be submitted in one volume with - one tab labeled “Volume IV – Cost” and one tab labeled “Volume IV – Model Contract”.

COST PROPOSAL PRICING INSTRUCTIONS

(1) COST TEMPLATES: All formulas used in the workbooks shall be clearly visible in the individual cells and verifiable. Use of external links (source data not provided to NASA) of any kind is prohibited. The workbooks shall not contain any added macros or hidden cells as this may result in the Government being unable to fully evaluate the proposal. In addition to the hardcopy requirements, each prime and major subcontractor are required to submit their Excel cost templates and any other electronic cost data, including formulas on CD- or DVD-ROM. Again, Offerors shall not lock/protect or secure using passwords. Offerors may add worksheets tabs to any of the L-04a, L-04b, or L-04c Excel pricing templates to accommodate any of the following: (1) It aides the offeror in the preparation of its offer to the Government;

(2) Allows for the incorporation of additional data deemed appropriate by the offeror;

and (3) It serves to fully explain an offer being proposed by the Offeror. Offerors are to ensure that any changes, made by themselves, do not impact or otherwise change the over-all functionality of the Government provided Excel pricing templates.

Page 122 of 139 Section L

Offerors and major subcontractors shall price their cost/price proposal utilizing Attachments J-08, Core Effort Labor Hours, and L-05, Government Standard Labor Categories and Qualifications, and the following Government provided Excel cost pricing templates:

1. Attachment L-04a, PHASE-IN TEMPLATES WORKBOOK (phase-in)

2. Attachment L-04b, BASIC COST TEMPLATES WORKBOOK (core effort &

IDIQ)

3. Attachment L-04c, RATES & FACTORS TEMPLATES WORKBOOK (rates and factors)

Offeror shall comply with the specific Cost Template Instructions provided in the ‘Instruction’ tabs within each of the above templates.

Labor classifications utilized in the Cost proposal shall be consistent with those in the Offeror’s Staffing Plan and Total Compensation Plan.

Note: major subcontractor(s) – defined as any subcontract with a total proposed value of $25 million or greater – shall also use the pricing templates identified in Templates identified above and provide cost information as required by the cost template instructions herein. The major subcontractor’s cost templates can be included in a double-sealed envelope with the prime’s proposal or submitted directly to the Contracting Officer by the due date.

The Government has provided labor hours for Offerors to utilize in the preparation of their proposal submittal. The Offeror shall not modify the labor hours upward or downward and shall ensure the Total Hours by PWS are fully accounted for in the appropriate locations.

(2) “Productive hours” is defined as follows:

The total available hours for productive work in a year, which can vary from year to year (2080, 2088, 2096, etc.), excluding overtime and non-productive time (i.e., vacation, sick time, personal time and holidays).

For example:

2080 available hours per year

– 100 hours vacation

– 40 hours sick

– 80 hours holiday 1860 Productive Hours

Productive hours may vary slightly from year to year depending on the number of actual workdays identified in a calendar year.

KLXS III RFP

Page 125 of 139 Section L

(12) Non-Proposed Values: The travel and Other Direct Costs (ODC) Non-Proposed values are pre-populated in the cost templates, ‘ODC’ tab. Total Non-Proposed value is $1,472,251 if all option periods are exercised. The Offeror shall not change the non-proposed cost values shown but may propose additional ODC costs to support their proposal strategy. If additional ODCs are proposed, the Offeror shall provide narrative support for Government review and understanding.

(13) Government-Provided Facilities, Equipment and Services: Offerors are advised that housing of KLXS III personnel and equipment is intended to be on NASA Centers, such that many traditional indirect cost elements are provided at no contractor-incurred cost (e.g., office space, equipment, and furnishings; facility maintenance; parking; security; utilities; communication equipment and services;

computer hardware, software, and support; occupational health services;

occupational and other related training; and other employee amenities).

(14) Assumptions: List all assumptions made to estimate cost associated with this proposal by PWS.

(15) Standard Estimating System: The offeror shall provide a summary description of the standard system or methods used including whether the offeror’s cognizant Administrative Contracting Officer (ACO) has approved the offeror’s estimating system(s). Include a copy of the last approved Disclosure Statement and completed date. Provide any known or currently cited estimating system deficiencies.

(16) Uncompensated Overtime: As noted in FAR 37.115-2, use of uncompensated hours is not encouraged. If, however, the Offeror intends to use uncompensated overtime hours, they must be included in the estimated cost. For any uncompensated hours proposed, including subcontractor hours, the Offeror shall identify in its proposal, by labor classification, the hours in excess of an average 40-hour week. This includes uncompensated overtime hours that are in the Offeror’s indirect cost pools. The effective labor rate will be calculated based on the Offeror’s proposed uncompensated overtime hours. Proposals which include unrealistically low effective labor rates or which do not otherwise demonstrate cost realism will be adjusted to determine the most probable cost. The Offeror shall include with the proposal a copy of its policy addressing uncompensated overtime, including a description of the timekeeping and accounting systems used to record all hours worked by FLSA-exempt employees and the historical basis for the uncompensated overtime hours proposed.

(17) Other Information: Offerors shall provide in the Cost Volume an analysis of all proposed subcontract costs in accordance with FAR 15.404-3(b) showing in detail that the Prime conducted appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices. Offeror’s analysis of the Subcontractor’s proposal shall be provided in the cost narrative or as an attachment to the cost narrative. The analysis shall be in sufficient detail to allow the Government to understand how reasonableness was determined. Offerors shall identify all adjustments made to the Subcontractor(s)’s proposed costs and rationale on why the adjustments were made.

Page 126 of 139 Section L

MODEL CONTRACT (Volume IV)

The Offeror shall submit a Model Contract within the “Volume IV, Cost” with an original signature that includes the following:

(1) The Offeror shall submit a completed SF 33 (Blocks 12 through 18) with an original signature. It is requested that the Offeror indicate, in Block 12 of the SF 33, a proposal validity period of 240 days. However, in accordance with paragraph (d) of FAR provision 52.215-1, “Instructions to Offerors—Competitive Acquisitions”, a different validity period may be proposed by the Offeror.

(2) Statement of Acceptance of Terms and Conditions/List of Exceptions in accordance with Provisions L.14, Summary of Exceptions.

(3) Model Contract (completed SF 33 and fill-ins in Sections B through I, including Contract Attachments), in accordance with Provision L.17, Standard Form (SF) 33, Offeror Fill-Ins, and Section K.

(4) Completed Section K Annual representations and certifications shall be completed and submitted electronically in accordance with FAR 52.204-8, Annual Representations and Certifications, in accordance with Provision L.17, SF 33, Offeror Fill-Ins, and Section K.

(5) Names and phone numbers of technical and business point of contacts in accordance with Provision L.17, SF 33, Offeror Fill-Ins, and Section K.

(6) The Government contemplates the award of a cost-reimbursable Contract. To comply with Federal Acquisition Regulation (FAR) requirements, the Government must determine the adequacy of the Offeror’s accounting system for determining cost applicable to the contract. The Offeror shall provide the Contracting Officer with documentation that affirms the Offeror’s accounting system is adequate (FAR 9.104- 1(e), FAR 16.301(a)(3)).

(7) Provide name, address, phone number, and email of the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) representative for the Offeror and major subcontractors. This information may be used to coordinate with DCAA and DCMA for pre-award system audits and financial capability evaluations.

(8) Provide all DCAA/DCMA audits and agreements.

KLXS III RFP – Amendment 2 Performance Work Statement Attachment J-01

Page 1 of 28 J-01 PWS

INTRODUCTION AND OVERVIEW

The National Aeronautics and Space Administration (NASA) Human Exploration and Operations (HEO) Mission Directorate Exploration Ground Systems (EGS) Program, formerly Ground Systems Development and Operations (GSDO) Program, is the primary interface at Kennedy Space Center (KSC) for the Space Launch System (SLS) Program at Marshall Space Flight Center (MSFC) and the Multi-Purpose Crew Vehicle (Orion) Program at Johnson Space Center (JSC). The EGS Program is responsible for developing the necessary ground systems infrastructure to support the assembly, test, launch, and recovery of the associated SLS and Orion elements.

The Kennedy EGS Program (LX) Support Services Contract-Three (KLXS III) is critical to the EGS pivot from SLS and Orion launch site design and development activities to launch processing and production and operations for the Exploration Missions (EM). The EGS Program Office will rely heavily on KLXS III to help oversee actual flight and ground systems integration and operations.

The KLXS III requirements are in support of the EGS mission goals as provided by Exploration Systems Development (ESD) and include ground systems development and operational planning for launch vehicles, spacecraft, and payloads. KLXS III support crosses multiple projects and includes interfacing with other Programs including SLS and Orion.

The scope of this contract includes supporting ground systems and space flight systems planning and design; project management and integration; operations integration and analysis; technical requirements development, management, and compliance; and cost, risk, information and configuration management, and schedule integration and analysis.

Contract activities shall be performed in the most cost-effective and efficient manner supporting NASA’s priorities for safety, mission success, customer satisfaction, and innovation while maintaining flexibility and responsiveness to changing requirements.

1.0 GENERAL CONTRACT REQUIREMENTS

The general requirements outlined below are applicable to all functions identified in this Performance Work Statement (PWS). The Contractor is responsible for providing management support to all business and management functions necessary to execute and administer the KLXS III contract in compliance with applicable Federal and state laws; and Federal and Agency regulations, requirements, standards, policies, and procedures including, but not limited to, the documents specified in Attachment J-01 and Attachment J-06, Applicable Documents List (ADL). The Contractor is to provide a management team focused on proactively integrating and optimizing all PWS elements to ensure excellent service performance and timely delivery of services. The Contractor is accountable for the quality and timeliness of all products and services delivered as well as Indefinite Delivery Indefinite Quantity (IDIQ) Task Order efforts under this contract. Support personnel will be provided access to EGS IT systems and software (e.g., simulation and modeling, scheduling, risk management, EGS performance management, collaboration management, and requirements management tools) as the Government determines appropriate.

KLXS III RFP - Amendment 2

Applicable Documents List Attachment J-06

Document Number

Document Title Compliance (C) Reference (R)

GSDO-PLN-1079 Ground Systems Development and Operations Program Requirements Management Plan R GSDO-PLN-1084 Ground Systems Development and Operations Program Strategic Communications Plan C GSDO-PLN-1106 Ground Systems Development and Operations Program Earned Value Management System

Implementation Plan R

GSDO-PLN-1174 Ground Systems Development and Operations Program Site Activation Management Plan R GSDO-WBS-1009 Ground Systems Development and Operations Program Work Breakdown Structure and Work

Breakdown Structure Dictionary R

Document Number

Document Title Compliance (C) Reference (R)

ESD 10001 Exploration Systems Development Implementation Plan R ESD 10002 Exploration Systems Development Requirements R ESD 10007 Exploration Systems Development System Engineering Management Plan R ESD 10010 Exploration Systems Development Safety and Mission Assurance Plan R ESD 10012 Exploration Systems Development Concept of Operations R ESD 10022 Cross Program Support Services Document (SSD) R

Document Number

Document Title Compliance (C) Reference (R)

FIPS 199 Standards for Security Categorization of Federal Information and Information Systems C FIPS 200 Minimum Security Requirements for Federal Information and Information Systems C

Document Number

Document Title Compliance (C) Reference (R)

KSC Form 16-473 Federal Records Management Inventory Plan C NF1018 NASA Form 1018, NASA Property in the Custody of Contractors C NF533 NASA Form 533, Contractor Financial Management Report C OF347 Optional Form 347, Order for Supplies and Services C

Forms

Exploration Systems Development Documents (ESD)

Federal Information Processing Standards (FIPS)

Page 3 of 12 Attachment J-06

KLXS III 80KSC018R0006 – Amendment 2 Attachment L-04b “Basic Cost Template” Correction Instructions

Note: The Government has incorporated the changes below in its L-04b Amendment 2 “Basic Cost Template” for offerors to use at their discretion. Alternatively, in-lieu of using the Government’s Amendment #2 L-04b “Basic Cost Template”, offerors may update their existing L-04b “Basic Cost Template” to incorporate the Amendment 2 changes detailed below. NOTE: INSTRUCTIONS FOR PARAGRAPHS A, C, AND D NEED TO BE

PERFORMED BY ALL OFFERORS REGARDLESS OF L-04B VERSION BEING

UTILIZED AS THESE UPDATES CAN NOT BE PERFORMED BY THE

GOVERNMENT FOR THE OFFEORS.

A. Worksheet tab: Instructions and Worksheet tab: Subcontractor Lists

Change: Updated worksheet tab “Instructions”, item 12 “Subcontractor Lists”.

Worksheet tab "Subcontractor Lists" hides Column I "Small Business Class" as this information is not necessary for the cost evaluation.

B. Worksheet tab: Offeror Crosswalk & Prop Hrs

Change: Updated worksheet instructions in Cell B3 with the addition of the following narrative (in red font):

(c) In Column E, input Offeror's and Sub's Labor Classification titles, as applicable, Offerors (Prime & Major Sub(s) that will submit an L-04b pricing template) are required to add an underscore and PWS number at the end of each Offeror Labor Classification being proposed (for example, Engineer 2 being proposed for PWS 4 would be proposed as Engineer 2_4) in Cells E12 thru E161 (Prime) and Cells E167 thru E316 (Subcontractor). This is to prevent any pricing anomalies of Core hours in the PWS 1.0 thru 6.0 Summary tabs which is being updated from the “Pivot Table – Prime” tab.

Purpose of Change: To avoid any potential pricing anomaly associated with hours for each

PWS summary tabs (1.0 through 6.0).

C. Worksheet tab: Govt Provided CORE LOE Hours

Change:

Cell C9 was changed to remove the extra space at the end of Intern 1.

To change this cell manually, go to cell C9 and press the edit key (F2) and back the cursor one (1) space.

Cell C19 was changed to remove an extra space between IT Support Specialist and 3.

To change this cell manually, go to cell C19 and press the edit key (F2) and navigate to the end of Specialist and remove the extra space after the t.

Purpose of change: To restore functionality of formulas provided in Cells N9 through U9 and Cells N19 through U19 respectively.

KLXS III 80KSC018R0006 – Amendment 2 Attachment L-04b “Basic Cost Template” Correction Instructions

D. Worksheet tab: Pivot table-Prime

Change (Applies to Government provided L-04b; L-04b Amendment 1; or L-04b Amendment 2 Basic Cost Templates):

A change to the “Pivot Table-Prime” tab setting is required to include only the offeror’s populated data as provided in their “Offeror Crosswalk & Props Hrs” tab. To do this, follow these instructions: (1) Navigate to the “Pivot Table-Prime” tab, Cell B5, (2) From the menu selection above, select Analyze, select Change Data Source, to the right of the Table/Range Block, click on the picture block with the Red Arrow (this will bring you to data in the “Offeror Crosswalk & Prop Hrs” tab), (3) Highlight all offeror populated data starting in Cell B11 and capturing all rows and all columns through Column N. (4) Once highlighted, click on the picture block with the Red Arrow, and then click on OK.

Purpose of Change: To populate the “Pivot Table-Prime” tab with Offeror data inputs only.

E. Worksheet tab: Pivot table-Sub

Change (Applies to Government provided L-04b; L-04b Amendment 1; or L-04b Amendment 2 Basic Cost Templates):

A change to the “Pivot Table-Sub” tab setting is required to include only the offeror’s populated data as provided in their “Offeror Crosswalk & Props Hrs” tab. To do this, follow these instructions: (1) Navigate to the “Pivot Table-Sub” tab, Cell B5, (2) From the menu selection above, select Analyze, select Change Data Source, to the right of the Table/Range Block, click on the picture block with the Red Arrow (this will bring you to data in the “Offeror Crosswalk & Prop Hrs” tab), (3) Highlight all offeror populated data starting in Cell B166 and capturing all rows and all columns through Column N. (4) Once highlighted, click on the picture block with the Red Arrow, and then click on OK.

Purpose of Change: To populate the “Pivot Table-Sub” tab with Offeror data inputs only.